IMRC - Policies, Standards and Guidelines by Organization

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Government of Canada Internet Guide
Fourth Edition. April 2002
The guide is divided into four main parts: Part I - Getting Started provides a starting point and foundation for developing a Web initiative. Part II - Implementation describes ways to make effective use of on-line tools and technology for your Web initiative. Part III - Evaluation includes methods used to examine the success of the planning and implementation process of your Web initiative. Part IV - Maintenance describes maintenance processes that will help your Web initiative succeed.
See also Document Type(s): Guidelines
See also Topic(s): Internet

Government of Canada Security Policy
Effective Date: February 1, 2002
The Government Security Policy prescribes the application of safeguards to reduce the risk of injury. It is designed to protect employees, preserve the confidentiality, integrity, availability and value of assets, and assure the continued delivery of services. Since the Government of Canada relies extensively on information technology (IT) to provide its services, this policy emphasises the need for departments to monitor their electronic operations.
See also Document Type(s): Policies
See also Topic(s): Information Technology; Security

Guidelines for the Transfer of Textual Archival Records to the National Archives of Canada
The purpose of these guidelines is to provide government institutions with guidance on how to prepare records for transfer to the custody of the Government Archives and Records Disposition Division (GARDD), National Archives of Canada.
See also Document Type(s): Guidelines
See also Topic(s): Records Management

Manager's Guide to Multiple Format Production
The Manager's Guide to Multiple Format Production provides updated guidelines on how to develop and deliver accessible published government materials.
The guidelines have been developed under the Communications Policy of the Government of Canada that states government information must be broadly accessible throughout society.
See also Document Type(s): Guidelines
See also Topic(s): Accessibility

Multi-Institutional Disposition Authorities (MIDA)
The Multi-Institutional Disposition Authorities (MIDA) in this collection are issued by the National Archivist to provide direction to government institutions subject to the National Archives of Canada Act regarding the disposal of records managed by all or a multiple number of government institutions. 
See also Document Type(s): Policies
See also Topic(s): Records Management

Retention Guidelines for Common Administrative Records of the Government of Canada
Effective Date: June 2000
These interim guidelines are issued to address the retention of common administrative records of the Government of Canada until such time as new guidelines are developed in accordance with the functional arrangement of the National Archives of Canada Multi-Institutional Disposition Authorities (MIDAs). They replace the General Records Disposal Schedules of the Government of Canada (GRDS), Fourth Edition 1986, PAC 86/001 in their entirety for all matters dealing with the retention of common administrative records of the Government of Canada.
See also Document Type(s): Guidelines
See also Topic(s): Records Management

Legal Deposit: preserving Canada's published heritage
Legal Deposit is the means by which a comprehensive national collection is gathered together as a record of the nation's published heritage and development. Canadian publishers are required to send two copies of all the books, pamphlets, serial publications, microforms, spoken word sound recordings, video recordings, electronic publications issued in physical formats, such as CD-ROM, CD-I, computer diskette, etc, and one copy of musical sound recordings and multi-media kits they publish, to the National Library of Canada.
See also Document Type(s): Guidelines
See also Topic(s): Library Services; Publishing

Networked Electronic Publications Policy and Guidelines
Effective Date: October 1998
The present shift toward electronic publishing in a networked environment raises a set of issues that expands and changes the way the National Library of Canada is fulfilling its heritage mandate.
See also Document Type(s): Guidelines; Policies
See also Topic(s): Publishing

Access to Information
Effective Date: July 19, 1994.
The purpose of this policy is to ensure the effective and consistent administration of the Access to Information Act and Regulations on a government-wide basis.
See also Document Type(s): Policies
See also Topic(s): Access to Information

Alternative Service Delivery Policy Guide
The Policy Guide is a companion document to the Treasury Board Policy on Alternative Service Delivery (ASD). It provides background policy information and guidelines that are helpful in understanding the Public Interest Test questions and other issues that should be considered when undertaking alternative service delivery initiatives.
See also Document Type(s): Guidelines
See also Topic(s): Service Delivery

Common Look and Feel for the Internet
Effective Date: May 4, 2000
The purpose of the Common Look and Feel (CLF) initiative is to ensure equitable access to all content on Government of Canada web sites. This web site will assist federal departments and agencies with the implementation of the Treasury Board Common Look and Feel (CLF) Standards on their web sites. It is designed to provide a common understanding of the CLF standards and guidelines together with the tools and techniques necessary for government-wide implementation. The implementation of the CLF standards by departments and agencies is mandatory while the guidelines can be implemented at the discretion of the institution.
See also Document Type(s): Standards
See also Topic(s): Common Look and Feel; Internet

Common Look and Feel Metadata Standard Definitions and HTML Examples
Provides examples of how meta tagging will appear in the HTML coding of Government of Canada web pages, as well as definitions and usage guidelines for each of the required elements.
See also Document Type(s): Guidelines
See also Topic(s): Common Look and Feel; Internet; Metadata

Common Services Policy
The Common Services Policy sets a strategic direction and provides authority to reform administrative management and the role of common service organizations to create a more streamlined, efficient and responsive public service.
See also Document Type(s): Policies
See also Topic(s): Service Delivery

Evaluation Policy
Last Revision: April 1, 2001.
This policy supports the generation of accurate, objective and evidenced-based information to help managers make sound, more effective decisions on their policies, programs and initiatives and through this provide results for Canadians.
See also Document Type(s): Policies
See also Topic(s): Audits and Evaluation

Federal Identity Program
Last Revision: October 1, 1990
The objectives of the Federal Identity Program are to enable the public to clearly recognize federal activities by means of consistent identification; to improve service to the public by facilitating access to federal programs and services; to project equality of status of the two official languages consistent with the Canadian Charter of Rights and Freedoms and the Official Languages Act; to ensure effective management of the federal identity consistent with government-wide priorities, and to achieve savings through standardization; to promote good management practices in the field of corporate identity and information design.
See also Document Type(s): Policies
See also Topic(s): Official Languages

Guide to Preparing Treasury Board Submissions
The purpose of this guide is to provide analysts and officers in departments with information and practical advice on preparing and processing a Treasury Board (TB) Submission.
See also Document Type(s): Guidelines
See also Topic(s): Submissions

Guidelines for Cookies on Government of Canada Web Sites 
Last Revision: November 27, 2002
These guidelines provide direction on the use of cookies and other similar technologies to Web site developers and administrators, program and service content managers, privacy coordinators and other relevant Government of Canada officials involved in providing services on-line.
See also Document Type(s): Guidelines
See also Topic(s): Information Technology

How to Provide Alternative Formats
Last Revision: December 1993
This guide is a reference tool that will familiarize the user with the communication needs of people with visual and hearing disabilities, and explain how to plan, produce and deliver alternative format products to meet those needs. The guide concentrates on those formats that complement conventional print and video products. There is also a brief section, entitled "associated services", on how to communicate with people who have sensory disabilities at meetings and conferences.
See also Document Type(s): Guidelines
See also Topic(s): Accessibility

Indexing Federal Government Web Pages: Guidelines for the Development of an Indexing Policy
Effective Date: September 17, 2002
These guidelines were developed by members of the GOL Metadata Working Group during the summer of 2002 and were approved at the September 17, 2002 meeting. This document targets departments developing indexing policies for the population of the Common Look and Feel mandatory element <dc.subject>.
See also Document Type(s): Guidelines
See also Topic(s): Common Look and Feel; Metadata

Information Technology Security Standard
Last Revision: June 1, 1995
Treasury Board Secretariat
This document establishes the operational standard for information technology security (ITS).
See also Document Type(s): Standards
See also Topic(s): Information Technology; Security

Management of Information Technology Policy (MIT) 
Effective Date: January 17, 1994.
The objective of this policy is to ensure that information technology is used as a strategic tool to support government priorities and program delivery, to increase productivity, and to enhance service to the public.
See also Document Type(s): Policies
See also Topic(s): Information Technology

Official Languages Policies
These policies set out the basic principles as well as the minimum obligations that federal institutions must meet regarding official languages.
See also Document Type(s): Policies
See also Topic(s): Official Languages

Operational Standard for the Security of Information Act
Effective Date: March 17, 2003
On December 24, 2001, amendments to the Official Secrets Act, as adopted by Parliament became law. The Act was renamed the Security of Information Act (SOIA). The revised Act, among other things, modernizes the espionage provisions and introduces new concepts, such as "special operational information"and"persons permanently bound to secrecy."
See also Document Type(s): Standards
See also Topic(s): Information Technology; Security

Personnel Information Management Policy
Departments and agencies must support the management of their human resources with practical and effective information. The importance of human resources justifies an investment to manage and administer this resource effectively.
See also Document Type(s): Policies
See also Topic(s): Human Resources

Policy on Alternative Service Delivery
Effective Date: April 1, 2002
This policy describes the requirements when undertaking alternative service delivery initiatives.
See also Document Type(s): Policies
See also Topic(s): Service Delivery

Policy for Continuous Learning in the Public Service of Canada
Effective Date: May 1, 2002
This policy provides a framework to build a learning culture in the Public Service. It represents a broad-based consensus across the federal government of what is currently needed to build a learning organization and contributes to the agenda of Skills and Learning for Canadians.
See also Document Type(s): Policies
See also Topic(s): Training

Policy on Electronic Authorization and Authentication
Effective Date: July 15, 1996
The objective of this policy is to ensure adequate control and protection of business transactions in electronic form through proper authorization and authentication.
See also Document Type(s): Policies
See also Topic(s): Information Technology; Public Key Infrastructure

Policy on Internal Audit
Last Revision: April 1, 2001.
The objective of this policy is to provide departmental management with objective assessments about the design and operation of management practices, control systems, and information, in keeping with modern comptrollership principles and thereby contributing to the government's continuous management improvement program and accountability for results.
See also Document Type(s): Policies
See also Topic(s): Audits and Evaluation

Policy on the Management of Government Information
Effective Date: May 1, 2003
The purpose of this policy is to ensure that information under the control of the Government of Canada is managed effectively and efficiently throughout its life cycle. Federal government institutions must manage information in a privacy protective manner that supports informed policy and decision-making and the delivery of high quality programs, services, and information through a variety of channels and in both official languages. It replaces the Treasury Board Management of Government Information Holdings policy.
See also Document Type(s): Policies
See also Topic(s): Information Management

Policy for Public Key Infrastructure Management in the Public Service
Effective Date: May 27, 1999.
This policy provides for the effective management of public key infrastructure in the federal government and was approved by Treasury Board Ministers on May 27, 1999. This policy applies to all departments and agencies listed in Schedule I, Parts I and II of the Public Service Staff Relations Act, the Canadian Forces and the Royal Canadian Mounted Police ("departments").
See also Document Type(s): Policies
See also Topic(s): Information Technology; Public Key Infrastructure

Policy on the Use of Electronic Networks
Effective Date: February 28, 1998.
The purpose of this policy is to ensure that anyone authorized to access electronic networks by a federal government institution uses those electronic networks appropriately. The policy also gives guidance to institutions on privacy issues relating to monitoring employee use of electronic networks, and especially the importance of institutions understanding and respecting the privacy rights of their employees when contemplating any of the monitoring practices discussed in this policy.
See also Document Type(s): Policies
See also Topic(s): Information Technology

Privacy and Data Protection Policy
Effective Date: July 29, 1994.
The objectives of this policy include the following: to ensure the effective and consistent application of the provisions of the Privacy Act and the Privacy Regulations by government institutions; to ensure that data-matching and data linkage of personal information for administrative purposes meet the requirements of that legislation; and to limit collection and use of the Social Insurance Number (SIN) for administrative purposes to those permitted by specific acts, regulations and programs and to establish conditions for its collection.
See also Document Type(s): Policies
See also Topic(s): Privacy

Privacy Impact Assessment Guidelines
Last Revision: August 31, 2002
The guidelines are intended to provide a comprehensive framework for the completion of a Privacy Impact Assessment (PIA). They convey practical advice on the application of the Government of Canada's Privacy Impact Assessment Policy.
See also Document Type: Guidelines
See also Topic(s): Privacy

Privacy Impact Assessment Policy
Effective Date: May 2, 2002
The Government of Canada's new Privacy Impact Assessment Policy (PIA) enhances the government's implementation of the federal Privacy Act by providing federal departments and agencies with a consistent framework to identify and resolve privacy issues during the design or re-design of programs and services.
See also Document Type(s): Policies
See also Topic(s): Privacy

Risk Management Policy
The objective of this policy is to safeguard the government's property, interests, and certain interests of employees during the conduct of government operations.
See also Document Type(s): Policies
See also Topic(s): Risk Management

Security Organization and Administration
Last Revision: June 1, 1995
This document establishes the operational standard for the organization and administration of security as required by the Security policy.
See also Document Type(s): Standards
See also Topic(s): Information Technology; Security

Security Policy Manager's Handbook
Last Revision: September 1996
This handbook summarizes and explains the main provisions of the government security policy. It contains only highlights and should not be read as a substitute for the policy. For further information consult your organization's security manual or your security officer. The security policy and standards are available in the Security volume of the Treasury Board Manual. It is to be noted that the security policy also applies to Minister's Offices, including exempt staff.
See also Document Type(s): Policies
See also Topic(s): Security

TBITS 39: Treasury Board Information Management Standard, Part 1: Government On-Line Metadata Standard
Effective Date: November 8, 2001
This standard adopts the Dublin Core as specified at http://www.dublincore.org/ as the core metadata standard for resource sharing and interoperability goals of Government On-Line. Adopting a metadata standard will ensure that, across domains and clusters and business functions, the effort that goes into assigning metadata is coordinated, cost effective and client-service focused.
See also Document Type(s): Standards
See also Topic(s): Common Look and Feel; Internet; Metadata

TBITS 39: Treasury Board Information Management Standard, Part 2: Controlled Vocabulary Standard
Effective Date: November 8, 2001
This standard adopts the principle of controlled vocabulary for the management of electronic information. The use of controlled vocabulary is necessary to classify and describe information, and to support navigation, searching, information sharing and interoperability goals of Government On-Line (GOL).
See also Document Type(s): Standards
See also Topic(s): Common Look and Feel; Internet; Metadata