Canada-Nova Scotia Offshore Petroleum Board

Particular Personal Information Banks

Employee Personnel Records
Description: This bank contains information on employees and former employees of the Board relating to their employment with the Board. Information may be included on an employee's age, sex, citizenship, home address, phone number, education, employment history, references, performance assessments, appointments, transfers, promotions and demotions, periods of employment, training and development courses taken, salary, superannuation, insurance (including names of beneficiaries), disciplinary actions, and similar information related to employment. The bank contains records of all Board employees. Records of former employees are transferred to a dormant file following termination of employment. Employees and former employees may gain access to their records by contacting the Manager, Administration and Industrial Benefits.
Class of Individuals: Employees and former employees of the Board.
Purpose: To provide a record of information on employees and former employees relating to their employment with the Board.
Consistent Uses: Information may be used for purposes of employment references or group insurance.
Retention and Disposal Standards: The records of former employees are transferred to a dormant file following their termination of employment with the Board. The information in an individual's file is destroyed when the individual reaches the age of 70, or two years after the death of the individual, provided at least two years have elapsed since the last administrative action.
RDA Number: 98/005
Related PR#: NSO NSO 075
TBS Registration: 003314
Bank Number: NSO PPE 805