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| IMRC - MGI Policy Implementation Fund - Evaluation Criteria
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(For Evaluator Use Only)
It is important to note that projects that do not meet the mandatory criteria
will not be rated against the rated criteria.
Updated May 14, 2004
| M1) |
Is the department/agency subject to compliance with MGI policy – all
government departments and agencies listed under Schedules 1, 1.1 and 2 of the
FAA? |
| M2) |
Is there an appropriate departmental sponsorship: (MGI Lead and CIO or senior
executive team approval)? |
| M3) |
Is there a well-structured project plan with clearly defined accountabilities,
and good project management provisions and track record? |
| M4) |
Is the Project completion date prior to March 31, 2006? |
| M5) |
Has an IM Capacity Check or equivalent been completed or submitted? Or, has a
departmental or agency IM plan, approved by CIO or senior executive, been
developed and submitted? |
| M6) |
Is the department/agency's contribution at least 50% of the total project
cost? (Not mandatory for Large projects) |
| M7) |
Is the project aligned with at least one of the following 5 IM themes? |
1. Leadership and accountability for IM
- Enabling decision-making and accountability across government
- Information as a valued and managed asset
- Government wide strategy and architecture for implementing and sustaining good
IM
- Common shared IM services, solutions and infrastructure
- Consistent and systematic approach to managing information in all media
throughout its life-cycle
- Communications and awareness around IM responsibilities and tools
- Understanding of information management
- Horizontal information exchange and sharing
- Building management awareness, understanding and competencies
- Building cultural acceptance
- Enhancing employee awareness of roles and responsibilities
- Development and implementation of tools and guidance
- IM skills and community development
- Management of information over its life-cycle.
- Electronic record as preferred record of government
- Collection of information once for multiple re-use, management of information and relationships across
government(s)
- The preservation of the historical record
- Integrated, service deliver enabling the re-use of information Integration of services across programs, departments or jurisdictions
The project is a major horizontal initiative with transferable results?
| R1) |
Develops approaches with clear transferable results that will be reusable in
other departments and agencies? |
| R2) |
Is the solution/result reusable by other departments without modification? |
| R3) |
Is the solution reusable with modest investment by each department? |
| R4) |
Would the solution require central investment to make it reusable? |
| R5) |
Is the problem common for many departments? |
| R6) |
Partnerships with other departments and/or agencies been established? |
The project tackles a significant IM issue?
| R7) |
Project tackles a substantive issue area, with significant improvement on the
quality of IM within departments and agencies? |
| R8) |
Contributes to accelerating progress toward realization of department, agency,
or government-wide information management plans? |
The sustainability of the results of the project is demonstrated?
| R9) |
Does the project provide savings or efficiencies that will result in
streamlining of processes, efficiency or enterprise wide approach? |
| R10) |
Will
the project provoke further sustained investment in IM within your
departments/agencies and government-wide? |
The project is innovative
| R11) |
Does
the project tackles a new aspect or develops a new solution (does not duplicate
work previously done or currently underway)? |
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