Other Related Documents

Appendix K - Annual reporting requirements for contracting activities TB 813169, June 29, 1990, as amended

Download Appendix K

Published May 31, 1993. The contents of this appendix contains mandatory annual reporting requirements.

1. Reporting requirements for government departments and agencies

1.1 Departments and agencies are to submit an annual report on the total number and dollar amounts of construction and service contracts (as defined in the Government Contracts Regulations), including amendments awarded within a department's own departmental authorities.

1.2 Data on contracting activities is to be broken down by Basic contracting limits and Exceptional contracting limits (as defined in the Treasury Board Contracts Directive) and further organized into competitive, non-competitive and amendments. Information on the following items is to be excluded from the report:

1. real property leases;
2. call-ups against standing offers established by the Department of Supply and Services (SSC);
3. contracts awarded by common service agencies on behalf of clients;
4. emergency contracts (see Note); and
5. contract proposals which received Treasury Board approval (see Note).

2. Reporting requirements for the Departments of Public Works

2.1 In addition to reporting as per government departments and agencies, the Department of Public Works (PWC) is to report on all contracts awarded on behalf of each of its clients or in support of PWC programs. PWC no longer reports on real property leasing activities.

3. Reporting requirements for the Department of Supply and Services

3.1 The Department of Supply and Services (SSC) is required to report annually the total number and dollar amounts of construction, goods and services contracts (as defined in the Government Contracts Regulations), including amendments, awarded within departmental authority on behalf of each government department or in support of SSC programs.

3.2 Data on contracting activities is to be broken down by Basic contracting limits (subdivided into construction, goods and services), Exceptional contracting limits (as defined in the Treasury Board Contracts Directive), and non-discretionary contracts. These categories are to be further organized into competitive, non-competitive, and amendments. Information on the following items is to be excluded from the report:

1. real property leases,
2. call-ups by departments against standing offers established by SSC (except for departmental call-ups for temporary help services, which are to be reported to the Treasury Board Secretariat by DSS),
3. contracts awarded by DPW on behalf of DSS,
4. emergency contracts (see note), and
5. contract proposals which received Treasury Board approval (see Note).

4. Reporting date

All contracting authorities are to report to the Treasury Board Secretariat on contracting activities, within two months subsequent to the end of the fiscal year.

Note:

If convenient, departments may include these contracts or contract proposals in the report, but must then identify subtotals for them. If this cannot be done readily, departments may request this information from the Treasury Board Secretariat.

Relevant forms