Introduction
Part 1 Conflict of Interest
1.1 Conflict of Interest
1.1.1 Ministers' Exempt staff
1.1.2 Ministerial Appointees
1.1.3 Departmental Employees
Part 2 Security
2.1 Requirements
2.2 Personal security
Part 3 Human Resource Management
3.1 Employment Equity
3.2 Staffing
3.2.1 Exempt staff in a Minister's office and a Minister's of State office
3.2.2 Status of exempt staff after a change in Cabinet
3.2.3 Contracting for professional or temporary help services
3.2.4 Other staffing issues
3.3 Pay
3.3.1 Salary rates
3.3.2 Salary increases
3.3.3 Acting pay
3.3.4 Overtime
3.4 Employee benefits
3.4.1 Compulsory plans
3.4.2 Automatic plans (Government paid) for Chief of Staff, Senior Policy Advisor, Director of Communications, and Director of Parliamentary Affairs to Ministers and Chief of Staff to Ministers of State
3.4.3 Optional plans (member-paid)
3.5 Leave
3.5.1 Vacation leave
3.5.2 Cashing out of vacation leave
3.5.3 Statutory leave
3.5.4 Election leave
3.5.5 Other leave
3.6 Departmental staff assigned to Ministers' and Ministers' of State offices
3.7 Termination
3.7.1 Severance pay and transferring-in previous service
3.7.2 Separation pay
3.7.3 Amount payable
3.7.4 Reimbursement
3.7.5 Exempt staff entitlements when a Minister or a Minister of State ceases to be a Minister or a Minister of State
3.7.6 Ministers' exempt staff priority entitlements
3.7.7 Employment assistance: outplacement services
Part 4 Financial Management
4.1 Source of funds
4.2 Transferring funds
4.3 Accountability
4.4 Accounting for expenditures charged to Ministers' and Ministers' of State Budgets
4.4.1 Ministers' and Ministers' of State Salary and Car Allowance
4.4.2 Exempt staff salary budget
4.4.3 Operating budget
4.4.4 Other costs related to exempt staff personnel
4.4.5 Departmental staff salary budget
4.5 Financial Authorities
4.5.1 Spending Authority
4.6 Internal audit
Part 5 Office Accommodation and Supplies
5.1 Office Accommodation
5.1.1 Introduction
5.1.2 Departmental Headquarters Offices
5.1.3 Ministers' Regional Offices (MROs)
5.2 Office Furniture and Furnishings
5.2.1 Departmental Headquarters Offices
5.2.2 Ministers' Regional Offices
5.3 Office Equipment and Supplies
5.4 Stationery and printed media
5.4.1 Federal Identity Program
5.4.2 Stationery
5.4.3 News Releases and Kit Folders
5.5 Telephones
Part 6 Travel
6.1 Introduction
6.1.1 Travel expenses
6.1.2 Reimbursement for travel expenses
6.1.3 Travel expenses – Ministerial staff
6.2 Executive vehicles for use by a Minister or Minister of State
6.2.1 Official use
6.2.2 Personal use
6.2.3 Selecting an executive vehicle
6.2.4 Maintaining executive vehicles
6.3 Air travel
6.4 Rail travel
6.5 International travel (government business)
6.6 International travel (private)
6.7 Ministers' and Ministers' of State spouses
6.8 Transportation allowance for staff overtime
Part 7 Contracting
7.1 Introduction
7.1.1 Treasury Board Contracting Policy
7.2 Employer‑employee relationships
7.3 Fee guidelines
7.4 Former government officials
7.5 Temporary help services
Part 8 Services and Hospitality
8.1 Parking
8.2 Relocation
8.3 Hospitality and gifts
8.3.1 Hospitality – Ministers and Ministers of State
8.3.2 Hospitality – Ministers' and Ministers' of State staff
8.3.3 Gifts received
8.3.4 Gifts given
8.4 Memberships
8.5 Conferences
8.6 Legal services
8.6.1 Indemnification and legal assistance
Part 9 Official Languages
9.1 Official Languages
9.2 Background
9.3 Service to the Public
9.4 Language of Work
9.5 Equitable participation
9.6 Support mechanisms
Part 10 Information Management
10.1 Information management
10.1.1 New information technologies
10.1.2 Leaving office
10.2 Access to Information and Privacy Acts
10.2.1 Background
10.2.2 Monitoring disclosure
10.2.3 Cabinet confidences
Appendix A – Exempt staff position structure
Appendix B – Current provisions –salaries for exempt staff
Appendix C – Budgets and staff complements for Ministers and Ministers of State
Appendix D – Department of National Defence guidelines for the use of government administrative aircraft
Appendix E – Information On The Ministers' Staff Priority – The Public Service Commission Of Canada
Appendix F – Conflict of interest and post-employment code for Public Office Holders – Designations of Ministerial Staff and Appointees
Appendix G – Letter from Minister of Finance to cabinet ministers, December 1963
Appendix H – Letter From The Secretary Of The Treasury Board With Respect To Access To Information Requests Of Ministerial Expense Claims
