Treasury Board of Canada Secretariat
June 30, 2000
Table of Contents
Part I: Status Report 1997-98
1. Summary of achievements 1997-98
2. Status Report 1997-98
Part II: Action Plan 1998-2001
1. Summary of Action plan 1998-2001
2. Action Plan 1998-2001
Section I: General information
Section II: Identification of community needs
Section III: Action plan contents and timetable
Section IV: Communication plan
Section V: Signature
Part III: What do you think of the Action
Plan?
Part I: Status Report 1997-98
Summary of Achievements 1997-98
Treasury Board Secretariat (TBS)
Responsible minister: The Honorable Marcel Massé
1. Main achievements
Treasury Board decision of March 19, 1998 to
establish, within federal institutions, a high-level responsibility centre charged with enhancing the visibility of the official
languages and ensuring that departments optimize the impacts of their future initiatives aimed at promoting the development of the
official language minority communities.
The signing by the TBS Secretary on March 20,
1998 of the Memorandum of Understanding with the Comité national de développement des ressources humaines de la francophonie
canadienne, aimed at supporting the economic and human resource development of Canada's Francophone minority
communities.
Identification of the "support for official
language minority communities" component as a horizontal issue in the government planning process, and specifically in the federal
institutions' business plans.
Establishment of operating links among the
Departmental Advisory Committee on Official Languages, the Comité national de développement des ressources humaines de la
francophonie canadienne and the Committee of national section 41 coordinators, with a view to ensuring improved horizontal
integration within government of the concerns of the official language minority communities.
Letter from the President of the Treasury Board
in May 1997 to his Cabinet colleagues, reaffirming the federal government's desire to promote the development of official language
minority communities and urging his colleagues to support this development. This commitment was reiterated within the federal
administration through a letter dated August 20, 1997 from the TBS Secretary to his deputy minister colleagues.
Publication, in March and April 1997 in most of
the newspapers in each province's/territory's official language minority communities of a series of inserts, in both official
languages, aimed at increasing awareness of federal government services that could support their development.
Participation in the economic growth of minority
newspapers through publication of advertisements on government services.
Promotion of the importance of support for
official language minority communities during training sessions offered by TBS to federal institutions.
2. Distribution of progress report
This progress report is distributed to national and provincial associations representing the official
language minority communities, the Office of the Commissioner of Official Languages and the Standing Joint Committee on
Official Languages.
National Co-ordinator: Charlotte Cloutier
Program Director
Official Languages and Employment Equity
Treasury Board Secretariat
(613) 941-6971
Part II: Action Plan 1998-2001
Action Plan Summary 1998-2001
Treasury Board Secretariat (TBS)
Minister responsible: The Honorable Marcel Massé
1. Principal measures planned
Using the influence of the TBS as a central
agency to increase the program's visibility and promote support for official language minority communities among federal
institutions by the inclusion of implementation of section 41 in:
- orientations and analytical grid developed by TBS on "Governance and national cohesion";
- the federal government's strategic planning process through presentation and analysis of business
plans;
- reports on plans and priorities (spring) and reports on departmental performance (fall);
- and any other governmental process coordinated by the TBS, including regional counsel of senior
officials (ongoing).
Incorporating the "support for official language
minority communities" aspect in the organizational culture of the TBS by:
- the appointment in spring 1998 of a high-level responsibility centre to act as "champion" of
official languages in the TBS and promote the optimization of impacts on official language minority communities in Treasury Board
presentations;
- the creation of an inter-sectoral committee including a representative of each division of the TBS
who can contribute to the implementation of section 41: this committee will have to ensure that section 41 is considered in analyses
and discussions conducted in its sector, including Treasury Board presentations;
- systematic inclusion of support for minority communities in the analytical and follow-up process of
official languages plans and reports submitted by institutions (ongoing).
Identifying the principles that will determine
the analysis of Treasury Board submissions to facilitate consideration of the impact of initiatives, including the government
transformations, on official language minority communities.
Creation of an external study group reporting to
the President of the Treasury Board to analyse the effects of government changes on official languages, including support for
official language minority communities.
Reviewing as required, in conjunction with the
institution concerned, the criteria of a program to permit support for initiatives favouring the development of official language
minority communities. Such a review must of course comply with the objectives set in the program concerned (ongoing).
Incorporating "support for development of
official language minority communities" aspect in the curriculum of official language training sessions offered to public servants
throughout Canada (ongoing).
Discussion with institutions concerned of needs
identified by official language minority communities in the "41" consultations coordinated by Canadian Heritage
(ongoing).
Use by the TBS of the minority official language
community media to broadcast information of interest to the Canadian public originating with the TBS (ongoing).
Increasing the visibility of section 41 among
federal institutions by the hiring, in consultation with the Privy Council Office and Canadian Heritage, of a high-level consultant
to promote support for minority communities at the highest levels of the institutions concerned (fall 1998).
Use of the Official Languages Symposium to
demonstrate the vitality and promote the development of official language minority communities (September 1998).
Confirmation in addresses by the President and
Secretary of the Treasury Board of the intention of the Treasury Board and Secretariat to support official language minority
communities.
Active participation in the National Committee
to Develop the Human Resources of Canadian Francophonie, coordinated by Human Resources Development Canada (ongoing).
Promotion among departments of participation by
official language minority community youth in the Federal Public Sector Youth Internship Program, a program coordinated by the TBS
(1998-1999).
Proceeding with implementation of the Memorandum
of Understanding between the President of the Treasury Board and the Canadian Heritage Minister signed on March 20, 1997.
2. Distribution of action plan
This action plan is distributed to national and provincial associations representing the official
language minority communities, the Office of the Commissioner of Official Languages and the Standing Joint Committee on Official
Languages.
National Co-ordinator: Charlotte Cloutier
Program Director
Official Languages and Employment Equity
Treasury Board Secretariat
(613) 941-6971
ACTION PLAN
CONCERNING IMPLEMENTATION OF SECTION 41
OF THE OFFICIAL LANGUAGES ACT
Section I General information
1. Identification of institution (complete address including
Internet)
Name of institution: Treasury Board Secretariat
Address: L'Esplanade Laurier
300 Laurier West
Ottawa K1A OR5
Internet: http://www.tbs-sct.gc.ca/index_e.asp
2. Brief description of institution's mandate (include, if relevant, programs of
interest to the official-language minority communities)
The Treasury Board discharges the federal government's responsibilities for the control of finances,
staff and the general administration of the federal Public Service. In addition, as employer and manager of the Government of
Canada, it sets policies in this regard, examines and approves expenditure plans submitted by federal departments and examines the
progress of previously approved programs. In particular:
As the body controlling expenditure, the
Treasury Board is responsible for preparing the government's expenditure budgets and ensuring that expenditure on programs in
departments is controlled;
As employer, the Treasury Board defines the
conditions under which the Public Service recruits and maintains in its employ the staff it requires. In this connection the
following points are of particular importance: the provision of appropriate service to the public, a work environment in which both
official languages are used and equitable participation in federal institutions for Francophone Canadians, Anglophone Canadians and
a fair and balanced selection of members of designated groups (women, the handicapped, visible minorities and
aboriginals);
As manager of the Government of Canada the
Treasury Board defines the strategic parameters in the following areas: accounting, audit and evaluation, contracts, financial
management, information technology, real estate and regulatory matters affecting administrative methods and federal
assets.
3. Officers responsible (senior official, national, provincial and territorial
coordinators)
Assistant Secretary responsible for file:
Name: Gaston Guénette
Title: Assistant Secretary
Official Languages Division
Human Resources Branch
Address: L'Esplanade Laurier
West Tower, 7th Floor
300 Laurier West, Ottawa K1A 0R5
Tel.: (613) 952-2532 Fax: (613) 957-7036
Name of coordinator for implementing Section 41 of the Official
Languages Act:
Name: Charlotte Cloutier
Title: Program Director
Official Languages and Employment Equity
Official Languages Division
Address: L'Esplanade Laurier
West Tower, 7th Floor
300 Laurier West, Ottawa K1A 0R5
Tel.: (613) 941-6971 Fax: (613) 941-8018
4. Period covered by action plan
This action plan covers the period from April 1, 1998 to March 31, 2001. It will be annually
updated.
Section II Identification of community needs
1. Means used to identify needs of official-language minority communities at
national level as well as provincial and territorial levels
Participation in national, provincial and
territorial consultations coordinated by Canadian Heritage in connection with the implementation of section 41 of the
OLA.
Participation in annual general meetings of
associations with minority interest and ongoing liaison with the said associations.
Scanning of newspapers from minority
communities.
Ongoing use of media from minority
communities.
Use of official languages network in federal
institutions in accordance with Treasury Board Secretariat mandate to undertake coordination and general management of the federal
government's official languages program.
2. Principal needs identified at national, provincial and territorial
levels
Official language minority communities wish the TBS to use its influence as a central body to
increase awareness among federal institutions promoting their development. The communities' expectations of the TBS are thus in
terms of a central agency, not a department.
Section III Action plan contents and timetable
a. Measures proposed by the institution to respond to community
needs
Using the influence of the TBS as a central
agency to increase the program's visibility and promote support for official language minority communities among federal
institutions by the inclusion of implementation of section 41 in:
- orientations and analytical grid developed by TBS on "Governance and national cohesion";
- the federal government's strategic planning process through presentation and analysis of business
plans;
- reports on plans and priorities (spring) and reports on departmental performance (fall);
- and any other governmental process coordinated by the TBS, including regional counsel of senior
officials (ongoing).
Incorporating the "support for official language
minority communities" aspect in the organizational culture of the TBS by:
- the appointment in spring 1998 of a high-level responsibility centre to act as "champion" of
official languages in the TBS and promote the optimization of impacts on official language minority communities in Treasury Board
presentations;
- the creation of an inter-sectoral committee including a representative of each division of the TBS
who can contribute to the implementation of section 41: this committee will have to ensure that section 41 is considered in analyses
and discussions conducted in its sector, including Treasury Board presentations;
- systematic inclusion of support for minority communities in the analytical and follow-up process of
official languages plans and reports submitted by institutions (ongoing).
Identifying the principles that will determine
the analysis of Treasury Board submissions to facilitate consideration of the impact of initiatives, including the government
transformations, on official language minority communities.
Creation of an external study group reporting to
the President of the Treasury Board to analyse the effects of government changes on official languages, including support for
official language minority communities.
Reviewing as required, in conjunction with the
institution concerned, the criteria of a program to permit support for initiatives favouring the development of official language
minority communities. Such a review must of course comply with the objectives set in the program concerned (ongoing).
Incorporating "support for development of
official language minority communities" aspect in the curriculum of official language training sessions offered to public servants
throughout Canada (ongoing).
Discussion with institutions concerned of needs
identified by official language minority communities in the "41" consultations coordinated by Canadian Heritage
(ongoing).
Use by the TBS of the minority official language
community media to broadcast information of interest to the Canadian public originating with the TBS (ongoing).
Increasing the visibility of section 41 among
federal institutions by the hiring, in consultation with the Privy Council Office and Canadian Heritage, of a high-level consultant
to promote support for minority communities at the highest levels of the institutions concerned (fall 1998).
Use of the Official Languages Symposium to
demonstrate the vitality and promote the development of official language minority communities (September 1998).
Confirmation in addresses by the President and
Secretary of the Treasury Board of the intention of the Treasury Board and Secretariat to support official language minority
communities.
Active participation in the National Committee
to Develop the Human Resources of Canadian Francophonie, coordinated by Human Resources Development Canada (ongoing).
Promotion among departments of participation by
official language minority community youth in the Federal Public Sector Youth Internship Program, a program coordinated by the TBS
(1998-1999).
Proceeding with implementation of the Memorandum
of Understanding between the President of the Treasury Board and the Canadian Heritage Minister signed on March 20, 1997.
b. Proposed means by which the institution will inform official-languages minority
communities of its programs and services
The TBS action plan will be distributed to the Official Languages Commissioner, the Standing Joint
Committee on Official Languages, national and provincial spokesperson organizations for minority official language communities and
federal institutions affected by the implementation of section 41, as well as TBS employees.
c. Measures proposed to evaluate success of expected results
Feedback from minority community associations.
Feedback from Canadian Heritage.
Analysis by Official Languages Commissioner.
Visits to regions.
Analysis of success of results of measures involving section 41 contained in plans and priorities when performance reports are sent
by departments in the fall.
Section IV Communication plan
1. Measures proposed by the institution to publicize the action plan and report on
achievements inside and outside the institution
Distribution of action plan to associations
representing minority official language communities, in particular on regional visits, to the Official Languages Commissioner and to
the Standing Joint Committee on Official Languages.
Displaying action plan on the
Internet.
The Treasury Board President filing to
Parliament an annual report on official languages in federal institutions, including the implementation of the protocol signed
between the Treasury Board President and the Canadian Heritage Minister.
Electronic distribution of the action plan by
the Treasury Board Secretary to all personnel of the Treasury Board Secretariat.
Section V Signature
Senior official responsible
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Date
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Part III: What do you think of the Action Plan?
General comments:
Strong points:
Areas needing improvement:
Suggestions:
Please return this form to:
CHARLOTTE CLOUTIER
National Coordinator
L'Esplanade Laurier, West Tower, 7th Floor
300 Laurier West, Ottawa, K1A 0R5
Fax number: (613) 941-8018
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