About the Union Catalogue

Table of contents

Introduction

Standards

Reporting to the National Union Catalogue

Mandatory and essential data elements

Reporting procedures

Contact us

Required data elements

Notes on 850 subfield codes

Endnotes

Guidelines for reporting Machine-Readable Accessions (MARA) to the National Union Catalogue

Table of contents

1.	Introduction
1.1	AMICUS
1.2	The National Union Catalogue
1.3	Purpose of the Guidelines

2.	Standards
2.1	Cataloguing standards
2.2	Communications format
2.2.1	Mandatory/essential elements
2.2.2	Character set
2.2.3	Organization of the record
2.2.4.	Further information on MARC
2.3	Media specifications
2.3.1	File transfer
2.3.2	Other media

3.	Reporting to the National Union Catalogue
3.1	Preparing the records for reporting
3.2	Sending a test file
3.3	Conversion by Library and Archives Canada

4.	Mandatory and essential data elements
4.1	Leader (000)
4.2	Control fields (001-00X)
4.2.1	Bibliographic record control number (001)
4.2.2	Fixed-length data elements (008)
4.3	Cataloguing source (040)
4.4	Main entry fields (1XX)
4.5	Title statement (245)
4.6	Publication, distribution, etc. [Imprint] (260)
4.7	Physical description (300)
4.8	Dates of publication and volume designation (362)
4.9	Locations and holdings statements (850)
4.9.1	Adding the 850 to MARA records
4.9.2	Inter-Library Loan
4.9.3	Multiple copies
4.9.4	Further information on tag 850

5.	Reporting procedures
5.1	Record selection
5.1.1	New records
5.1.2	Changed records
5.1.3	Delete records and withdrawals
5.2	Procedures for ongoing reporting
5.2.1	Schedule
5.2.2	Changes to library automation system

6.	Contact us

A.	Required data elements
A.1	Leader and directory (000 and directory)
A.2	Control fields (001-00X)
A.3	Number and code fields (01X-04X)
A.4	Main entry fields (1XX)
A.5	Title and title-related fields (20X-24X)
A.6	Edition, imprint, etc. fields (250-270)
A.7	Physical description, etc. fields (3XX)
A.8	Note fields (50X-58X)
A.9	Added entry fields (70X-75X)
A.10	Linking entry fields (76X-78X)
A.11	Locations and holdings statements (850 - Monographs)
A.12	Locations and holdings statements (850 - Continuing resources)

B.	Notes on 850 subfield codes
B.1	Explanations of subfield codes
B.2	Examples of subfield coding
B.3	Abbreviations and punctuation
B.3.1	Recommended abbreviations for retention statements
B.3.2	Punctuation symbols

C.	Endnotes


Created: 2001-08-20 Updated: 2005-02-24	Top of Page	Important Notices