Hazardous Materials Information Review Commission

Particular Personal Information Banks

Managerial and Confidential Exclusions
Description: This bank contains individual employee data related to exclusions. It includes effective dates of exclusion, bargaining unit identification, position number and title, employee group and level and the rationale on which the employee was excluded.
Class of Individuals: The information relates to employees of the Commission.
Purpose: The purpose of this bank is to maintain a complete listing of all managerial and confidential exclusions in the Commission and is the only official record of exclusion status.
Consistent Uses: To support decisions on the nomination of employees to excluded positions.
Retention and Disposal Standards: Notices of acceptance or objection are retained for three years and exclusion files for five years, after which they are destroyed.
RDA Number: 2003/001
Related PR#: HMI ADM 900
TBS Registration: 002881
Bank Number: HMI PPE 805

Person-Year Utilization System
Description: This bank contains the name of each employee on strength, at the end of the reporting period, together with his or her classification and date of employment. This information is used to verify the correct identity of individuals and to link the information in this bank with that from the CCAC Personnel Information System.
Class of Individuals: The information relates to employees of the Commission.
Purpose: The purpose of this bank is to calculate person-year utilization, which is used for internal management information purposes and in the annual reporting to Treasury Board.
Consistent Uses: To support the forecasting and utilization of person years by the Commission.
Retention and Disposal Standards: These files are retained for two years, after which they are destroyed.
RDA Number: 2003/001
Related PR#: HMI ADM 900
TBS Registration: 002883
Bank Number: HMI PPE 810