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Treasury Board of Canada Secretariat
Info SourceSources of Federal
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General Information |
The Treasury Board, a committee of the Queen's Privy Council for Canada, was established in 1867. The Board consists of the President of Treasury Board, the Minister of Finance and four other ministers nominated by the Governor in Council. The Treasury Board of Canada Secretariat (TBS or the Secretariat), the administrative arm of the Treasury Board, is headed by a Secretary who reports to the President of the Treasury Board. The Secretariat was part of the Department of Finance Canada until 1966, when it became a separate department.
The Secretariat has a dual mandate: To support the Treasury Board as a committee of ministers and to fulfil the statutory responsibilities of a central government agency. This entails providing operational programs to carry out the legislated responsibilities of the Treasury Board. These responsibilities derive from the broad authority of sections 5 - 13 of the Financial Administration Act, as well as the authorities in other Acts, including: The Public Service Labour Relations Act, the Employment Equity Act, the Official Languages Act, the Access to Information Act, the Privacy Act, the Federal Real Property and Federal Immovable Act, and the Public Service Employment Act. The Secretariat's responsibilities for the general management of the government cross all policy sectors managed by 22 operating departments and many other organizational entities as reported in the Main Estimates.
The role of the Secretariat is to define and develop modern governance at the federal level. Although the accountability for Public Service management increasingly rests with departments, the Treasury Board of Canada and its Secretariat provide strategic leadership in Public Service management and reform through a management board role. That role emphasises results-based management and facilitation, essential central controls, and intervention when necessary.
The mission of the Secretariat is to support the Treasury Board and to help the Government of Canada operate effectively within available resources. The Secretariat implements the policies developed by the Treasury Board as the manager of the Public Service and manages the human, financial, information technology, and material resources that support it. This is carried out by several branches/sectors of the Secretariat, described below under "Organization".
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Access to Information Review Task Force (ATIRTF)
The President of the Treasury Board and the Minister of Justice established the Access to Information Review Task Force in August 2000. Its mandate is to conduct a broad review of the Access to Information Act and the way it is administered within the federal government. The Task issued its final report in June 2002. The information holdings will remain at the Treasury Board Secretariat under Government Operations Sector.
Chief Information Officer Branch (CIOB)
The Chief Information Officer (CIO) provides strategic direction and leadership in information management and information technology in the Government of Canada (GC). The CIO is responsible for ensuring the implementation of GC policies on information access and management, information technology, privacy and security. The CIO assures the sound management and stewardship of the government's information management and information technology assets, The Deputy Chief Information Officer and the following four divisions of the Chief Information Officer Branch work together to support the CIO in his/her role: Policy and Service Transformation; IT/IM Stewardship; Architecture, Standards and Engineering: and Strategic Planning and Coordination.
Corporate Priorities and Planning
This Branch brings together a number of key policy and planning components from across the Secretariat, including, the Management Accountability Framework Policy development, Strategic Policy and Strategic Planning, learning and knowledge management, the corporate secretariat and portfolio relations, and coordination of the horizontal and operational reviews.
Corporate Services Branch (CSB)
Corporate Service Branch is composed of five divisions: Finance and Administration; Human Resources; Information Management and Technology: Security Services; and Internal Audit and Evaluation. The respective services provided by these divisions are available to employees of the Department of Finance, Treasury Board Secretariat and the Public Service Human Resources Management Agency of Canada. Expenditure Management Sector (EMS) Expenditure Management Sector (EMS) provides a central focus within the Treasury Board Secretariat (TBS) for the functions that support and strengthen the TBS's role in the government's broader expenditure management system. The work of the EMS covers the entire expenditure management cycle – from expenditure analysis, forecasting and expenditure management strategies, policies and operations through to results-based budgeting, evaluation, accountability and reporting. EMS plays a strong integration role in planning and coordinating the expenditure management initiatives and providing a whole-of-government perspective on matters related to direct program spending and management of reserves, The sector has the responsibility to develop the expenditure management information system (EMIS) to its full maturity and for implementation of the Management Resources and Results Structure Policy.
Labour Relations & Compensation Operations (LRCO)
The Labour Relations & Compensation Operations (LRCO) focuses and strengthens the capacity of the Treasury Board Secretariat (TBS) to fulfil its responsibilities as 'employer' for the core public administration. This is an essential part of a human resources management framework that enables the federal public service to manage more efficiently the people who deliver government programs and services to Canadians, and that promotes effective employer-employee relations in the Public Service of Canada. The Labour Relations & Compensation Operations (LRCO) areas of responsibility include: negotiation of collective agreements; labour relations; policy development and administration; HR risk management; equal pay for work of equal value; pay administration; employer representation; compensation operations; and workforce adjustment.
Legal Services
Treasury Board Legal Services provides legal advice to the Treasury Board and the Public Service Human Resources Management Agency of Canada and the President with respect to their powers and duties. The Unit, staffed by Department of Justice lawyers, supports the Treasury Board Secretariat in its role as board of management of the Public Service of Canada by ensuring that the conduct of government affairs is in accordance with the law.
Legal Services lawyers give specialized legal advice to the Treasury Board Secretariat and the Government of Canada in connection with the Secretariat's central agency functions pertaining to the legislation for which the Treasury Board and the President of the Treasury Board is responsible. The Legal Services Unit provides advice with respect to the enactment of and the amendment to legislation and regulations, as well as strategic advice concerning policy development and other initiatives. The Unit conducts labour and employment-related litigation before the Public Service Labour Relations Board and other administrative tribunals, the Federal Court of Canada, the Federal Court of Appeal and the Supreme Court of Canada representing the employer Office of the Comptroller General (OCG)
The Office of the Comptroller General (OCG) cultivates rigorous stewardship of public funds and value for money and promotes stronger financial and audit controls at all levels across the federal public service. It does this by setting and reviewing financial, accounting and auditing standards and policies for the Government of Canada and by overseeing all government spending, including review and sign-off on new spending initiatives. In addition, the OCG provides functional direction to the financial federal government's internal audit and financial management communities and nurtures and manages their professional development. It also guides the introduction of modern, timely, enterprise-wide financial information systems to track all spending and provides appropriate guidance and tools for effective scrutiny and decision-making and reporting of financial information that is linked to results.
Program Sectors (Government Operations, Economic, Social and Cultural and International Security, and Justice Sectors)
The Program Sectors support the Treasury Board in its role as a management board by providing analysis and advice on strategic resource allocation for the departments and agencies of government. In fulfilling this role, the Program Sectors provide advice on the effective use of resources; program design, viability and responsiveness; funding pressures and mitigation strategies; and broad government operations issues and management strategies. The Program Sectors also play a lead role in relation to the oversight of the operations of Crown Corporations. These three sectors, along with the Expenditure Management Sector and the Expenditure Operations and Estimates Division of the Comptroller General's Office, work together in making recommendations to the Treasury Board on allocating financial resources in light of government priorities, fiscal targets, pressures relating to existing programs and results achieved; developing and maintaining accountability frameworks within which Parliament approves resources and in light of which departments and agencies report on their use, thereby co-ordinating the process whereby the government obtains funds from Parliament; monitoring the implementation of approved policies and programs, and advising the Treasury Board on success in achieving intended results; advising the Treasury Board President, in his role as a member of Cabinet, on the resource implications of new government policy and project initiatives while promoting innovative management and increased efficiency and effectiveness in delivering programs; and providing analysis and recommendations to the Treasury Board on Crown corporation corporate plans and budgets.
The Government Operations Sector is also responsible the Real Property and Materiel Policy Directorate which is the government's policy centre for the management of its real property and materiel assets. The Directorate provides leadership and oversight for informed asset management decision-making by Ministers and officials in central agencies and departments; develops, maintains and modernize the government's policies for the efficient management of public assets; provides policy support, interpretation and advice to TBS and departments; manages the central registry of all federal real property and federal contaminated sites; co-manages the federal Contaminated Sites Accelerated Action Plan with Environment Canada; prepares reports to Parliament on the Application of the Alternative Fuels Act and supports core and specialized learning related to investment planning, real property and materiel. Secretary and Associate Secretaries' Office
The Secretary is the deputy minister who directs the work of the Secretariat and advises the President and the Treasury Board on the organization and management of that part of the Public Service under the Treasury Board's jurisdiction. The Office of the Secretary is responsible for the daily administrative functions of the organization.
Strategic Communications and Ministerial Affairs (SCMA)
SCMA is the focal point in the Secretariat, for ensuring that the President, Secretary and Associate Secretaries and exempt staff are provided with the briefing, correspondence and logistical support related to Treasury Board meetings, parliamentary affairs, Cabinet Affairs and dealings with other government departments and non-governmental organizations. It manages and coordinates the Treasury Board's meetings; coordinates the Secretariat's access to information and privacy activities; tracks and assists in the preparation of replies to correspondence addressed to the President and the Secretary. It also acts as a clearinghouse and maintains the official file for all submissions received by the Treasury Board from all government departments. It maintains tracks and distributes all Treasury Board submissions and cabinet documents and papers from the Privy Council Office to the Secretariat.
SCMA also provides strategic communications advice to the President and the Secretary of the Treasury Board as well as to other branches within the Secretariat. As part of this effort, it provides operational support and professional services in communications, advertising, publishing and public opinion research. Its communicators provide strategic direction through communications plans, write and produce news releases, media lines, speeches and presentations in support of Secretariat communications. SCMA provides an electronic media monitoring service to the Secretariat through the TBS News Centre, as well as research and analysis of current issues and media trends. Media relation's activities are also provided to facilitate the department's communications needs and to address specific questions from national and local media. It also manages and coordinates Parliamentary Affairs activities for the TB Portfolio
SCMA is also responsible for corporate communications. It provides strategic advice and services in the areas of internal communications, outreach, consultation, publishing web services and web development. It is also responsible for public enquiries, the fairs and exhibits program and coordinating requests for copyrighted material. It manages the TBS Web Site and is the departmental lead on Government On-Line (GOL) and "Common Look and Feel" -(CLF) standards.
SCMA is responsible for Regional Federal Councils and for the Secretariat's intergovernmental and international relations, SCMA ensures information sharing with key federal, provincial/territorial, national, and international partners and stake holders to facilitate a more effective, responsive, and integrated approach to developing and delivering federal programs and services throughout Canada. SCMA liaises with the Privy Council Office and other departments on government-wide activities and issues. It also serves as the Treasury Board policy centre is responsible for the Federal Identity Program and the Communications Policy of the Government of Canada.
Information Holdings |
Access to Information Review Task Force
Description:
Information relating to the work and administration of the Task Force, including the
Terms of Reference of the Task Force.
Note: This information holding will be integrated under the Program Record Number TBS CIO145
Topics: Act –Administration; Committees – Assistant Deputy Minister Advisory Committee, External
Advisory Committee; Communications - Briefing Notes, House Cards, Media Coverage, Press Releases, Speeches;
Consultations - Departmental, Private Enterprises, Provincial Governments, Public; Correspondence - Incoming, Outgoing,
Reports and Recommendations; Research; Submissions - Acknowledgements, Relating to the Act; Terms of Reference; Other
Jurisdictions - Countries, Provinces; Questions and Answers; Much of this information is available on the Task Force web
site at www.atirtf-geai.gc.ca.
Program Record Number: TBS CIOB 001
Chief Information Officer Branch
Architecture, Standards and Engineering Division
Description:
Information on the Architecture, Standards and Engineering Division, Which ensures that
the goals of interoperability, common infrastructure/services and business transformation become a reality in Canada by
providing architectural leadership across the Government of Canada through a coherent collection of policies, standards,
guidelines, frameworks, reference models and support services.
Topics: ASED-business plan, CIO tracking, Committees and Meetings- Communications, Funding, Governance,
Policies, Forums-International, National, Liaison-government on-line (GOL), Stewardship, Status reports, Research; Ad
Hoc Material, Program Management-General, Architecture Review Board, Core Architecture Team, GC Architectural Framework,
GC Standards Framework, Architectural Review Procedures, Standards Review Procedures, Threat and Risk Assessment
Procedures, Architecture and Standards Assessment, Architecture and Standards Monitoring; Enterprise Modelling; System
Modelling; TBITS; ITS Standards; Architecture-Accessibility, Authentication, Business, Information, IT Communications,
Operations, Security, Services; Architecture Pilots; Common Look and Feel (CLF) Architectural Requirements; Open Source
Software (OSS); COMPASS; Government Services Reference Model; Secure Message Handling Systems (SMHS); Federated
Architecture Program; Application Domain Team; Directories Domain Team; e-Forms Domain Team; Messaging Domain Team;
Network Domain Tem; Security Domain Team; Business Transformation Engagement Program (BTEP)-General, Planning,
Provisioning Services Evaluation, Services Commissioning/Change/Decommissioning, Historical; BTEP Program Service
Delivery-General, Business Problem Assessment, Transformation Business Case Determination, Vision, Strategic Design
Alignment Demonstration, Strategies Formulation, GC Business Design, Transformation Implementation Planning, Service
Provisioning Delivery (SPD)-general Service Case Management, Service Environment, Service Configuration, Service
Evaluation, Service Planning.
Program Record Number: TBS CIO 002
Chief Information Officer
Description:
Information related to the mandate and functions of the Chief Information Officer (CIO)
of the Government of Canada.
Topics: Auditor General Report; Briefing Notes; Committees-General, Change Management; Communications;
Conferences, Meetings, Seminars-bilateral, staff meetings; Liaison-Corporations, Companies, Firms, Departments and
Agencies; Organization; Plans and Programs; Presentations-decks, resource centre; Post Y2K-Post Implementation
Assessment Reports, departmental readiness group (DRG) project completion, government on-line (GOL), planning
presentations, reports, Y2K expenditures, Y2K learning models; Year 2000 (Y2K)-departments and agencies.
Program Record Number: TBS CIO 040
Policy and Service Transformation Sector
Description:
Information on the three main streams of activities in the sector: information
management, policy (privacy, security, information, proactive disclosure) and service transformation.
Topics: PST contracts, division administration, framework and strategy, governance, liaison-core
departments and agencies, international, non-core departments and agencies, information management, Program/project
management, GOL material prior to move to PWGSC.
Program Record Number: TBS CIO 999
Information Management Division
Description:
Information on the management of information in the Government of Canada including
standards, guidelines; principles, best practices, and governance and accountability structures.
Topics: IM strategies and plans services (IMSD)-IM community outreach and communications service, MGI
policy implementation and compliance support services metadata service, IM program strategic business design service,
Framework for the management of information service; Information Policy-corporate information management; records
management.
Program Record Number: TBS CIO 005
Information, Privacy and Security Policy Division
Description:
Information on the Information, Privacy and Security Policy Division (IPSPD), which
administers information and privacy policies on behalf of the President of the Treasury Board, ensuring consistent
application of policies, and providing ongoing advice and interpretation to institutions. The IPSPD is also responsible
for providing interpretation and support of the Common Look and Feel Standards to departments; and the annual update to
the Info Source publications.
Topics: ISPD Committees: Communications-Internal, External; Database Management; Plans and Priorities;
Projects-TBS Policy Suite Review; Web Site-Access to information and privacy policy, common look and feel, proactive
disclosure, security policy; Access to Information and Privacy (ATIP); Acts and Legislation-US Patriot; Federal court
cases; Access to Information (ATI) administrative reform (2000-2002)-government response, Institutional annual and
statistical reports; Legislative reform-ATIA-section 67.1, Privacy Act; 2004 Legislative reform-crown corporations;
Advice and Guidance-external, internal; ATIP- Committees-general, ADM Privacy Committee, Internet advisory committee
(IAC) Internet forum; Senior ATIP Coordinators Committee (SACC); ATIP Community Development-General, Annual Conference,
Awards, Community Meetings, HR Renewal, Training and Development-calendar and notices, institution specific training,
lunch and learn sessions, workshops; ATIP-Complaints; ATIP-Cooperation and Liaison-international, federal institutions,
specific departments; ATIP-Electronic Management Systems-General, Coordination of Access to Information Requests System
(CAIRS); ATIP-Info Source Publications-General, Institutional Chapter Submissions, Sources of Federal Government
Information, Sources of Federal Employee Information, Directory of Federal Government Enquiry Points, Access to
Information Act and Privacy Bulletin; Program records; ATIP-Personal Information Bank (PIB); ATIP-Policy
Development-Access to Information , Common look and feel-general, internet, intranet/extranet, information management,
Privacy; Privacy impact assessment (PIA), Proactive disclosure; ATIP-Projects- Info Source Publications Review,
consultations, interdepartmental review committee; Social insurance numbers (SIN) and Data Matching; ATIP-general,
briefings, and presentations, bulletins, contracts, evaluation, institutions, printing, production and distribution,
provinces and other countries, reports; ATIP-Access-general, issues and legislation, register; ATIP-privacy-general,
index, issues and legislation; Security-general, business resumption planning (BRP), Implementation, other countries,
Personnel screening-personnel policy branch (PPB), Policy-general, comprehensive; Security-Acts and Legislation-General,
Canadian Security Intelligence Service (CSIS) Act-section 29 amendments, Human Rights Act, Security of Information Act
(SOIA), Security-Advice and Guidance-External, Internal; Security-Committees-General, Federal Association of security
officials, Government Security Policy Steering Committees, Information Technology Standard Committee (ITSC), Advisory
committee on physical security (ACOPS); Security-Community development-general, annual conference , departmental
security officer (DSO) meetings, security awareness week; Security-co-operation and liaison-federal government
institutions, international-general, North Atlantic treaty organization (NATO) Security-Information technology (IT)
security-general, public key infrastructure, secure channel; Security –Monitoring and evaluation-general, departmental
security office visitations, institutional audits, security audit and self assessment guidelines, security impact
analysis studies; Security-Policy and Standards Development-General, Government Security Policy (GSP) 1994; Government
Security Policy (GSP) (2002); Security-Research and development, Security incidents, training and development.
Program Record Number: TBS CIO 030
IT/IM Stewardship Division
Description:
Information on the IT/IM Stewardship Division, which provides direction on the sound
management of Government of Canada IT/IM assets and expenditures and the alignment with Government-wide priorities of
departmental IT/IM projects or program/service projects enabled by IT/IM.
Topics: IT/IM Stewardship; IT/IM Assets - General; Assets - Asset Management Systems, Asset Overview,
Financial Assets; Shared services; Shared Systems (SS) - General, Administrative systems steering committee (ASSC),
Liaisons, Shared system policy, Comptrollership shared system domain; HR shared system domain, IM shared system domain,
Shared systems strategy; Stewardship strategies, initiatives and projects (SSIP) - General, Capability maturity model
(CMM), Enhanced management framework (EMF), Information technology infrastructure library (ITIL), Office automation (OA)
strategy, Strategic management opportunities; Support to TBS activities (TBS) - General, Active Monitoring, Departmental
Assessments, Departmental Management Assessment, Departmental project and initiatives.
Program Record Number: TBS CIO 080
Service Transformation Division
Description:
Information on the service transformation agenda of the Government of Canada.
Topics: Research and Analysis; Service Strategy Service Delivery-general, improvement-general,
facilitation; Service Transformation.
Program Record Number: TBS CIO 063
Strategic Planning and Coordination Division
Description:
Information on the Strategic Planning and Coordination Division, which coordinates and
supports the work of CIOB interdepartmental committees; develops the branch's contribution to departmental strategic
planning exercises and CIOB operational plans; coordinates events and provides liaison services in support of the Chief
Information Officer and Deputy Chief Information Officer; and supports the government-wide use of Official Languages in
the area of information management and technology.
Topics: Committees-General, Advisory committee for Information Management (ACIM) Architecture Review Board
(ARB), Chief Information Officer Council (CIOC),, Electronic service delivery committee (ESDC), GOL Human Resources, GOL
Leads, Heads of IT for small departments and agencies, Information Management and Policies Committee (IMPC), Public
service chief information officer council, public sector service delivery council (PSSDC), Service and Information
Management/Information Technology Management Board (SIMB), Service Transformation Committee (STC), TBSAC Information
Management Sub-Committee (TIMS); Conferences, Meetings, Symposia-Heads of IT Conference, Lac Carling, On-Line Executive
Summit, Technology in Government Week (GTEC); Strategic Planning-General, CIOB Business Plans, CIOB Decision Tracking
Tool (CDTT), Procedures and Backgrounders, Reports and Statistics;
Program Record Number: TBS CIO 175
Comptroller General's Office
Description:
Responsible for co-ordinating organizational and administrative requirements for the
Office of the Comptroller General.
Topics: General Information relating to Office of the Comptroller General. Active monitoring; Committees,
boards, panels conferences, symposia, meetings and task forces - comptrollership council, interdepartmental review panel
on comptrollership, modernization task force, standard advisory board, standing committee on public accounts, federal
budget input; Government on line (GOL); Liaison - departments agencies, other countries; Presentations; Results for
Canadians; Reviews audits and evaluation; Strategic planning (key activities); General information generated by the
former Office of the Comptroller General; Auditor general - study of procedures in cost effectiveness (SPICE);
Committees; Conferences, meetings and seminars; Parliamentary matters.
Program Record Number: TBS CGO 665
Financial Information Strategy (FIS)(Prior to April 2002)
Description:
FIS is a long-term, major project consisting of a series of phased initiatives to address
the management and provision of corporate financial information. FIS will implement a new model of accounting in
government.
Topics: General Information relating to Financial information strategy; Associations and organizations;
Conferences- committees- councils- meetings- symposia; Departments, agencies and crown corporations; Reports and plans;
Training and development; Functional requirements; Working groups; Systems; Consultants; OCG/FIS and SSC/FIS Projects.
Program Record Number: TBS CGO 040
Financial Management and Accounting Policy Directorate
Description:
Provides the policy framework and advice to support modern comptrollership across the
Government of Canada in the areas of financial management policies, Financial Information Strategy (FIS), government
accounting policies and standards, management and collection of receivables, external charging.
Topics: General Information on Financial management and accounting; External charging policy; Provinces
and territories; Committees; Accounting and control of expenditures; Accounting and control of revenue and accounts
receivable –collection of debts due to the Crown-collection methods (revenue guidelines master agreements), deletion
of debts due to the crown –standing interdepartmental committee on uncollectible debts, interdepartmental settlements,
standing advances Acts-Adjustments of Accounts Act, Financial Administration Act-amendments-section 1-100 (prior to
1985); Alternative service delivery; Banking; Cash management; Cheque issue security and bank losses; Comptrollership;
Conferences, meetings and symposiums; Corporate credit cards; Cost recovery; Crown corporations - acts, legislation and
regulations; Departmental bank accounts; Departmental enquiries; Ex-gratia payments (up to October 1994) - damage and
losses, Grants and contributions; Guide on financial administration for departments and agencies of the Government of
Canada; Improvement of management practices and controls; Increased ministerial authority and accountability (IMAA);
Liaison - accounting associations; Management of risk - compensation / restoration (up to October 1994) - underwriting;
Pay; Payables at year end (PAYE); Petty cash; Projects; Public accounts - capital assets, Canadian institute of
chartered accountants / public sector accounting board (CICA/PSAB, International federation of Accountants (IFAC), crown
corporations, fixed assets, revolving and working capital advances, standing committee on public accounts,
superannuation, valuation of recorded assets; Regulations - loss of money, public officers guarantee; Review of
collective agreements; Special Operating Agencies (SOAS); Standard payment period and interest payment policies; Travel;
Treasury Board manual on financial management; Annual Canada / US Colloquium on financial management for national
governments; Government accounting policy - Accounting standards policies and procedures, Treasury Board Accounting
Standards (TBAS), Departmental financial statements, Accrual budgeting and appropriations, chart of accounts,
communications and committees - senior management committee, financial reporting, professional accounting associations,
public accounts; General information on Financial management policy; Accounting practices; Advisory services; Circular
guides and information bulletin maintenance; Claims and ex gratia payments; Committee management; Conference planning;
FAA and regulations maintenance; Financial policy development and management; Grants and contributions; Special projects
management; Training and development; Travel; Political donations; Terrorism; General information on Accounts
receivable; project office; National master standing offer; PCA's; Policy on receivables management - advisory
committee, departmental consultations, financial analysis, information sharing, legal authorities, policy chapter;
Practitioner's guide; Reports and studies; Voluntary Sector Project Office; Commission of Inquiry into Sponsorship
Program and Advertising Activities: Financial Management Division Input; 2004 Review of the Financial Administration
Act: Compliance, Sanctions and Recoveries
Program Record Number: TBS CGO585
Financial Management Community Development
Description:
Provides strategic directions and co-ordination of key initiatives for community
development and capacity building across comptrollership. This includes UCS, Learning Advisory Panels, and training and
development initiatives. The Division is broadening its services to extend to and integrate functional communities
through recruitment activities, mobility, point-of-contact, and learning events.
Topics: General Information on financial management Community development; Advice and assistance;
Classification organization and staffing - Universal classification standards, staffing and selection; Committees and
meetings - branch management team; management committee meeting; Materiel and procurement community; Real property
community; Community initiatives - competency profile, FI 03/04 recruitment, PE/FI Standards, program integrity;
Community recruitment and development database (CRDD); Comptrollership learning requirements; Courses; Departmental
performance report (DPR); Financial officers / internal auditors - Classification, human resources planning, recruitment
and development (FORD/IARD), staffing- classification and salaries, cycle of events, marketing and promotion, memorandum
of understanding, protocols and procedures, reports and statistics, selection standards, special events, training and
development; Internal audit community; Internal audit officers human resources planning; Learning advisory panels (LAP);
Liaison - Universities; Point of contact assignment programs; Community development; Advice and assistance;
Classification organization and staffing Committees –Courses resourcing; Educational leave co-op replacement program;
Financial officers-Human resources planning, recruitment and development staffing; Financial officers, training -
development of new financial administration; Internal audit officers human resources planning; Conferences ,meetings and
seminars; Special studies; Professional Development Team and related conferences and meetings, portfolio by department,
portfolio by region; projects - PE university recruitment, selection and recruitment and training development.
Program Record Number: TBS CGO 005
Financial Management Information and Systems (Prior to 1997)
Description:
Information on financial management systems in departments and agencies with proposed
enhancements, improvements and changes to these systems; data on periodic performance measurement.
Topics: Financial and information management - Committees; Conferences, meetings and seminars; Liaison -
Corporations, companies and firms; Financial management information and systems; Auditor General reports; Committees;
Conferences, meetings, symposium; Crown corporations; Estimates - Departmental expenditure plan (Part III) Financial
management and systems (FMS) - Guidelines for cost-effectiveness; Increased Ministerial Authority and Accountability
(IMAA); Information management; Liaison on automated systems-Commercial suppliers, Departments, agencies and Crown
corporations, Supply and Services Canada; Operational Plan Framework (OPF); Performance measurement - development and
implementation, improvement of management practices and control (IMPAC); Presentations- visual aids; Publications.
Program Record Number: TBS CGO 077
Centre of Excellence for Internal Audit
Description:
Through a consultative process with departments, the Centre leads and supports the
continuing implementation of the revised Treasury Board (TB) Policy on Internal Audit (IA), which took effect on April
1, 2001, by: providing advice to deputy heads, heads of internal audit, and internal audit practitioners on the
implementation of the policy, development of departmental internal audit policies and annual audit plans, and
application of professional standards; performing an active monitoring function to provide timely information to
Treasury Board on significant issues of risk, control, or other problems with management practices in departments;
developing human resources strategies for the internal audit community to support departments in implementing the
policy; establishing frameworks to guide on-going evaluation of the effectiveness of this policy; providing assistance
to departments in the performance of their internal audit functions; and providing leadership in the support and
promotion of the Internal Audit function.
Topics: Commissioner of the Environment and Sustainable Development General Information relating to
Internal Audit; Active monitoring; Audit related ATIP issues; Audit reports summaries and internal audit report,
departmental audits plans - summaries analysis, departmental liaison - visits and advice; Business case review;
Certification of pension funds; Commissioner of the Environment and Sustainable Development; Committees and meetings;
Communication plan; Community Development - classification, competency profile, demographic profile, learning strategy
and liaison with departments and agencies and teaching institutions (colleges, universities, etc); Comptrollership
community network; Conferences presentations workshops seminars and communications; Evaluation framework; Grants and
contributions; Liaison - companies corporations firms, departments and agencies, foreign countries, provinces and
territories, societies, institutes, organizations; Office of the Auditor General; Policy interpretation - exposure
drafts, guides, interpretation bulletins, studies; Recruitment; Research projects; Risk based audit frameworks;
Strategic plan; TBS portfolio team - liaison and reports; Transfer policy and practitioners guide; Web Site.
Program Record Number: TBS CGO 020
Internal Audit and Review (Prior to 1994)
Description:
Information on internal auditing within the federal government and on policy statements,
guidelines and standards by the Office of the Comptroller General of Canada to departments and agencies.
Topics: General Information on audit and review; Auditor General of Canada; Committees; General
information on Improvement of Management Practices and Controls (IMPAC)-survey II; Information Technology Audit
Development Centre (ITADC); Internal audit - audit and evaluation, development and implementation of contribution audit
policy and procedures, Government Internal Audit Plan (GIAP), Increased Ministerial Authority and Accountability (IMAA),
study of internal audit –standard for internal audit, Performance measurement; Public account committee: Special
projects; Special studies.
Program Record Number: TBS CGO 030
Risk Management Directorate
Description:
Information and interpretation of the Treasury Board's policy on risk management and the
Integrated Risk Management Framework including understanding, managing and communicating risk. Stewardship and proactive
leadership of Integrated Risk Management Framework implementation; strategic advice and guidance to government
departments and agencies on the application of an integrated approach to risk management; assistance in building and
strengthening federal risk management capacity.
Topics: General Information relating to risk management; Strategic overview; Committees and councils; Risk
management policy; Integrated risk management - framework development and implementation; Centre of expertise decks and
presentations; TB policies and guidance; RMD initiatives projects and contracts; TBS initiatives and projects;
Departments and agencies; Risk management training; Associations organizations and companies; Conferences seminars,
workshops and symposiums; Countries; Provinces and territories; Management of risk - Compensation/ restoration,
underwriting.
Program Record Number: TBS CGO 670
Professional Development and Certification Program for the Procurement Materiel Management and Real Property
Community
Description:
the Program Management Office is responsible for providing strategic direction and
leadership in managing the development and implementation of a Professional Development and Certification Program for
the Procurement, Materiel Management and Real Property Community in the federal government.
Topics: General Information relating to the Program and the Community; Learning Toolkit-Program Learning
Framework, Core Competency Profile and web-based Assessment Tool; Program curriculum-Outline and Continuous Learning
Course Catalogue; Committees-Professional Development Advisory Committee (PDAC) and Continuous Learning Working Group
(CLWG); Certification Component-Standard of Competencies; Demographic Study.
Program Record Number: TBS DCG 555
Risk, Procurement and Asset Management policy (Prior to 2002)
Description:
Provide strategic leadership to government departments, other central agencies and the
Treasury Board Secretariat on all matters related to risk management, procurement and asset management, including real
property and moveable assets.
Topics: General Information relating to Risk Management and Asset Management Policy; Conferences, meetings
and symposiums.
Program Record Number: TBS CGO 015
Strategic Systems Infrastructure Directorate
Description:
The SSID seeks to support and assist the comptrollership systems community in achieving
its objectives and plans, and in accomplishing specific government-wide objectives related to comptrollership systems by
facilitating progress, overcoming barriers to success, and identifying and facilitating opportunities to reduce costs
and improve productivity; and by influencing the strategies, plans and direction of the community. SSID's role is to
ensure that the Comptrollership Branch meets the needs and expectations of departments and agencies, and of its various
partners such as Human Resources Branch and the Chief Information Officer Branch, in the evolution of shared
administrative systems in the Government of Canada.
Topics: General Information relating to Financial information strategy; Associations and organization;
Conferences, committees, councils, meetings, symposia, Departments, agencies and crown agencies and crown corporation,
FIS forum working group; Report and plans; Training and Development; Functional requirements; Systems; Projects;
strategic systems infrastructure; Clusters - AMMIS, CDFS (Common Departmental Financial System), Freebalance, GX, IFMS
(Integrated Financial Management System), Peoplesoft, SAFAG (Small Agencies Financial Action Group), SMS (Salary
Management System); Committees - internal TBS and external government wide; General information on projects and
horizontal projects - application service provider, common business number, electronic supply chain, government travel
modernization, grants and contributions, interdepartmental settlements, secure channel; Integrated financial and
materiel system (IFMS) program.
Program Record Number: TBS CGO 025
Corporate Priorities Planning Sector
Comptrollership Modernization Directorate
Description:
To support the Comptroller General in leading modernization by implementing the
recommendations of the Report of the Independent Review Panel on Modernization of Comptrollership in the Government of
Canada from the Panel; develop integrated initiative along four main elements: financial and non-financial performance
information, integrated risk management, values and ethics, and appropriate control systems; provide support for
modernization efforts of organizations and individuals; work with external parties to forge alliances; work with other
central agencies to create meaningful incentives for excellence and remove unnecessary barriers and burdens; support
committees that will provide direction and stamina to the modernization efforts including: secretariat support for
Modernization's governing bodies: ADMs' Comptrollership Council (CC); Standards Advisory Board (SAB); Small Agency
Modernization Council; and DGs' working group; and develop and support the new Management Accountability Framework
Topics: Management Accountability Framework; Comptrollership modernization; Action plan - reports, status
of exercises, summary analysis, tools and guidance; Awards and recognition; Capacity assessments - reports, status of
exercises, summary analysis, tools and guidance; Committees and councils; Communication - database, newsletter, Web
Site, work plan; Departmental liaison and partners; Evaluation and reporting; Funding - comfort letters, deliverable
tracking, department/agency fund request, launch letter and responses, national master standing offer (NMSO) management,
templates and forms, vote 10 allotments, Governance - agency heads modernization committee (AHMC), comptrollership
council (CC), modernization task force, small agency modernization council, standards advisory council; committees and
meetings; Key projects and initiatives; Learning; Presentations conferences, colloquiums, symposia and seminars; Pilot
phase-results statements, evaluation, lessons learned; Projects - proposals, reports, summary analysis, themes; Report
on state of modern comptrollership–departmental performance reports (DPR), annual reports; Work plan; Directing and
sustaining mechanisms; Initiatives; Key group/partners in modernization; Substance - capacity (common learning
priorities for the Comptrollership community); standards.
Program Record Number: TBS CPP 010
Management Accountability Framework Directorate (MAF)
Description:
The MAF Directorate is responsible for the ongoing development and implementation of the
MAF both as a tool for deputy heads and as a framework for management analysis and oversight by the Secretariat.
Developing and strengthening the MAF, as a comprehensive and coherent regime of management accountability is an
important part of the Secretariat's agenda for management reform. The MAF Directorate is engaged in four broad areas of
work: development-continuing refinement of MAF indicators and application to different kinds of public service
organizations, possible use in the delegation of authorities or use of controls in relation to parliamentary and public
reporting; integration-into the training and activities of TBS analysts, the core curriculum of the Public Service, the
Treasury Board's renewed policy suite and management agenda and the communications of the Secretariat brokering and
support-facilitating the exchange of MAF practices, benchmarks, tools and information among senior managers and
departments; oversight and analysis-coordinating the annual MAF assessment process and harvesting MAF intelligence for
purposes of assessing enterprise-wide management performance and risk.
Topics: General Information on MAF and management accountability; MAF profiles and schedules of MAF
bilaterals; MAF priorities for management reform; clearinghouse and assistance regarding MAF best practices; MAF
presentations; linkages to Policy Suite renewal and the TBS management agenda; MAF learning opportunities, events and
materials; MAF Web Site; MAF bilaterals analysis; models and frameworks of public sector management; models of public
sector management reporting; management reform networks; risk management networks; risk management best practices;
advice and guidance on the TBS Integrated Risk Management Framework; risk management presentations and events.
Program Record Number: TBS CPP 001
Strategic Planning
Description:
Provides direction, co-ordination and implementation of TBS's Strategic Planning agenda
and initiatives, focused on three core areas: Strategic analysis-ensuring corporate priorities, strategies and plans are
developed, implemented and reported upon in support of achieving the Integrated Management Agenda; also overseeing the
management of the annual TBS Planning and Reporting cycle; Corporate and Portfolio Coordination-facilitating an
effective governance structure that supports TBS corporate decision-making and implementation of corporate priorities
through support to internal, portfolio and external committees; and Learning and Knowledge Mangement-enchancing core
learning and knowledge management effectiveness across TBS and ensuring a focussed approach to managing our organization
with the aim of TBS becoming a model of management excellence.
Topics: Strategic planning-general; TBS RPP, TBP DPR, business planning; strategic analysis corporate and
portfolio coordination, Integrated Management agenda; Committees and meetings-general, executive committee, senior
management committee, policy committee, management committee; planning network, staff meetings; Strategic planning
cycle; Strategic planning results framework; TBPAC, STAC, DMHRMAC, POC, EXCO, TB Portfolio, Analysis and Development;
core learning; Learning and Knowledge Management-general; TBS forward agenda-general, strategic forward agenda for TBSAC
and DMs Breakfasts; Analysis and development.
Program Record Number: TBS CPP 275
Strategic Policy
Description:
Strategic Policy provides the Secretary and Associate Secretaries with support and advice
on the over-all direction of TBS corporate strategy and policy and maintains an overview of the entire TBS policy
agenda. Responsible for the strategic policy development, review and policy advice, and articulation of corporate
strategic goals.
Topics: Strategic policy-general; Committees and meetings-Treasury Board, Treasury Board Secretariat
advisory committee, Forward TB agenda; Modern Management framework; TB policy framework; Environmental scanning;
Corporate and public sector issues; Monitoring academic and international literature on policy management and public
sector reform.
Program Record Number: TBS CPP 595
Economic Sector
Description:
Provides advice to senior management and Treasury Board Ministers on a broad range of
policy and program design issues and financial and management practices. The sector is divided into three divisions;
Agriculture, Fisheries and Natural Resources; Industry, Science, Regional Development and Regulatory Issues; and
Environment and Transport. The sector is also the focal point for the TBS Sustainable Development strategy.
Topics: Administration; Active monitoring; Annual Reference Level Updates (ARLU); Audit and evaluation;
Business plan; Climate project office; Classification of Accounts/Allotments; Committees; Conferences, meetings and
seminars; Corporate plans for crown corporations; Corporate management group; Departmental Projects; Departmental
Performance Report; Estimates; Expenditure Review Committee; Expenditure management; Financial assistance; Financial
Reviews; Financial management and comptrollership issues; Financial Services; Government wide initiatives - climate
change, sustainable development, cities; water, biotechnology; Grants and Contributions; Learning and knowledge
management; Long Term Capital Plans; Main estimates; Management Accountability Framework; Operating budgets;
Organization; Plans and programs; Planning, Reporting and Accountability Structure (PRAS); Program Activity Architecture
(PAA) Policy, Program Integrity; Program Review; Programs and expenditure proposals from departments and agencies;
knowledge management group; Report on Plans and Priorities; Regulatory issues; Treasury Board initiatives; Revenue
Retention; Studies and surveys; Supplementary Estimates; Treasury Board initiatives; Treasury Board submission
coordination; Year 2000. Main estimates; Multi-year operational plans (MYOP)-spring; New expenditure management system
(NEMS); Corporate management; Departmental Projects; Increased ministerial authority and accountability (IMAA).
Program Record Number: TBS ECO 001
Expenditure Management Sector (EMS)
Compensation Planning
Description:
Research in support of policy development in Human Resources Management.
Topics: Compensation Planning; Employment equity-analysis for public service and non-public service; Human
resources analysis-skills; Human resources management information-network (connexions); Management of change; Management
practices; Projects career counselling and development, empowerment and delegation, performance Committees and councils;
Compensation-elements, Research development; Conferences, meetings and symposiums; Negotiations; Projects studies and
surveys; training and development; Public Service 2000; Universal Classification Standard (UCS) analysis-5k;
Liaison-consultants, departmental data requests, embassies, internal Treasury Board data requests, provinces and
territories; Military compensation
Program Record Number: TBS EMS 115
Expenditure Management Sector
Description:
Expenditure Management Sector (EMS) provides a central focus within the Treasury Board
Secretariat (TBS) for the functions that support and strengthen the TBS's role in the government's broader expenditure
management system. The work of EMS covers the entire expenditure management cycle-from expenditure analysis, forecasting
and expenditure management strategies, policies and operations through to results-based budgeting, evaluation, strong
integration role in planning and coordinating the expenditure management initiatives and providing a whole-of-government
perspective on matters related to direct program spending and management of reserves. The sector has responsibility to
develop the expenditure management information system (EMIS) to its full maturity and for implementation of the
Management Resources and Results Structure Policy.
Topics: Expenditure and management strategies-general, accrual budgeting, bilateral, budget office,
committees-general, cabinet committees, cabinet committee of deputy ministers (CCDM) budget, TBS operations committee,
communications, conferences, meetings, seminars-general institute of public administration of Canada, staff meetings, TB
meetings; expenditure management system (EMS), organization, organization for economic cooperation and development
(OECD), plans and priorities, procedures and guidelines, questions period (QP) cards, resources/reallocation/reporting
requirements/PRAS, TB vote5, Year end fiscal over; expenditure management operational policy division (EMOPD)-general,
accrual budgeting, annual state of the A base report, coordinating committee of deputy ministers (CCDM) budget, changes
to the form and content of the estimates-planned spending vote/TB vote 5, expenditure review committee; operating
principles to guide TB and TBS, organization of economic cooperation and development (OECD), reallocation, reporting to
Parliament and Canadians, reserve management, roles and responsibilities, stewardship coordination, expenditure
management review (EMR)-general, communications, Departmental 2003-Fisheries and Oceans, Justice, Statistics, PWGSC;
Horizontal 2003-biotechnology, Canadian Heritage Culture Capital Asset Management, common infrastructure and service
delivery, public security and anti-terrorism; meetings, process and planning, TB and cabinet training; Expenditure
Policy Analysis and information (EPAI)-general, committees-general, coaches corner; Expenditure Management Information
Systems (EMIS)-general, environmental scan, preliminary analysis, feasibility study, project development, build 1, build
2;-active monitoring coordination centre.
Program Record Number: TBS EMS 014
Expenditure Analysis Division
Description:
The Expenditure Analysis Division is responsible for carrying out research and analysis
into medium and longer term expenditure trends to support expenditure planning, resource allocation and decision making.
Topics: Expenditure Analysis Division (EAD)-general, budgets, capital analysis, data and statistics,
employment analysis, estimates, expenditure reviews, expenditure status report (ESR) annual reference level update
(ARLU), expenditure trends, federal / provincial, fiscal forecasting; international; lapse analysis, operating analysis,
program integrity, programs/business lines, public accounts, reserve analysis, salary analysis, special studies and
surveys, transfers/grants and contribution.
Program Record Number: TBS EMS 015
Expenditure Operations and Estimates Directorate
Description:
Preparation of Annual Reference Level Updates; Production of Reports on Plans and
Priorities, including related guidelines; main Estimates and Supplementary Estimates, Management of TB Allotments;
Improve Reporting to Parliament; Review and analysis of TB Submissions and recommendations to the Treasury Board.
Co-ordination of the annual Public Accounts exercise with PWGSC. Recommendations for Allocations from central government
votes.
Topics: Estimates production group-general, committees-Government Operations and Estimates committee,
Sub-committee on estimates, distribution lists and contracts expenditure management systems group (EMSG)-general,
business case, business project improvement (BPI), project plan, proof of concept (POC), software, system functionality,
expenditure operations division (EOD)-general, allotments, annual reference level update (ARLU), departmental
performance reports (DPR), governor general special warrants, improved reporting to parliament (IRPP), main estimates,
parliamentary committees, reports on plans and priorities (RPP), planning, reporting and accountability structure
(PRAS), points or order, reports on plans and priorities (RPP), supplementary estimates, A,B,C,D, E, supply; TB Vote 5,
-Treasury Board New Government initiatives, -Treasury Board Government Contingencies, TB Vote 10 –Treasury Board New
Government Initiatives, TB Vote 15-Treasury Board Collective bargaining, training, vote wording, year end and operating
budget carry forward, parliamentary matters, task force on resources; New expenditure management system (NEMS).
Program Record Number: TBS EMS 575
Expenditure Strategies Division
Description:
The Expenditure Strategies Division is responsible for providing a whole of government
view of expenditure management issues through liaison within the Secretariat and across other central agencies,
including, playing an internal challenge function on expenditure management issues; timely provision of accurate
expenditure framework data to the annual Budget process; credible strategic and consistent advice on reserve management
(including Compensation Reserve), with provision of regular and accurate status reports, and a coordinating role for
central budget reallocation exercise.
Topics: Expenditure strategies division (ESD)-general; Expenditure Management; capital; compensation and
classification; employee benefits plan (EBP); Expenditure framework; expenditure management information system (EMIS),
program activity architecture (PAA), expenditure management reviews, expenditure reductions, federal budget; cuts and
realignment, Pressures Management; Reserves management and reporting, compensation reserve (except compensation),
Reprofiling; Revolving funds; statutory program, and quasi-statutory; lapse analysis, price/workload and program
integrity, branches and sectors, intergovernmental budget conference (august 2002), year 2000 (Y2K),
expenditure/envelope/operating reserve status report. Liaison with Branches and Sectors.
Program Record Number: TBS EMS 010
Results-Based Management Directorate
Description:
The Results-Based Management Directorate is a key player in bringing the Results for
Canadians agenda to ground. Government policy centre on results-based management. Provision of advice and assistance to
departments and agencies on results-based management. Centre of Excellence for Evaluation providing leadership on the
evaluation policy, standards and community development.
Topics: General Information on results-based management accountability theory and practices; Horizontal
results; Departmental results accountability; Electronic performance information access; Federal provincial network;
Improved reporting to parliament; Planning and accountability structure (PRAS) and charts of key results commitments
(CKRC's); Management Resources and Results Structures (MRRS) and Program Activity Architecture (PAA). President's report
MFR (Canada's Performance); Quality of life; Societal indicators; General information on Centre of Excellence for
Evaluation; Active monitoring, Business cases; Canadian evaluation society national capital chapter; Committees - Senior
Advisory Committee; Communications; Community development, Competency profile for the evaluation professional;
Demographic profile; Departmental evaluation plans, Departmental evaluation reports; Evaluation community development
advisory committee; Evaluation community meetings, evaluation Policy development, Financial management institute, Good
practices guides, Government on line (GOL), Government Operations, Gun control, Internal audit; Internship program; Mid
and senior level training and development program; Office of the Auditor General: Portfolio teams; professional
development, Program integrity, Public consultations, Resource study, Results for Canadians, Results oriented
government, Results-based management and accountability frameworks, Risk management, Societal indicators, Special
projects and strategies, Standards for evaluation; Web Site; General information on planning, performance and reporting;
Auditor General of Canada; Committees; Conferences and meetings; Departmental evaluation and audit operations;
Departmental performance reports; Economic and Regional Development Agreements (ERDA) - Alberta, Manitoba, New
Brunswick, Newfoundland, Prince Edward Island, Quebec, Saskatchewan; Evaluation and audit community development;
Government internal audit plan (GIAP); Liaison - other governments, companies, corporations, firms, societies,
institutes, organizations; New expenditure management system (NEMS); Parliamentary affairs and committees; Planning
programming and budgeting practices in other jurisdictions; Reports on plans and priorities; Reports - Audit evaluation
and review; Sectors and projects - parliament and evaluation, sector operations - evaluation of science and technology;
Task force on resources; Government-wide initiatives - work force adjustment (WFA); Corporate projects planning and
management; Government-wide projects - breaking the barriers, Council for Administrative Renewal (CAR); Performance
measurement; Public Account Committee; Special projects –international relations; Special studies; Program evaluation
and operations; Committees; Community development; Conferences and meetings; Departmental program evaluation operations
- frameworks, assessments and studies; Economic and regional development agreements (ERDA) - by provinces; Increased
ministerial authority and accountability; Liaison - departments and agencies, other governments, societies, institutes,
organizations; Projects - corporate projects, sector operations, specific evaluation studies; Training and development;
General material relating to results management strategies; Communication and learning events; Parliamentary engagement;
Parliamentary reporting; Policies and tools; Portfolio teams; Research; Horizontal results management; Canada's
performance; Committee management; Corporate management; Horizontal management; Parliamentary engagement; Horizontal
reporting; Results based management research; Strategic planning. Horizontal Frameworks; Climate Change, Aboriginal
Scorecard, Departmental Performance Reports, Reports on Plans and Priorities.
Program Record Number: TBS EMS 055
Government Operations Sector
Government Operations
Description:
Information on the analysis and recommendations provided to Treasury Board to assist it
in decisions on departmental business plans, the main and supplementary estimates.
Topics: Administration and Financial Management Issues; Annual Reference Level Update (ARLU); Departments
Annual reports; Auditor General Report; Departmental Audits; Business plans / Corporate plans; Classification of
Accounts/Allotments, Departmental Performance Report (DPR); Departmental Management Assessment (DMA); Evaluations;
Financial pressures; Governor General Warrants; Human resources; Departmental issues; Organization; Plans and programs;
Planning, Reporting and Accountability Structure (PRAS); Price and workload adjustment; Program integrity; Program
Sector Competency Profile Project; Regulatory; Public Service Modernization Act Implementation (PSMAI), Report on Plans
and Priorities (RPP), Small Agencies-database, agenda to strengthen small agencies, ERC institutional governance, heads
of agencies, heads of IM/IT, issues, orientation of heads of agencies, personnel advisory group (PAG), small agencies
administrator network, small agencies finance action group (SAFAG), risk assessment of small agencies; Supplementary
estimates; Training and development. Main estimates; Multi-year operational plans (MYOP)-spring; New expenditure
management systems (NEMS); Corporate management; Departmental Projects; Increased ministerial authority and
accountability (IMAA); Price and workload adjustment.
Program Record Number: TBS GOS 001
Management Strategies Division
Description:
The Management Strategies Division is primarily responsible for achieving, across the
Secretariat, a greater and more effective integration of a government-wide issues. The division is central to the
development of tools to identify major risks to sound management of public expenditures and to the integrity of existing
programs and activities. Working with other areas in TBS, the division implements these tools across government with a
view to addressing critical program integrity and management issues. The division is primarily responsible for
initiatives related to the expenditure management system, implementation of the Policy on Active Monitoring,
implementation of the Policy on Alternative Service Delivery and Policy on Crown Corporations.
Topics: Management strategies division-general, Budget coordination - cost recovery; business plan;
departmental assessments, departmental management assessments, departmental performance reports (TBS), program
integrity-round 1, round 2, report on plans and priorities, Governance alternative service delivery
(ASD)-communications, community-general, outside federal communities, options-agencies, contracting out, crown
corporations, foundations, other delivery, partnerships, shared governance corporations, policy, practices, resources
and events; crown corporation policy (CPP)-accounting/financial issues, administrative policies, auditing issues,
central agencies forum, creation of new entities, departmental corporations, exempt corporations, missed and joint
enterprises, corporate governance, corporate plan process, corporation issues, environment-general, endangered species,
environmental assessment, environmental protection, Financial Administration Act (FAA)-general, regulations, governance
review, guidelines, house of commons standing committees, housing, legal opinions, legislative amendments, official
languages, president's annual report to parliament, public policy purpose mandate review, regulatory amendments,
taxation, trade-general, agreement on internal trade (AIT), central American four (CA-4), free trade area of the
Americas (FTAA), north area of the Americas (), north American free trade agreement (NAFTA), Singapore free trade
agreement (FTA), world trade organization (WTO), bylaws, board of directors/corporate governance, briefings, bylaws,
transportation; Cost Recovery Division-general, business plans, committees, departments and agencies (including MOU'S
and annual management reports), deputy ministers task forces, estimates production, liaison by branch/sector,
presentations, user fees.
Program Record Number: TBS GOS 005
Materiel Management
Description:
Information on Treasury Board policies and guidelines in relation to the management of
materiel including the planning, acquisition, use and disposal of materiel assets. Treasury Board policy and guidelines
on the provision of central administrative services to federal departments and agencies by common service organizations.
Topics: General Information relating to materiel management; Alternative fuels; Committees, Common
services; Disposal; Executive vehicle; Fleet management; Materiel management; Motor vehicle; Assignment and guidance
services; Special Operating Agencies.
Program Record Number: TBS GOS 035
Procurement and Project Management Policy Directorate
Description:
Development and interpretation of policies and guidelines on procurement acquisition
approaches for goods, services and construction.
Topics: General Information relating to procurement and project management policy; Committees, councils,
conferences, meetings, seminars and symposiums - standing committee on National Defence and Veterans Affairs; Consulting
and professional services - architectural and engineering services contracts; Contracting - advance Contract Award
Notices (ACANS); bonds securities holdbacks, commission of inquiries and royal commissions, comprehensive land claims,
British Columbia treaty commission, Yukon First Nations, self-government agreements; - Construction - dredging, repairs
renovations and overhauls; Contract claims and disputes; Indemnification in contracting; Intellectual property; Liaison
with associations; Tenders; Treasury Board advisory committee on contracts (TBACC); Year 2000 compliance project;
Contracting for goods - National Defence; Contracting for services - advertising and public relations, Cleaning
services, Education and training, Fee guidelines, Films, television and theatre, former government officials, health and
medical services, personal service contracts, protection services, reporting requirements (project headcount),
transportation services, Increased Ministerial Authority and Accountability; Indemnification in contracting; Procurement
reform; Procurement review - Canadian Annual Procurement Strategy (CAPS), Procurement Policy Advisory Committee (PPAC),
Procurement Review Committee (PRC), Procurement Strategy Committee (PSC); Temporary help services; Trade agreements; Bid
depositories; Consulting and professional services - architectural and engineering services contracts, central inventory
of management consultants, consultants and consulting services contracts, reports, Proactive Disclosure, Green
Procurement, USA Patriot Act.
Program Record Number: TBS GOS 045
Project Management
Description:
Develop, interpret and provide advice on policies for project management and provide
policy advice to program sector analysts on submissions for preliminary and effective project approval.
Topics: General Information relating to project management; Government interests in the private sector;
Major crown projects; Procurement review; Project approval; Selecting preferred procurement strategies; Major Crown
projects - policy development; CF-18 system engineering support; Equipment - armoured vehicle general purpose; Canadian
patrol frigate program; class VIII icebreaker (polar); destroyer life extension project, intelligence and security
complex, Kenya energy program, Leopard tank; long range patrol aircraft (cp-140), medium logistic vehicle wheeled;
military and operational support trucks project; mobile satellite program; new fighter aircraft (CF-18); North Atlantic
Treaty Organization (NATO) airborne early warning and control systems; purchase and use of solar heating program; radar
modernization program; Radar satellite; 'R' class icebreaker; regional operations control centres, remote Manipulator
System (CANADARM) - National Research Council (NRC); Search and rescue satellite; Small Arms Replacement Program (SARP);
Strategic Automated Message Switching Operational Network (SAMSON); Terminal Radar and Control Systems (TRACS); Tribal
Class Update (TCUP) (TRUMP); Water bombers (CL-215); Facilities - inmate accommodation program; Maduru Oya reservoir
complex; Mirabel; Montreal Major Area Postal Plant (MAPP); Place Guy Favreau; Prairie Branch Lines Rehabilitation
Program; Rideau Centre; Ridley island - coal or grain terminal, Saint-Jean Megaplex; Toronto Major Area Postal Plant
(MAPP); NATO Flying Training in Canada (NFTC); Non-traditional MCP's; Project leaders; Long term space plan; Equipment -
Pan African Telecommunications network.
Program Record Number: TBS GOS 076
Real Property & Materiel Policy Directorate
Description:
Information on holdings of federal departments and Crown corporations in Canada and
abroad. Information on committees, guidelines, best practices, frameworks, strategies and research related to federal
real property management.
Topics: General Information relating to real property management; Committees; Custodians; Newsletters
circulars and information bulletins; Portfolio management –capital project expenditure freeze; urban/regional
overviews; Aboriginal issues-disposal of surplus federal real property in context of aboriginal issues; Best practices;
Conferences, meetings, workshops, seminars; Federal contaminated sites assessment initiative; Frameworks and guidelines;
Legislation Federal Real Property and Federal Immovable Act; National executive forum on public property (NEFPP);
Professional development; Queen's University project course; Shared systems; Studies, surveys, evaluations and
monitoring; conferences; Information systems-contaminated sites, information on active monitoring, completeness and
accuracy process, computer logs, custodians, geographical information system (GIS), letters and forms, manuals, projects
and requests for information –Directory of real property management active monitoring on completeness and accuracy
process, computer logs, custodians (departments agencies and crown corporations)-; FIS validation-contracts, custodians,
Information systems, meetings, reports and statistics, Office of the Auditor General; real property lexicon, requests
for information and web maintenance: TBS forums. Portfolio management - capital projects review - major crown projects,
Custody assignment; Federal land management reviews; Federal land sales program; Inventory planning - Area Screening
Canada (ASC) studies; Managed disposals; strategic studies; Management reform - phase I legislation, phase II
legislation.
Program Record Number: TBS GOS 655
Real Property Management Policies and Regulations
Description:
Information on central policies, legislation and regulations governing federal real
property.
Topics: General Information on the policy of real property; Aboriginal issues; Accommodation planning;
Accessibility; Administration; Conferences, meetings and symposiums; Contaminated sites management framework; Disposal
of surplus federal lands; Environment; Fire protection, investigation and reporting; Heritage; Investment; Long term
capital planning; Management framework; Monitoring guide; Open and fair transactions; Policies in administrative policy
manual; Regulations and general authorities; Revenue; Smoking in the workplace; Monitoring guide; Studies surveys
evaluations and monitoring; Transaction processes; Use of facilities.
Program Record Number: TBS GOS 650
International Affairs, Security and Justice Sector
International Affairs, Security and Justice
Description:
Information on the analysis and recommendations provided to the Treasury Board to assist
it in decisions on departmental business plans, the main and supplementary estimates, Access to Information Act, the
Privacy Act and the Security Policy. The International Affairs, Security and Justice Sector includes the following
divisions: Foreign Affairs & Defence Division, Justice and Solicitor General Division. Also included is the Public
Safety and Anti-Terrorism portfolio.
Topics: International Affairs, Security and Justice Sector-general, organization, committee, conferences,
meetings and seminars, plans and programs; Canada in the world project; International tagging; Administration and
Financial Management Issues; Annual Reference Level Update (ARLU); Departments Annual reports; Auditor General Report;
Departmental Audits; Business plans/Corporate plans; Classification of Accounts/Allotments, Departmental Performance
Report (DPR); Departmental Management Assessment (DMA); Evaluations; Financial pressures; Governor General Warrants;
Human resources; Departmental issues; Organization; Plans and programs; Planning, Reporting and Accountability Structure
(PRAS); Price and workload adjustment; Program integrity; Report on Plans and Priorities (RPP), Supplementary estimates;
Training and development. Main estimates; Multi-year operational plans (MYOP)-spring; new expenditure accountability
(IMAA); Public Security and Anti-Terrorism (PSAT);
Program Record Number: TBS IASJS 001
Labour Relations & Compensation Operations (LRCO)
Adjudication
Description:
Information on the processing of employee grievances at adjudication.
Topics: Adjudication; individual cases – section 92-old system; Reference to the Chief adjudicator under
sections 98 and 99; Requests for review under section 27; Safety Officer under Part II (Formerly Part IV) of the Canada
Labour Code; Section 18 applications of the Federal Court Act.
Program Record Number: TBS LRCO 440
Certification
Description:
The application for certification and certification proceedings; and also information on
the exclusion of persons from bargaining units because of duties and responsibilities that require them to represent the
interest of the employer.
Topics: Certification; Establishment of bargaining units; Managerial and confidential exclusions - reports
and statistics; Essential Services Agreements Safety and security designations - section 79.
Program Record Number: TBS LRCO 445
Collective Bargaining-Negotiations
Description:
Information on agreements made in writing entered into under the Public Service Labour
Relations Act between the Treasury Board of Canada Secretariat on one hand and a bargaining agent on the other; includes
any amendment to such agreements containing provisions on the terms and conditions of employment and related matters.
Topics: Negotiations; Third party proceedings; Categories and groups –up to 1986, postal operations
group, as of 1987; Table negotiations as of 1997, 1999, 2000, 2002, 2003, 2004, 2005; Collective agreements; Cost of
living allowances; Master agreement bargaining; Outside collective bargaining; Compensation analysis; Pay
implementation; Pay Research Bureau - reports and surveys; Reports and statistics; Studies and surveys; Unions.
Program Record Number: TBS LRCO 480
Conditions and Benefits of Work
Description:
General Information on the different conditions and benefits of work that applies in the
federal Public Service.
Topics: Conditions and benefits of work; Canada Labour Code; Continuity of employment; Flexible workforce;
Hours of work - adaptable work patterns - compressed work week, departmental programs, evaluation, flexible working
hours, overtime; Leave without pay; Leave with pay - designated holidays, special, time off, vacation; Public Service
Terms and Conditions of Employment Regulations; Severance pay; Surveys; Transfer from federal to private or provincial
jurisdiction; Telework (work at home).
Program Record Number: TBS LRCO 385
Corporate Labour Relations
Description:
Information on a broad range of Human Resources and Labour Relations policies and
programs; coordination of separate employer (i.e., FAA, Schedule V collective bargaining mandates); coordination of PSMA
initiatives and Labour Relations Policies.
Topics: Various Human Resources and Labour Relations policies and programs; Collective bargaining mandates
for separate employers.
Program Record Number: TBS LRCO 100
Discipline
Description:
Information on the failure of employees to maintain an appropriate standard of conduct
and management response to employee misconduct.
Topics: General Information relating to discipline, Discharge and suspensions.
Program Record Number: TBS LRCO 460
Disputes and Strikes
Description:
Information on the terms and conditions of employment for employees whose collective
agreement has expired; also, strike activity and the employer's response to such activity.
Topics: Disputes and strikes; Legal proceedings; Illegal proceedings - prosecution.
Program Record Number: TBS LRCO 465
Grievances
Description:
Information on complaints in writing presented in accordance with the Public Service
Staff Relations Act by an employee on behalf of him or herself and/or one or more other employees of federal departments
and agencies.
Topics: Grievances - Departments, agencies and Crown corporations.
Program Record Number: TBS LRCO 470
Human Resources Management
Description:
General Information on personnel policy.
Topics: General information on Human Resources management; Advisory committee on Labour Management
Relations in the Federal Public Service (Fryer Committee); Human Resource Development Council Secretariat;
Business/operational planning; Office Management; National Joint Career l Transition Committee Secretariat; Departmental
service - Departments and agencies.
Program Record Number: TBS LRCO 275
Labour Relations & Compensation Operations
Description:
General Information on Human Resources.
Topics: Human resources; Personnel security; Policy development and co-ordination - Public Service 2000 -
White Paper, task forces; Acts and Regulations; Audits; Committees - Cabinet; Communications; Conferences, meetings,
seminars and symposiums; Decentralization and relocation; External liaison; Incentive programs- Innovative management
practices - new technologies; Manuals; Personnel management - departmental plans and programs, evaluations; Public
sector compensation restraint Task forces; Treasury Board submissions; Work environment design; Human resources
management accountability; Human resources council; Planning; Employee performance appraisals; Human resource management
policy and system, Multi-Year Human Resource Plan (MYHRP); Information and Informatics Services - Committees and
Council, Compensation, Conferences, meetings and symposiums, Informatics, Negotiations, Projects and studies, Public
Service 2000; Personnel administration group - committees.
Program Record Number: TBS LRCO 165
Human Resources Policies - Personnel Management Manual 1982-1990
Description:
Information on general policies and requirements in Personnel Management.
Topics: Personnel Management Manual (PMM 1982-1990) Employees Services, Superannuation procedures;
Isolated Posts Directive.
Program Record Number: TBS LRCO 360
Human Resources Policies - Treasury Board Manual (TBM) Human Resources Component 1990-1997
Description:
Treasury Board policies and guidelines on human resources management.
Topics: Classification, Compensation, Employee Services, Executive Group, Foreign service directive, Human
Resources, Insurance and Related Benefits, Isolated Posts Directive, Occupational Safety and Health, Pay Administration,
Staff Relation, Training Guide.
Program Record Number: TBS LRCO 175
Human Rights Complaints
Description:
Information relating to Canadian Human Rights Commission Complaints
Topics: General material on risk management; Canadian Human Rights Act, commission, tribunal; Human rights
complaints, age, colour, conviction for an offence for which pardon has been granted, disability, family status, marital
status; national or ethnic origin, race, religion, sex, sexual orientation, multiple grounds, potential; Conferences;
Legal risk management; Risk management committee, communications, reports.
Program Record Number: TBS LRCO 003
Labour Relations
Description:
General Information on labour relations.
Topics: General information relating to Labour relations; Committees and Councils - User Committee on
Employee-Related Personnel Information (UCERPI), National Joint Council - grievances, standing committees; Compensation
evaluation and comparison - elements - individually, outside practices, valuation - application, implementation;
Complaints; Informatics - Administration and operations, Interpretation; Labour–management relations; Reference of
questions of law or jurisdiction; Statistics and surveys; Training and communications; Compensation information -
reports; requests - Treasury Board Canada; Consultation and planning - departmental consultation, union consultation.
Program Record Number: TBS LRCO 435
Labour Relations Systems
Description:
Systems, their application and evaluation as they apply to labour relations.
Topics: Compensation information - Collective bargaining - reports, Personnel Management Information
Systems (PMIS) - Attendance, Leave, Overtime and Shift work System (ALOSS), Extra Duty Reporting System (EDRS),
Incumbent System, Leave Reporting System (LRS), Managerial and Confidential Exclusions System (EXC)
Program Record Number: TBS LRCO 065
National Joint Council Secretariat
Description:
Information on the National Joint Council, its Constitution and By-laws, and proceedings.
Topics: General Information on National Joint Council; Annual fall seminar; Annual planning retreat;
Constitution and by-laws; Council proceedings; Dental care plan board of management; Executive committee; Foreign
Service Directives Committee; Government Travel Committee; Isolated Posts and Government Housing Committee; Occupational
Safety and Health Committee; Official Languages Committee; Public Service Health Care Plan; Union - Management Relations
Committee; Workforce Adjustment Committee.
Program Record Number: TBS LRCO 015
Occupational Safety and Health
Description:
Information on the development, establishment, publication and application of
occupational safety and health policies, standards and procedures; and the evaluation, maintenance and operation of the
Public Service occupational safety, health and employee assistance programs, case/claims management.
Topics: Occupational safety and health; Campaigns; Canada Labour Code part II; Committees; Conferences,
meetings and seminars; Department with delegated responsibility; Departmental programs; Employee assistance programs;
First aid; Guides, procedures, standards; Health evaluations; Health units; Investigations, studies, surveys, audits;
Publications; Reports and statistics; Smoking in the workplace; Training; Use and occupancy of buildings; Fire
protection; Workers compensation; Government employees compensation act.
Program Record Number: TBS LRCO 355
Pay Administration
Description:
General Information on the pay system in the federal Public Service and other employers.
Topics: Pay; Administration co-ordination - associations, committees, labour disruptions (strikes),
monitoring - reports and statistics, Pay Administration Co-ordination Section (PACS), Pay System - development -
projects, operations and maintenance, task forces and study groups - pay study task force (1976), training and
development, transfer of responsibility (1977) - implementation; Policy interpretation - allowances - entitlement codes,
allowances and extra duty, deductions - deduction codes, guides and manuals, regulations and procedures, salaries and
compensation.
Program Record Number: TBS LRCO 390
Pay Administration of Payroll Deductions
Description:
Information on payroll deduction privileges for union or staff association dues that
apply only to employees included in a bargaining unit for which a bargaining agent has been certified; also, General
Information on payroll deductions.
Topics: Payroll deductions; Check-off of union dues - Public Service Alliance of Canada.
Program Record Number: TBS LRCO 485
Pay Equity
Description:
Information pertaining to pay equity in the federal Public Service.
Topics: Pay equity - newspaper and journal articles, reference documents, communications, tribunal,
complaints, joint union/management initiatives - investigation, committees, questionnaires - by case number, management
position; Tribunal (PSAC versus TBS).
Program Record Number: TBS LRCO 525
Public Service Labour Relations Act
Description:
Information on the Labour Relations Act, amendments, and related General Information.
Topics: Public Labour Relations Act; Review - Finkelman Study.
Program Record Number: TBS LRCO 490
Safety, Health and Employee Services
Description:
Information on government policies for the cost-effective provision of services in
support of programs of departments and agencies, including 1) Conferences - control of conference sponsorship and
attendance; 2) Foreign Service Directives - special working conditions provided for personnel serving outside Canada; 3)
Isolated Posts - allowances and other benefits to facilitate the recruitment, retention and deployment of qualified
personnel at isolated locations in Canada, on consultations within the National Joint Council, on grievances and
interpretations; 4) Government Housing - rental of Crown housing to employees, on the determination of taxable benefits,
if any, on special applications, on consultations with the National Joint Council, on grievances and interpretations; 5)
Relocation - employees and employer practices; 6) Travel -information on Public Service employees and other persons
travelling on government business; also transportation and accommodation standards, allowances, rates and conditions of
payment and reimbursement.
Topics: Safety, health and employee services; Clothing; Services; Charitable campaigns; Hospitality;
Membership fees; Staff relations - collective agreements and interpretations; taxis. 1) Conferences and conference
centres; 2) Foreign Service - Committees - Interdepartmental Committee on External Relations (ICER), Commonwealth
Secretariat; Directives - committees, heads of posts directives, individual - deletions, official hospitality directive,
posts - indices, revisions; Locally-engaged staff; Military (excluding Indo China Regulations); Non-rotational
assignments; Outside practices; 3) Isolated posts - Allowances, Committees, Isolated post locations; 4) Government
Housing - Charges, National Defence; 5) Relocation - Appointees; Group move; Disposal and acquisition of accommodation;
Family separation and house-hunting trips; Incidental expenses; Integrated relocation program IRP; Shipment of effects;
Special applications - National Defence, Royal Canadian Mounted Police; Special situations; 6) Travel - Accommodation;
Commercial transportation - commercial air - first class; Employee-driven vehicles –privately-owned vehicles;
Exceptions to the policy; Meals and incidentals; National Joint Council Committee; Special travel situations; Travel
agencies; Special travel authorities; Parking charges - Departments, agencies and Crown corporations submissions;
Grievances; Survey of core area parking; Work force adjustment-alternative service delivery, national joint council.
Program Record Number: TBS MPLR 085
Separate Employers
Description:
Information on separate employers as listed and modified from time to time under Part II
of Schedule 1 to the Public Service Staff Relations Act.
Topics: Separate employers; Agencies - Office of the Superintendent of Financial Institutions, Office of
the Auditor General, Non-Public Funds, Communications Security Establishment, National Capital Commission; National Film
Board, National Research Council, Public Service Staff Relations Board, Social Sciences and Humanities Research Council,
Canadian Food Inspection Agency, Canada Customs Revenue Agency, Other government agencies, Crown Corporations, Canadian
Institutes of Health Research, Canadian Nuclear Safety Commission, Canadian Security Intelligence Service (CSIS),
National Energy Board (NEB), Natural Sciences and Engineering Research Council (NSE), Parks Canada Agency, Statistical
Survey Operations (SSO).
Program Record Number: TBS MPLR 500
Transition and Work Life Policies
Description:
General Information on labour relations (job security), employment transition measures,
employment policies, benchmarking and departure incentives.
Topics: General information on Transition and work life policies; Departments and agencies; Day Care;
Human resources management regime benchmarking; Deployment - appointment to level; Geographic mobility; Employment and
staffing-moratorium/staffing freeze; Human resources reform (HR modernization); Increased ministerial authority and
accountability (IMAA); Interchange Canada; Leave with income averaging; National Joint Adjustment Steering Committee -
departments and agencies and provinces and territories; Oath of allegiance; Pre-retirement transition leave; Self-funded
leave; Special Assignment Pay Plan (SAPP); Temporary employment - long term specific period employment, term study;
Transfers of government employees from one department to another; Work-life balance.
Program Record Number: TBS MPLR 505
Pensions and Benefits Sector
Pensions and benefits
Description:
Information on pension schemes that the Government of Canada provides, administers and
contributes to on behalf of persons in the federal Public Service, Members of Parliament, and employees engaged locally
at Canadian foreign posts; General Information on pension matters and social security benefits.
Topics: Pensions; Agencies and corporations; Canada Pension Plan-Committees; Canadian Armed Forces
Superannuation Act; Canadian government annuities; Conferences and Seminars; Diplomatic Service Superannuation Act;
Foreign countries; Governor General's Retiring Annuities Act; Judges Act; Lieutenant Governors Superannuation Act;
Litigation; Locally engaged employees-contributory pension regulations, (non-contributory) pensions regulations, social
security, separate pension plans; Members of Parliament Retiring Allowances Act; Pension Benefits Standards Act;
Provincial; public Sector Pension Investment Board Act; Public service pension reform-1998; Public Service
Superannuation Act-Agencies and corporations, Communications, Contributory Status, Elective service, Financial,
Newfoundland employees, Pilotage authorities, Privatization, Public Service Pension Adjustment Act 1959, Reciprocal
Transfer Agreements (cities, Crown corporations, hospitals, Indian pension Plan Funding (IPPF) Program, provinces,
universities), Retirement benefits (early retirement, Early Retirement Incentive (ERI) Program, Correctional Service
Canada early retirement arrangements), Supplementary Death Benefit, Survivors' benefits; Withdrawal of entities; Royal
Canadian Mounted Police Superannuation Act-Pension Continuation Act: Special Retirement Arrangements Act; Statute Law
(Superannuation) Amendment Act; Supplementary Retirement Benefits Act; Social Security (Canada Assistance Plan, family
allowances, foreign countries, income security-veterans, old age security).
Program Record Number: TBS PBS 380
Pension Benefits Division Act
Description:
Information on the policy topics related to the Act.
Topics: Pension Benefits Division Act; Policy development; Regulations; Actuarial specifications;
Consultation; Retirement savings vehicles; Information to spouses; Valuation and adjustment issues.
Program Record Number: TBS PBS 386
Insurance Benefits Programs
Description:
Information on benefit programs for employees and pensioners of the federal government.
Topics: Insurance benefits program: Acts and regulations; Blue Cross; Canadian Armed Forces; Dental
care-administrative arrangements, Canadian Forces/Royal Canadian Mounted Police dependants (CF/RCMP) 55777/55888/55999,
collective bargaining-Public Service Alliance of Canada (PSAAC) 55666, employee paid dental plan, National Joint Council
(NJC) 55555; Disability insurance-enrolment, participation, eligibility and membership, financial, long-term disability,
publications, Royal Canadian Mounted Police; Employee Benefit Survey; High risk travel compensation program; Public
Service health Care Plan (PSHCP)-Benefits-hospital expenses (including outside Canada), major medical expenses,
Committees, Coverage, Financial, Quebec-bill 33 universal drug plan/Régime d'assurance-maladie du Québec (RAMQ); Nova
Scotia/Pharma care program; Hospital insurance (outside Canada) plan-payments, liability and compensation claims;
Locally-engaged employees health insurance-United States of America (Sun life plan); Locally-engaged employees life
insurance-United States of America; National Joint Council Standing Committee on Health Insurance Programs; Outside
practices; Program forecasts and estimates; Provincial and Territorial health insurance plans-provincial health
insurance cost-sharing; Provincial, territorial and federal taxes on group benefit plans; Public Service Management
Insurance Plan (PSMIP)-benefits-long-term disability, board of trustees, eligibility, financial: Sick leave program;
Slain on duty; Unemployment Insurance; Workers' Compensation-Government Employee Compensation Act.
Program Record Number: TBS PBS 375
Insurance Benefits Programs on Pensioners Dental Services Plan
Description:
Information on the dental services plan effective January 1, 2001 for pensioners of the
federal government.
Topics: Pensioner's dental services plan; Consultations; Administrative services only (ASO)-contract
administration; Committees; Communications about Plan; Participating groups; Administration of the plan, board and
rules; Tendering process I-request for proposals (RFP) A956357; Tendering process II-request for proposal (RFP)
A0556001.
Program Record Number: TBS PBS 520
Program Branch
Description:
(Old Files from the obsolete Program Branch) General Information on the analysis and
recommendations provided to the Treasury Board to assist it in decisions on departmental business plans, the main and
supplementary estimates.
Topics: Agencies and departments; briefs from outside organizations; business plans, annual reference
level update (ARLU) and main estimates; policy and expenditure management system pertaining to economic sector, foreign
and defence policy sector, government operations sector, social and cultural sector; supplementary estimates;
parliamentary matters; persons-years; capital plans and project analysis.
Program Record Number: TBS GOS 275
Secretary and Associate Secretary's Office
Description:
General Information about strategic direction to the Secretariat.
Topics: Secretary and Associate Secretary's office-general; Committees; Conferences, meetings, seminars
and symposia; Organization; Chief Information Office; Comptrollership; Corporate Service; Economic Sector; Expenditure
and Management Strategies Sector; Government Operation Sector; Government Travel Modernisation Office; Human Resources
Management Office; Legal Services; Office of Public Service Values and Ethics; Official Languages; Policy and Reporting
Review Project; Social and Cultural Sector; Strategic Communication and Ministerial Affairs; Expenditure and management
review (EMR)-general; (EMR) Biotechnology -general, biotech analysis, department and corporate documents, biotech draft
departmental analysis and working sheet-(EMR) Canadian Heritage cultural capital asset management –general data
gathering & working document, final report, submission, précis, and associated documents, meetings and interviewed
summaries, presentations and supporting documentation, questionnaire responses & analysis, resources and references;
EMR Fisheries and Oceans Canada-general, planning documents, departmental & corporate information, terms of
reference, background decks & information management accountability framework, final decks, TB submission &
précis; EMR Justice-general, cost recovery for legal services, federal prosecution service, grants and contributions,
legal risk management, management frameworks, mandate, planning and report, policy and legislation; EMR Public security
and anti-terrorism, EMR Public Works and Government Services-general, common service operations and corporate support,
compensation, programs and services, organizational structure, management capacity, mandate, real property, receiver
general, supply operation, telecommunication and informatics; EMR Statistics Canada-general, terms of reference, final
report, executive summary, Treasury Board submission, statistics Canada's program spending, management capacity, service
delivery: interrelationships with key clients, census of population, relevance to Canadians, supporting documentation;
Expenditure review committee (ERC)-general; ERC Coordination; ERC Departments and agencies reviews-general, capital
asset management, public service compensation and comparability, procurement and contracting, corporate and
administrative services, professional services, information technology use and management, service delivery
infrastructure, federal institutional governance, legal services; ERC Governance; ERC Horizontal policy and programs;
ERC Professional and special services-general, data, analysis options and recommendations-value, analysis options and
recommendations-growth.
Program Record Number: TBS SEC 002
Social and Cultural Sector
Alternative Service Delivery
Description:
Alternative Service Delivery (ASD) refers to the organizational dimension of government
service delivery, i.e. the creation of appropriate organizational forms that improve service delivery to citizens and
increase performance. It has two dimensions: one relating to the establishment of new organizational 'spaces', either
within or outside the traditional departmental structure, or even outside the public sector, in order to improve service
delivery and organizational performances. The second refers to the bringing together of organizations either across
departments or between jurisdictions in partnerships, international public management innovations; International
Programs, Bilateral Agreements, Visits; Corporate; Directed Research; International Institutions; International
Perspectives/Picks; Liaison-Other Government Departments: Employee database.
Program Record Number: TBS SCS 590
Social and Cultural
Description:
Analysis and recommendations provided to the Treasury Board and Treasury Board President
regarding expenditure management and reallocation proposals, new policy proposals, new program proposals or program
changes, departmental management assessments, the oversight of Crown corporation activities, and the Main and
Supplementary Estimates. The Social and Cultural Sector deals with departments, agencies and Crown corporations involved
in Aboriginal issues, health, culture, parks, heritage, human resources and skills development; social development,
veterans and housing.
Topics: Briefing books; CCMD meetings; Citizen engagement; Ekos research; Public dialogue project; Quality
of life issues; question period (AP) cards; Results measurement and reporting issues; Retreats; Speeches; Annual
reference level updates (ARLU) and main estimates; Administration and financial management issues; Business plans;
Departmental audits; Departmental Capital and operating budgets; Classification of accounts/allotments; Communications;
Corporate plans of crown corporations; Departmental business plans; departmental performance report (DPR); Committees;
Conferences, meetings and seminars; Corporate management group; Evaluation; Grants and contributions; Human resources;
Increased ministerial authority and accountability (IMAA); Long term capital plans (LTPC); Multi-year operational plans
(MYOP)-spring; New expenditure management system (NEWS); Planning, reporting and accountability structure (PRAS);
Management Accountability Framework; Management Resources and Results Structure (MRRS)/Program Activity Architecture
(PAA); Projects; Programs, plans and expenditure proposals from departments and agencies; Program Integrity; Report on
Plans and Priorities (RPP); Supplementary Estimates.
Program Record Number: TBS SCS 001
Strategic Communications and Ministerial Affairs
Description:
Responsible for Strategic Communications and Ministerial Affairs- including management of
the annual TBS planning and priority setting cycle. Responsible for committee secretariats.
Topics: Strategic Policy and Communication-organization, communications, committees, conferences and
seminars, information services.
Program Record Number: TBS SCMA 077
Access to Information and Privacy (ATIP) Unit
Description:
Information on the administration of the Access to Information and Privacy legislation
within the Treasury Board Secretariat.
Topics: Access to information requests, consultations, informal requests, departmental complaints,
internal consultation, privacy requests, consultations, informal, corrections.
Program Record Number: TBS SCMA 005
Corporate Communications
Description:
Responsible for corporate communication advice and services. Departmental lead for
Government On-Line, Manages TBS Web Site information and portals. Manages public enquiries, including the departmental
telephone line, TTY service, and electronic correspondence sent to the corporate Web Site. Provides strategic internal
communications support. TBS Publishing authority and Crown copyright coordinator. Manages TBS advertising activities and
the departmental fairs and exhibits program.
Topics: Corporate communications; Internal communications; Strategic Communications and Ministerial
Affairs - Books and publications, Artwork and negatives, Treasury Board Policies; Internet-general; Web; Government
On-Line; Common Look and Feel; Publishing, Publications; Advertising Crown Copyright; Pubic Enquiries.
Program Record Number: TBS SCMA 006
Communications Policy and Federal Identity Program (FIP)
Description:
Treasury Board policy centre overseeing government-wide implementation of the Federal
Identity Program (FIP) and the Communications Policy of the Government of Canada. Advises and supports the President and
Secretary of the Treasury Board in their responsibilities for each policy. Provides interpretation and advice to assist
departments and agencies in meeting policy requirements. Monitors policy compliance, conducts policy reviews, sets
performance indicators for the communications function, and reports on findings. Provides guidance on best practices in
government communications and corporate (or visual) identity management. Oversees policy development and recommends
policy revisions or enhancements as required for the President, Secretary and Board's consideration.
Topics: Corporate Identity and Communications Policy-general, publishing general, publishing copyright,
Federal Identity Program (FIP).
Program Record Number: TBS SCMA 040
Federal Regional Councils Secretariat
Description:
Ensures liaison among 13 Regional Councils of Senior Federal Officials, and between them
and central agencies and departments in Ottawa.
Topics: Regional Councils and external relations general; Biography; Briefing notes and presentations;
Briefing notes for TBS representatives: Chairs' meetings; Council annual Report; Council funding; Councils' mandate,
role and governance; Directors' meetings; Emergency management; Federal identity program (FIP) and regional councils;
Secretariat-Guidelines; HR action fund framework-general, strategic plan; Human resources issues-training, gap analysis,
Joint career transition committee; TBS briefing notes for regional councils; Organization; Reference documents; Regional
visits : Regulatory affairs; Strengthening government of Canada presence in the regions; Alberta; Pacific; Manitoba;
North West Territories; Nova Scotia; New Brunswick; Newfoundland; Nunavut; Ontario; Prince Edward Island; Quebec;
Saskatchewan; Yukon;
Program Record Number: TBS SCMA 015
International Relations Office
Description:
Provides a window on the world of public sector reform and innovation by managing
international bilateral agreements, international visits, memberships and networks to support policy priorities;
develops and shares knowledge of international public management innovations and best practices; and ensures consistency
and coherence to TBS international activities.
Topics: Bilateral agreements-general, United Kingdom, France; Directed Research-general, international
public services reform, Canadian public management, international perspectives newsletter and presentations;
International Institutions-general, Organization of economic, co-operation and development, Commonwealth association for
public administration and management membership, International institute of administrative sciences membership;
International public management innovations; International relations; Liaison-Other Government Department-general,
partnership for international cooperation; Visiting delegations and exchanges-general, conferences.
Program Record Number: TBS SCMA 590
Media Relations and Public Environment Analysis
Description:
Information on media clippings and broadcast synopses, on-going updates and maintenance
of TBS Intranet News Centre, transcripts, media analyses and public opinion surveys on a range of issues of direct
interest to the TB Portfolio, advice on media relations issues, develops and implements short-term communications and
media relations products and activities, media request database.
Topics: Media Relations and Public Environment Analysis - general; Chief Information Officer Branch;
Office of the Comptroller General; Corporate Services Branch; Economic Sector; Expenditure policy analysis (EPA);
Expenditure and Management Strategies Sector; Government Operations Sector; Human Resources Management Office;
Infrastructure National Office; International Affairs, Security and Justice Sector; Official Languages Branch; Legal
Services Branch; Service and Innovation Sector; Social and Cultural Sector; Media clippings.
Program Record Number: TBS SCMA 035
Ministerial Correspondence
Description:
Manages the Minister and the Secretary and Associate Secretary's correspondence process,
administration on departmental procedures and corporate correspondence management systems for ministerial
correspondence.
Topics: Correspondence Unit - general, correspondence, lists, president's letters, procedures, Secretary's
letters. President's and Secretary's scanned letters.
Program Record Number: TBS SCMA 025
Office of the Assistant Secretary
Description:
Is responsible for providing general support and advice on overall TBS policy and
strategic planning, and on repositioning the TBS to support the TB in its role as management board, asp part of a plan
or vision of the future of the public service and in a manner that is consistent with Results for Canadians.
Topics: Office of the Assistant Secretary-General; committees-EXCO, internal audit and evaluation,
management and infrastructure committee, policy and oversight teams; planning and organization; special projects;
corporate roles and responsibilities; governance; organization.
Program Record Number: TBS SCMA 600
Parliamentary Affairs
Description:
Information on Parliamentary affairs, support to the President in preparing for QP,
co-ordination of briefing material by the TB Portfolio for the President and liaison with parliamentary committees.
Topics: Parliamentary Affairs - general, administration, briefing notes, house cards.
Program Record Number: TBS SCMA 020
Strategic Communications
Description:
Develops, implements and supports external communications and public relations
activities. It provides strategic communications advice to the President, the Secretary and other Senior Managers as
well as to departmental officials. The key functions carried out by the unit include strategic communications advice and
planning, public environment research, advice on publication production, development of communications products for
internal and external distribution, speechwriting for the Minister and the Secretary, French editing services, consults
with the Privy Council Office and other Federal government departments on government-wide initiatives.
Topics: Strategic communications - general, backgrounders, biographies, business planning, communication
plan, generic messages, news releases, media analysis, media clippings, media lines, parliamentary committees,
presentations, president messages, procedures, questions and answers, speaking notes and speeches.
Program Record Number: TBS SCMA 030
Submission and Cabinet Document Centre
Description:
Submissions to the Treasury Board of Canada, Treasury Board submissions and related
documents are confidences of the Queen's Privy Council and excluded from purview of the Access to Information and
Privacy Acts.
Topics: Submission and Cabinet Document Centre.
Program Record Number: TBS SCMA 015
Please see the INTRODUCTION to this publication for the definition of Standard Program Records and a description of their contents.
Accounts and Accounting |
Acts and Legislation |
Administration |
Administration and Management Services |
Audits |
Budgets |
Buildings |
Buildings and Properties |
Classification of Positions |
Co-operation and Liaison |
Employment and Staffing |
Equipment and Supplies |
Finance |
Furniture and Furnishings |
Hospitality |
Human Resources |
Lands |
Occupational Health, Safety and Welfare |
Office Appliances |
Official Languages |
Pensions and Insurance |
Personnel |
Proactive disclosure |
Procurement |
Relocation |
Salaries and Wages |
Staff Relations |
Training and Development |
Travel |
Utilities |
Vehicles |
Access to Information Act Requests
Description:
This bank contains the requests under the Access to Information Act submitted by
individuals to access records under the control of the Treasury Board of Canada Secretariat; the replies to such
requests; and any other information relevant to the processing of the requests.
Class of Individuals: Individuals requesting access to certain documents or files of the Treasury Board
Secretariat.
Purpose: This bank was compiled to maintain records of requests for access to information and to
facilitate processing of such requests.
Consistent Uses: The information is used to process requests and for research and statistical purposes.
Retention and Disposal Standards: Records are retained for a period of two years after the last
administrative action has been taken, after which records are destroyed.
RDA Number: 98/005
Related PR#: TBS SCMA 005
TBS Registration: 001953
Bank Number: TBS PPU 005
Applications for Employment
Description:
This bank serves to maintain an inventory of applications from individuals requesting
employment with the Treasury Board Secretariat. These requests usually consist of a letter containing such information
as name, address, education and experience. These applications are screened if positions become available.
Class of Individuals: Individuals requesting employment with the Treasury Board Secretariat.
Purpose: This bank holds applications of individuals requesting employment with the Treasury Board
Secretariat.
Consistent Uses: The bank is used to review applications of individuals requesting employment with the
Treasury Board Secretariat when positions become available.
Retention and Disposal Standards: Records are retained for two years and then destroyed.
RDA Number: 98/005
Related PR#: TBS ADM 920
TBS Registration: 001956
Bank Number: TBS PPU 020
Educational Leave / Co-op Replacement Program (EDCO)
Description:
This bank contains personal information such as name, address, telephone number, social
insurance number, classification, department, employment and educational history, curriculum vitae, transcripts, letters
of offer of employment, and salary.
Class of Individuals: A first group consists of federal government employees in finance, internal audit,
human resources, and information technology that have been granted departmental full-time educational leave. A second
group is made up of Co-op students from Canadian universities who are assigned to participating departments.
Purpose: The bank maintains an inventory of participants and co-op students for general administration
purposes.
Consistent Uses: The bank is used for statistical purposes and human resources planning.
Retention and Disposal Standards: Records disposition will be established by the next Authority of the
National Archives of Canada.
RDA Number: To be determined
Related PR#: TBS LRCO 380
TBS Registration: 005047
Bank Number: TBS PPU 035
Financial Officer/Internal Auditor Recruitment and Development (FORD/IARD)
Description:
This bank contains personal information such as name, address, telephone number, social
insurance number, language, employment equity, employment history, classification, education, curriculum vitae and
interview assessment.
Class of Individuals: Recent University graduates applying as participants to the FORD/IARD Program
through the Public Service Commission Post-Secondary Recruitment Campaign.
Purpose: The bank maintains an inventory of qualified university graduates to fill entry-level financial
officer and internal auditor positions in departments and agencies across the federal government.
Consistent Uses: The bank is used for the recruitment, appointment, training and general administration of
the FORD/IARD program. It is also used for historical and statistical purposes.
Retention and Disposal Standards: The records on participants are retained for three years and then
destroyed. The disposition of records on recruitment, screening process and rejected applications will be established by
the next Authority of the National Archives of Canada.
RDA Number: To be determined
Related PR#: TBS HRMO 380
TBS Registration: 005048
Bank Number: TBS PPU 030
Internet Mail
Description:
This bank contains the names and/or e-mail addresses of individuals who have submitted
comments or question using the feedback form on Treasury Board Secretariat of Canada's Intranet/Internet sites; the
responses to such comments/questions and any other information relevant to the processing of these comments/questions.
Only point of entry information will be maintained in this Bank. Information may exist in other Banks as the responses
are processed, these responses will be retained according to the appropriate response Banks.
Class of Individuals: General public and federal employees.
Purpose: This information is compiled in order to process the comments/questions received and to track the
responses given. In addition, the information is made available to Treasury Board Secretariat personnel and other
government Departments or Agencies as required in order to provide a response to the inquiry and for the purpose of
improving service to our Web Site clientele.
Consistent Uses: The information will be used by various members of the department who are responsible for
maintaining pages on the Treasury Board Secretariat Web Sites.
Retention and Disposal Standards: 2 years and then deleted.
RDA Number: To be determined
Related PR#: TBS SPC 006
TBS Registration: 005073
Bank Number: TBS PPU 050
Personal Service Contract
Description:
This bank contains contracts placed, types of services rendered length of contracts and
amount of money expended. The bank contains the contracts and supporting documents.
Class of Individuals: Individuals hired under personal service contracts by the Treasury Board
Secretariat.
Purpose: The purpose of this bank is to provide data on the number of contracts and amount of money
expended.
Consistent Uses: This bank is used for internal reference. It may also be used for statistical research
purposes and for planning, implementing and evaluating government policies.
Retention and Disposal Standards: Administrative records are retained for a period of six fiscal years
after completion and non-renewal and then destroyed. Records on personal service contracts procurement policy are
retained for a period of 10 years and then transferred to National Archives of Canada; excluding those records relating
to Departments and Agencies, which are retained for 10 years and then destroyed.
RDA Number: 91/009
Related PR#: TBS LRCO 390
TBS Registration: 001955
Bank Number: TBS PPU 015
Privacy Act Requests
Description:
This bank contains requests under the Privacy Act submitted by individuals to access
records under the control of the Treasury Board Secretariat, the replies to such requests and any other information
relevant to the processing of the requests.
Class of Individuals: Individuals requesting access to certain documents or files of the Treasury Board
Secretariat.
Purpose: This bank was compiled to maintain records of requests for access to personal information and to
facilitate the processing of such requests.
Consistent Uses: The information is used to process requests and for research and statistical purposes.
Retention and Disposal Standards: Records are retained for a period of two years after last administrative
action has been taken, after which records are destroyed.
RDA Number: 98/005
Related PR#: TBS SCMA 005
TBS Registration: 001954
Bank Number: TBS PPU 010
Special Pension Plans
Description:
This bank contains minimal information relating to appointment to positions, salary,
length of service under the plan, and vital statistics on plan member and their survivors.
Class of Individuals: Individuals who are subject to Governor General's Act, Lieutenant Governors
Superannuation Act, the pension plans set up by the International Fisheries Commission Society, employees engaged by the
Government outside Canada, certain senior public servants and certain Members of Parliament.
Purpose: To calculate and authorize payment of pension benefits for both plan members and their survivors.
The information is collected in fulfilment of Treasury Board's obligation to administer the pension statutes named in
part 4.
Consistent Uses: The information contained in the bank may be used by the Pension Division for statistical
reports and information sheets for related systems, and for developing and evaluating government pension policies. This
bank may be used as a source of information or for linking with the following systems: Incumbent System, the EDP
Statistical System bank (PSC/P-CE-761) held by the Public Service Commission, the Superannuation Annuitant System
Database (DSS/P-CE-701), and the Superannuation Hard Cover Files (DSS/P-CE-702) held by Public Works and Government
Services Canada, the Pension File (DND/P-PE-859) held by National Defence, the RCMP Member Service Records
(CMP/P-PE-802) held by the Royal Canadian Mounted Police. All linkages for the purpose of developing, administering
human resources and pension plans are in compliance with the provisions of the Privacy Act.
Retention and Disposal Standards: Non-historical records are retained for 75 years and then destroyed.
Records deemed historical are transferred to the National Archives of Canada after 25 years.
RDA Number: 93/031
Related PR#: TBS LRCO 380
TBS Registration: 002572
Bank Number: TBS PPU 025
Please see the INTRODUCTION to this publication for the definition of Standard Personal Information Banks and a description of their contents.
Executive Correspondence Management Systems |
Hospitality |
Relocation |
Travel |
Ministerial Correspondence and Enquiries
This class of information contains correspondence received by the Secretariat from external organizations or individuals in the form of requests for information, complaints, opinions and other similar submissions.
This information exists in a fragmented form throughout the subject files controlled by the Secretariat and is normally retrievable only if specifics are provided concerning the subject and the date of the correspondence. The retention period for this class of personal information is controlled by the retention period of the files in which they are stored.
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Additional Information |
Inquiries for General Information about the Treasury Board of Canada Secretariat and its function may be directed to:
Treasury Board of Canada Secretariat
L'Esplanade Laurier, East Tower
140 O'Connor Street
Ottawa, Ontario K1A 0R5
Tel.: (613) 957-2400
Web Site: www.tbs-sct.gc.ca/
For information on HOW TO APPLY under the provisions of the Access to Information Act and the Privacy Act, please see introductory pages at the beginning of this publication.
Note: Strategic Communications and Ministerial Affairs (SCMA) is responsible for processing requests received under the Access to Information Act and Privacy Act only for records held by the Secretariat. These requests should be forwarded to the: Access to Information and Privacy Coordinator
Strategic Communications and Ministerial Affairs
Treasury Board of Canada Secretariat
L'Esplanade Laurier, East Tower
140 O'Connor Street, 8th Floor
Ottawa, Ontario K1A 0R5
Tel.: (613) 946-6260
The departmental library has been designated as a reading room in accordance with the Access to Information Act. The address is:
L' Esplanade Laurier, East Tower
140 O'Connor Street, 11th Floor
Ottawa, Ontario K1A 0R5
Tel.: (613) 995-5877
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