IMRC - Policies, Standards and Guidelines by Organization
Return to the main Policies,
Standards and Guidelines page
Information by Organisation
Information organised alphabetically by organisation name, then by document title.
Government of Canada
Government of Canada
Communications Policy
Effective Date: April 1, 2002
The purpose of this policy is to ensure that communications across the
Government of Canada are well co-ordinated, effectively managed and responsive
to the diverse information needs of the public. This policy applies to all
institutions of the Government of Canada identified in Schedules I, I.1 and II
of the Financial Administration Act (FAA).
See also Document Type(s): Policies
See also Topic(s): Communications
Government of
Canada Internet Guide
Fourth Edition. April 2002
The guide is divided into four main parts: Part I - Getting Started
provides a starting point and foundation for developing a Web initiative. Part
II - Implementation describes ways to make effective use of on-line tools
and technology for your Web initiative. Part III - Evaluation includes
methods used to examine the success of the planning and implementation process
of your Web initiative. Part IV - Maintenance describes maintenance
processes that will help your Web initiative succeed.
See also Document Type(s): Guidelines
See also Topic(s): Internet
Government
of Canada Security
Policy
Effective Date: February 1, 2002
The Government Security Policy prescribes the application of safeguards to
reduce the risk of injury. It is designed to protect employees, preserve the
confidentiality, integrity, availability and value of assets, and assure the
continued delivery of services. Since the Government of Canada relies
extensively on information technology (IT) to provide its services, this
policy emphasises the need for departments to monitor their electronic
operations.
See also Document Type(s): Policies
See also Topic(s): Information Technology; Security
Library and Archives Canada
Guidelines for the Transfer of Textual Archival Records to the National Archives of Canada
The purpose of these guidelines is to provide government institutions with
guidance on how to prepare records for transfer to the custody of the
Government Archives and Records Disposition Division (GARDD), National
Archives of Canada.
See also Document Type(s): Guidelines
See also Topic(s): Records Management
Manager's Guide to Multiple Format Production
The Manager's Guide to Multiple Format Production provides updated guidelines on how to develop and deliver accessible
published government materials.
The guidelines have been developed under the Communications Policy of the Government of Canada that states government
information must be broadly accessible throughout society.
See also Document Type(s): Guidelines
See also Topic(s): Accessibility
Multi-Institutional
Disposition Authorities (MIDA)
The Multi-Institutional Disposition Authorities (MIDA) in this collection are
issued by the National Archivist to provide direction to government
institutions subject to the National Archives of Canada Act regarding
the disposal of records managed by all or a multiple number of government
institutions.
See also Document Type(s): Policies
See also Topic(s): Records Management
Retention Guidelines for Common Administrative Records of the Government of Canada
Effective Date: June 2000
These interim guidelines are issued to address the retention of common
administrative records of the Government of Canada until such time as new
guidelines are developed in accordance with the functional arrangement of the
National Archives of Canada Multi-Institutional Disposition Authorities
(MIDAs). They replace the General Records Disposal Schedules of the
Government of Canada (GRDS), Fourth Edition 1986, PAC 86/001 in their
entirety for all matters dealing with the retention of common administrative
records of the Government of Canada.
See also Document Type(s): Guidelines
See also Topic(s): Records Management
National Library of Canada
Legal Deposit:
preserving Canada's published heritage
Legal Deposit is the means by which a comprehensive national collection is
gathered together as a record of the nation's published heritage and
development. Canadian publishers are required to send two copies of all the
books, pamphlets, serial publications, microforms, spoken word sound
recordings, video recordings, electronic publications issued in physical
formats, such as CD-ROM, CD-I, computer diskette, etc, and one copy of musical
sound recordings and multi-media kits they publish, to the National Library of
Canada.
See also Document Type(s): Guidelines
See also Topic(s): Library Services;
Publishing
Networked Electronic
Publications Policy and Guidelines
Effective Date: October 1998
The present shift toward electronic publishing in a networked environment
raises a set of issues that expands and changes the way the National Library
of Canada is fulfilling its heritage mandate.
See also Document Type(s): Guidelines;
Policies
See also Topic(s): Publishing
Office of Critical Infrastructure
Protection and Emergency Preparedness (OCIPEP)
Securing
Publicly Available Information
Effective Date: May 31, 2002
Office of Critical Infrastructure Protection and Emergency Preparedness
The purpose of this document is to assist security professionals in
identifying risk management strategies for sensitive information that, if in
the public domain, could place critical infrastructure (CI) at greater risk.
Owners and operators of CI are encouraged to consider these criteria when
deciding whether information should be made available to the public via the
Internet or through other means.
See also Document Type(s): Guidelines
See also Topic(s): Risk Management;
Security
Treasury Board Secretariat
Access to
Information
Effective Date: July 19, 1994.
The purpose of this policy is to ensure the effective and consistent
administration of the Access to Information Act and Regulations on a
government-wide basis.
See also Document Type(s): Policies
See also Topic(s): Access to Information
Alternative
Service Delivery Policy Guide
The Policy Guide is a companion document to the Treasury Board Policy
on Alternative Service Delivery (ASD). It provides background policy
information and guidelines that are helpful in understanding the Public
Interest Test questions and other issues that should be considered when
undertaking alternative service delivery initiatives.
See also Document Type(s): Guidelines
See also Topic(s): Service Delivery
Common Look and Feel for the Internet
Effective Date: May 4, 2000
The purpose of the Common Look and Feel (CLF) initiative is to ensure equitable
access to all content on Government of Canada web sites. This web site
will assist federal departments and agencies with the implementation of the
Treasury Board Common Look and Feel (CLF) Standards on their web sites. It is
designed to provide a common understanding of the CLF standards and guidelines
together with the tools and techniques necessary for government-wide
implementation. The implementation of the CLF standards by departments and
agencies is mandatory while the guidelines can be implemented at the
discretion of the institution.
See also Document Type(s): Standards
See also Topic(s): Common Look and Feel;
Internet
Common Look and Feel
Metadata Standard Definitions and HTML Examples
Provides examples of how meta tagging will appear in the HTML coding of
Government of Canada web pages, as well as definitions and usage guidelines
for each of the required elements.
See also Document Type(s): Guidelines
See also Topic(s): Common Look and Feel;
Internet; Metadata
Common Services Policy
The Common Services Policy sets a strategic direction and provides authority
to reform administrative management and the role of common service
organizations to create a more streamlined, efficient and responsive public
service.
See also Document Type(s): Policies
See also Topic(s): Service Delivery
Evaluation Policy
Last Revision: April 1, 2001.
This policy supports the generation of accurate, objective and evidenced-based
information to help managers make sound, more effective decisions on their
policies, programs and initiatives and through this provide results for
Canadians.
See also Document Type(s): Policies
See also Topic(s): Audits and Evaluation
Federal Identity Program
Last Revision: October 1, 1990
The objectives of the Federal Identity Program are to enable the public to
clearly recognize federal activities by means of consistent identification; to
improve service to the public by facilitating access to federal programs and
services; to project equality of status of the two official languages
consistent with the Canadian Charter of Rights and Freedoms and the Official
Languages Act; to ensure effective management of the federal identity
consistent with government-wide priorities, and to achieve savings through
standardization; to promote good management practices in the field of
corporate identity and information design.
See also Document Type(s): Policies
See also Topic(s): Official Languages
Guide to Preparing
Treasury Board Submissions
The purpose of this guide is to provide analysts and officers in departments
with information and practical advice on preparing and processing a Treasury
Board (TB) Submission.
See also Document Type(s): Guidelines
See also Topic(s): Submissions
Guidelines for
Cookies on Government of Canada Web Sites
Last Revision: November 27, 2002
These guidelines provide direction on the use of cookies and other similar
technologies to Web site developers and administrators, program and service
content managers, privacy coordinators and other relevant Government of Canada
officials involved in providing services on-line.
See also Document Type(s): Guidelines
See also Topic(s): Information Technology
How to Provide Alternative Formats
Last Revision: December 1993
This guide is a reference tool that will familiarize the user with the
communication needs of people with visual and hearing disabilities, and
explain how to plan, produce and deliver alternative format products to meet
those needs. The guide concentrates on those formats that complement
conventional print and video products. There is also a brief section, entitled
"associated services", on how to communicate with people who have
sensory disabilities at meetings and conferences.
See also Document Type(s): Guidelines
See also Topic(s): Accessibility
Indexing Federal Government Web
Pages: Guidelines for the Development of an Indexing Policy
Effective Date: September 17, 2002
These guidelines were developed by members of the GOL Metadata Working Group
during the summer of 2002 and were approved at the September 17, 2002 meeting.
This document targets departments developing indexing policies for the
population of the Common Look and Feel mandatory element <dc.subject>.
See also Document Type(s): Guidelines
See also Topic(s): Common Look and Feel;
Metadata
Information Technology
Security Standard
Last Revision: June 1, 1995
Treasury Board Secretariat
This document establishes the operational standard for information technology
security (ITS).
See also Document Type(s): Standards
See also Topic(s): Information Technology;
Security
Management of Information
Technology Policy (MIT)
Effective Date: January 17, 1994.
The objective of this policy is to ensure that information technology is used
as a strategic tool to support government priorities and program delivery, to
increase productivity, and to enhance service to the public.
See also Document Type(s): Policies
See also Topic(s): Information Technology
Official Languages
Policies
These policies set out the basic principles as well as the minimum obligations
that federal institutions must meet regarding official languages.
See also Document Type(s): Policies
See also Topic(s): Official Languages
Operational Standard for
the Security of Information Act
Effective Date: March 17, 2003
On December 24, 2001, amendments to the Official Secrets Act, as
adopted by Parliament became law. The Act was renamed the Security
of Information Act (SOIA). The revised Act, among other things,
modernizes the espionage provisions and introduces new concepts, such as "special
operational information"and"persons permanently
bound to secrecy."
See also Document Type(s): Standards
See also Topic(s): Information Technology;
Security
Personnel Information
Management Policy
Departments and agencies must support the management of their human resources
with practical and effective information. The importance of human resources
justifies an investment to manage and administer this resource effectively.
See also Document Type(s): Policies
See also Topic(s): Human Resources
Policy on Alternative
Service Delivery
Effective Date: April 1, 2002
This policy describes the requirements when
undertaking alternative service delivery initiatives.
See also Document Type(s): Policies
See also Topic(s): Service Delivery
Policy for
Continuous Learning in the Public Service of Canada
Effective Date: May 1, 2002
This policy provides a framework to build a learning culture in the Public
Service. It represents a broad-based consensus across the federal government
of what is currently needed to build a learning organization and contributes
to the agenda of Skills and Learning for Canadians.
See also Document Type(s): Policies
See also Topic(s): Training
Policy on Electronic
Authorization and Authentication
Effective Date: July 15, 1996
The objective of this policy is to ensure adequate control and protection of
business transactions in electronic form through proper authorization and
authentication.
See also Document Type(s): Policies
See also Topic(s): Information Technology;
Public Key Infrastructure
Policy on Internal
Audit
Last Revision: April 1, 2001.
The objective of this policy is to provide departmental management with
objective assessments about the design and operation of management practices,
control systems, and information, in keeping with modern comptrollership
principles and thereby contributing to the government's continuous management
improvement program and accountability for results.
See also Document Type(s): Policies
See also Topic(s): Audits and Evaluation
Policy on the Management
of Government Information
Effective Date: May 1, 2003
The purpose of this policy is to ensure that information under the control of
the Government of Canada is managed effectively and efficiently throughout its
life cycle. Federal government institutions must manage information in a
privacy protective manner that supports informed policy and decision-making
and the delivery of high quality programs, services, and information through a
variety of channels and in both official languages. It replaces the Treasury
Board Management of Government Information Holdings policy.
See also Document Type(s): Policies
See also Topic(s): Information Management
Policy for Public Key
Infrastructure Management in the Public Service
Effective Date: May 27, 1999.
This policy provides for the effective management of public key infrastructure
in the federal government and was approved by Treasury Board Ministers on
May 27, 1999. This policy applies to all departments and agencies listed
in Schedule I, Parts I and II of the Public Service Staff Relations
Act, the Canadian Forces and the Royal Canadian Mounted Police
("departments").
See also Document Type(s): Policies
See also Topic(s): Information Technology;
Public Key Infrastructure
Policy on the Use of Electronic
Networks
Effective Date: February 28, 1998.
The purpose of this policy is to ensure that anyone authorized to access
electronic networks by a federal government institution uses those electronic
networks appropriately. The policy also gives guidance to institutions on
privacy issues relating to monitoring employee use of electronic networks, and
especially the importance of institutions understanding and respecting the
privacy rights of their employees when contemplating any of the monitoring
practices discussed in this policy.
See also Document Type(s): Policies
See also Topic(s): Information Technology
Privacy and Data
Protection Policy
Effective Date: July 29, 1994.
The objectives of this policy include the following: to ensure the effective
and consistent application of the provisions of the Privacy Act and the
Privacy Regulations by government institutions; to ensure that
data-matching and data linkage of personal information for administrative
purposes meet the requirements of that legislation; and to limit collection
and use of the Social Insurance Number (SIN) for administrative purposes to
those permitted by specific acts, regulations and programs and to establish
conditions for its collection.
See also Document Type(s): Policies
See also Topic(s): Privacy
Privacy Impact Assessment Guidelines
Last Revision: August 31, 2002
The guidelines are intended to provide a comprehensive framework for the completion of a Privacy Impact Assessment (PIA). They convey practical advice on the application of the Government of Canada's Privacy Impact Assessment Policy.
See also Document Type: Guidelines
See also Topic(s): Privacy
Privacy Impact
Assessment Policy
Effective Date: May 2, 2002
The Government of Canada's new Privacy Impact Assessment Policy (PIA)
enhances the government's implementation of the federal Privacy Act by
providing federal departments and agencies with a consistent framework to
identify and resolve privacy issues during the design or re-design of programs
and services.
See also Document Type(s): Policies
See also Topic(s): Privacy
Risk
Management Policy
The objective of this policy is to safeguard the government's property,
interests, and certain interests of employees during the conduct of government
operations.
See also Document Type(s): Policies
See also Topic(s): Risk Management
Security Organization and
Administration
Last Revision: June 1, 1995
This document establishes the operational standard for the organization and
administration of security as required by the Security policy.
See also Document Type(s): Standards
See also Topic(s): Information Technology;
Security
Security Policy Manager's
Handbook
Last Revision: September 1996
This handbook summarizes and explains the main provisions of the government
security policy. It contains only highlights and should not be read as a
substitute for the policy. For further information consult your organization's
security manual or your security officer. The security policy and standards
are available in the Security volume of the Treasury Board Manual. It is to be
noted that the security policy also applies to Minister's Offices, including
exempt staff.
See also Document Type(s): Policies
See also Topic(s): Security
TBITS 39: Treasury Board
Information Management Standard, Part 1: Government On-Line Metadata Standard
Effective Date: November 8, 2001
This standard adopts the Dublin Core as specified at http://www.dublincore.org/
as the core metadata standard for resource sharing and interoperability goals
of Government On-Line. Adopting a metadata standard will ensure that, across
domains and clusters and business functions, the effort that goes into
assigning metadata is coordinated, cost effective and client-service focused.
See also Document Type(s): Standards
See also Topic(s): Common Look and Feel;
Internet;
Metadata
TBITS 39: Treasury Board
Information Management Standard, Part 2: Controlled Vocabulary Standard
Effective Date: November 8, 2001
This standard adopts the principle of controlled vocabulary for the management
of electronic information. The use of controlled vocabulary is necessary to
classify and describe information, and to support navigation, searching,
information sharing and interoperability goals of Government On-Line (GOL).
See also Document Type(s): Standards
See also Topic(s): Common Look and Feel;
Internet; Metadata
|