| Accounting Policy |
Reporting Requirement Expected
From All F.I.S. Departments |
Departments Converting to
F.I.S. on April 1, 2001 for Fiscal year 2001-02 |
Departments already on F.I.S. at March 31,
2001 |
| Mandatory / Optional or Not to
be Reported |
Action Required |
Location(s) and Content
of Data Now |
Origin of data in Current
System (CAS) |
Other Pertinent Information |
Changes possibly required and
other information for fiscal year 2001-02 |
| Operating Expenses by major category |
Mandatory |
Breakdown of operating expenses by major
category (FRA (FRA) 513XX) and appropriate Authority Code (AC) Expenses
under FIS should be on accrual basis all year |
Included in central accounts for each
appropriation, as well as in departmental DFMS |
Departments through input codes and data Expenditures in central accounts include amounts related to PAYE at year-end only |
|
|
| Transfer Payment Expenses by major type |
Mandatory |
Breakdown of transfer payment expenses by
major category (FRA 511XX) |
Included in central accounts for each
appropriation, as well as in departmental DFMS |
Departments through input codes and data |
|
|
| Other Expenses by type e.g. for Crown
corporations, Consolidated
SPA's, but excluding the provision for Valuation |
Mandatory |
All statutory amounts must be included under
the relevant FRA, as well as the relevant AC (AC) Breakdown of all
other expenses by FRA (51XXX) |
Included in central accounts for statutory
appropriations only, as well as in departmental DFMS |
Departments through input codes and data |
|
|
| Other Expenses by type - for provision for Valuation |
These expenses are not to be recorded by
departments, until further notice, with the exception of allowances for vacation pay and
time off in lieu (compensatory time) |
None at this time. As the information
requirements are still required, they will be collected off-line from departments at
year-end Some amounts relating to the revolving fund component of
departments must be eliminated before data is input to CFMRS |
All these expenses are included in special
central accounts at the centre only |
Data is calculated and input by Treasury Board
Secretariat (TBS) through use of special central accounts at year-end. Expenses are based
on information collected off-line from departments |
|
|
| Non-tax revenue by major type of revenue on
accrual basis |
Mandatory All revenue
is to be recorded on an accrual basis |
Reporting of all non-tax revenues on an
accrual basis by FRA (42XXX) and AC (DXXX or EXXX) Revenue
credited to the vote must be recorded on a cash basis in the ACs (B13X), when the cash is
received except at year-end for OGD-RAYE (FRA 11242)
Year-end closed off on an accrual basis with no special year-end
reporting requirements |
Included in central accounts by major type on a cash basis, as well as in departmental DFMS
Central adjustment is made at year-end to record accrued revenues on
government-wide basis only |
Departments through input codes and data on a
cash basis Central accounts for revenue recorded by departments
are now on a cash basis only even at year-end
Year-end adjustment is based on data obtained from departments through
Public Accounts plates |
|
|
| Opening balances for capital assets, including
accumulated amortization (excluding software and leasehold improvements |
Mandatory |
Departments must prepare opening balance data,
including accumulated amortization, for all capital assets. Amounts will have to be
compiled off-line from expenditure information in central accounts from prior years,
capital asset sub-systems, and Capital vote information in the Estimates |
Not available |
Not available |
|
For departments that went FIS in 1999-2000 or
2000-01, these opening balances can no longer be excluded at the option of departments Opening balances in 2001-02 must be the same as the closing balances in 2000-01,
unless a department is changing its accounting policy on the capitalization of assets in
2001-02. |
| Capital Asset Acquisitions (except for
software, leasehold improvement and intangibles) N.B.
Acquisitions of software and leasehold improvements are covered separately below. |
Mandatory to include all purchased and
developed acquisitions as assets. All departments must record
assets acquired in 2001-02 from the start of the year. |
Breakdown of capital asset acquisitions by
major asset category (FRA 161XX and 163XX) Capital acquisitions
are to be charged (debited) in the ACs to a capital (B14X), operating (B12X) or program
(B11X) vote . If permitted by legislation, certain departments may debit these
transactions to specified purpose accounts (N/PXXX) or revolving funds (A5XX) |
Included in central accounts for each
appropriation as expenditures, as well as in departmental DFMS |
Departments through input codes and data |
For spending of proceeds from disposal of
surplus Crown assets, AC A131 should be used |
There is no longer an option for departments,
to include these transactions as capital expenditures in the FRAs. FRA 51324 should no
longer be used to record capital expenditures for FIS departments For
spending of proceeds from disposal of surplus Crown assets, AC A131 should be used |
| Amortisation of Capital Assets (except for
intangibles) |
Mandatory to include the amortisation for all
capital assets. |
Calculation of amortisation of capital assets
on a monthly basis using FRA 162XX for Acc'd Amort'n and 514XX for expense. Amounts are charged (debited) to AC (AC) F111, and credited to AC- F311 |
Not available |
Not available |
Amortisation of these amounts must be
calculated in accordance with the guidelines in TB Accounting Standard 3.1 |
This can no longer be excluded at the option
of departments in 2001-02. Departments that did not previously fully implement
capitalization of assets will need to include new (or amended) balances for accumulated
amortization |
| Gain/Loss on Disposal of capital Assets |
Mandatory for disposal of any capital assets |
Entries for disposal will need to include
- Reporting of gain or loss in FRA 42411 or 51511 respectively
- Recording of credit to fixed assets and debit to accumulated
amortisation, if applicable
The same AC will be used to record the capital disposal, write-off of
accumulated amortisation, and the gain or loss from the disposal of the asset. AC –
D321 should be used if these pertain to Proceeds from Disposal of Crown assets |
Proceeds received recorded in central accounts
as non-tax revenue, as well as in departmental DFMS |
Departments through input codes and data on a
cash basis when proceeds are received |
|
|
| Software acquisitions |
Starting in 2001-02, it is mandatory to record
acquired and in-house developed software on a prospective basis |
Include acquisitions after March 31, 2001 in
FRA 16123 and AC B14X or B11X, and accumulated amortisation in FRA 16223 and AC F311 |
Not available |
Not available |
See TB Information Bulletin of October 25,
2000 |
See TB Information Bulletin of October 25,
2000 |
| Leasehold Improvements |
Starting in 2001-02, it is mandatory to record
leasehold improvements on a prospective basis |
Include acquisitions after March 31, 2001 in
FRA 16641 and AC B14X or B11X, and accumulated amortisation in FRA 16741 and AC F311 |
Not available |
Not available |
See TB Information Bulletin of October 25,
2000 |
See TB Information Bulletin of October 25,
2000 |
| Intangibles (Patents, copyrights and
trademarks) |
Not to be capitalized in 2001-02 |
No changes required from present accounting |
Not available |
Not available |
See TB Information Bulletin of October 25,
2000 |
See TB Information Bulletin of October 25,
2000 |
| Opening balances for inventories |
Opening balances can be included at April 1,
2001 at option of departments Mandatory to record opening balances
at April 1, 2002 |
Amounts will have to be compiled from
expenditure information in the central accounts and from material management reports |
Not available |
Not available |
Departments will need to advise Receiver
General if they are recording inventories Opening balance will be
required in the first trial balance for April, 2002 |
Opening balance in 2001-02 may not be the same
as the closing balance in 2000-01, as a department may need to change its accounting
policy on inventories in 2001-02 Opening balances are mandatory
for 2002-03 Opening balance will be required in the first trial balance for April, 2002 |
| Inventory acquisitions and usage |
Can be included at option of departments in
2001-02 Mandatory in 2002-03.
See TB Information Bulletin of October 25, 2000 |
If recorded in 2001-02, - Inventory acquisitions are to be recorded as additions to inventory (FRA
151XX);
- In the ACs, inventory acquisitions are to be charged (debited) to an
operating or program appropriation
- Usage or consumption of inventory is to be recorded as a reductions in
inventory with a credit to AC F312, and a debit to AC - F112 |
Acquisitions included in central accounts as
expenditures in a program or operating appropriation as well as in departmental DFMS; No entries are made for inventory usage, except for revolving funds |
Departments record these acquisitions as
expenditures through input codes and data |
Opening balances for inventories need to be
established by departments before inventory accounts can be used in 2002-03 or 2001-02
|
Inventories can no longer be excluded at the
option of departments in 2002-03 If a department changes its
accounting policy in 2001-02, it must advise TBS and the RG |
| Opening balances for prepaid expenses and
deferred charges |
Mandatory |
Departments to set up material amounts in
their DFMS |
Not available |
Not available |
Deferred charges recorded on central basis at
year-end include Milit-air and Confederation Bridge |
Opening balance in 2001-02 may not be the same
as the closing balance in 2000-01, as a department may need to change its accounting
policy on prepaid expenses and /or deferred charges in 2001-02 |
| Prepaid Expenses and Deferred charges |
Mandatory, subject to the cash management
policies of TBS (relating to procurement, grants and contributions, etc.) |
Departments to record material amounts for
prepaid expenses or deferred charges (FRA 141XX or 142XX) In the
ACs, prepaid expenses and deferred charges are to be charged (debited) to an operating
appropriation when set up; when assets are used and charged to expenses, these amounts are
charged to AC F119, and credited to F313 |
Included in central accounts in operating
appropriations as well as in departmental DFMS Some prepaid
expenses or deferred charges are recorded as assets at year-end on a central basis by TBS |
Departments record these amounts as
expenditures through input codes and data Discussions on the
amounts to be recorded at year-end are held with the Office of the Auditor General |
Deferred charges now recorded on central basis
at year-end by TBS include Milit-air and Confederation Bridge |
These assets can no longer be excluded at the
option of departments
|
| Loans, Investments and Advances (including
opening balances) |
Mandatory all loans, investments and advances |
All transactions, including opening balances,
for each loan, investment and advance are to be recorded by departments in their DFMS |
Included in central accounts for each loan,
investment and advance as well as in departmental DFMS |
Departments record these opening balances in
the central accounts through input codes and data |
Receiver General will monitor that the opening
balances recorded by departments are the same as the closing balances at the end of
2000-01. |
Opening balance in 2001-02 must be the same as
the closing balance in 2000-01. |
| Loans, Investments and Advances (including
opening balances) - standing advances |
Mandatory for standing advances |
All opening balances and transactions for
standing advances are to be recorded by departments in FRA 13315 and AC H181 |
Standing advances are included in central
accounts for each department, as well as in departmental DFMS |
Departments record these transactions in the
Central Accounts through input codes and data |
Receiver General will monitor that the opening
balances recorded by departments are the same as the closing balances at the end of
2000-01 |
Opening balance in 2001-02 must be the same as
the closing balance in 2000-01. |
| Loans, Investments and Advances (including
opening balances) - accountable advances |
Mandatory for accountable advances |
Amounts to be set up by departments in their
DFMS Any further increases to these amounts are to be treated as
advances, and not be charged to expenses until the relevant claim is filed or repayment is
made
At year-end, FIS departments must debit any outstanding balances to AC
– H182, and credit them to the old year program or operating appropriation (B11X or
B12X) |
Included in operating appropriations in
central accounts during the year as well as in departmental DFMS These
are transferred to a special central account maintained by the Receiver General at
year-end, and then reversed at the start of the following year |
Departments record these transactions in the
Central Accounts through input codes and data Departments process
special journal vouchers at year-end to transfer these amounts to the Receiver General.
Amounts are also recorded by departments in their DFMS. |
At the start of 2001-02, new FIS departments
will charge (debit) the opening balance for these amounts to an advance (FRA 13314) Departments must contact the Receiver General to determine the proper method to
set up these opening balances. |
Opening balance in 2001-02 must be the same as
closing balance in 2000-01. These amounts must then be debited to the new year program or
operating appropriation (B11X or B12X), and credited to AC – H182 |
| Loans, Investments and Advances (including
opening balances) - unconditional repayable contributions |
Mandatory for unconditional repayable
contributions including allowance for doubtful loans, in accordance with TBAS 3.2 |
All opening balances and transactions for
unconditional repayable contributions incl. any discounts and allowances for doubtful
loans are to be recorded in FRA 1338X (and AC- F322 for Discounts) |
In central accounts, contributions are
recorded as transfer payments, and repayments as non-tax revenue; no amounts are recorded
as assets |
Departments record these transactions in the
Central Accounts through input codes and data |
Authority codes are recorded in same way as
central accounts now, except for any discounts |
No change in accounting in Authority codes,
except for any discounts |
| Loans, Investments and Advances - allowances for valuation |
Not to be recorded by departments until
advised by TBS |
Allowances for valuation are not to be
recorded by departments until advised by TBS. Until then, they are to be maintained
centrally by TBS All departments will continue to submit certain
data on their assets to TBS at each year-end, in accordance with instructions from TBS |
Not available on a departmental basis in
central accounts Year-end adjustments are made on a
government-wide basis in specific central accounts by TBS. |
Year-end adjustments are made by TBS and
Receiver General. Adjustments required are based on analysis done in TBS with input
provided from departments as required |
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|
| Accounts Receivable (incl. Allowance for
doubtful accounts) - opening balance at start of year |
Mandatory to input accounts receivable at
start of year Allowance for doubtful accounts must be recorded
separately |
FIS departments must separately include both
Accounts Receivable (FRA 11221) and (separately) Allowance for doubtful accounts (FRA
11229). The gross amounts should be the same as those that were submitted on the Public
Accounts plate I-5 for Accounts Receivable at March 31, 2001. Amounts should agree to
departmental memorandum records, including RAYE - OGD |
Not available in central accounts on a
departmental basis; departments may record it in departmental DFMS At year-end amounts included in central accounts are revised on government-wide
basis only (on a net basis) |
Not recorded in central system by departments
at this time Recorded in one central account by Receiver General
at year-end only based on amount submitted by departments through Public Accounts plates |
The Receiver General will monitor that the
opening balances recorded by FIS departments are the same as the amounts submitted on the
Public Accounts plates as at March 31, 2001 Accounts should
include amounts for accrued interest |
Opening balance(s) in 2001-02 must be the same
as the closing balance(s) in 2000-01. |
Accounts Receivable (incl. Allowance for
doubtful accounts)
- closing balance (each month and at year-end)
|
Mandatory Allowance
for doubtful accounts must be recorded separately |
FIS departments must provide data for gross
amounts for both Accounts Receivable (in FRA 11221) and Allowance for doubtful accounts
(in FRA 11229) on a monthly basis Departments will need to assess
the collectibility of their accounts receivable at least annually. ACs F122 should be used
to record the expense, and F412 to credit the Allowance |
Not available in central accounts on a
departmental basis; departments may record it in departmental DFMS At year-end, amounts included in central accounts are revised on government-wide
basis only (on a net basis) |
Not recorded by departments at this time Recorded in one central account by Receiver General at year-end only based on
annual input submitted by depts through Public Accounts plates |
The Receiver General will obtain the closing
balances from departments through the trial balances for the March 31, 2002 year-end Additional data that is not included in the trial balances will continue to be
obtained through Public Accounts plates. |
Additional data that is not included in the
trial balances will continue to be obtained through Public Accounts plates. |
Salary Accruals
- opening balances at start of year
|
Mandatory to input salaries accrued at start
of year |
Departments must input salary accrual data (in
FRA 21112) based on pay data received from the pay system These
amounts should be reversed (debited) from salaries accruals, and be credited to the new
year expense (FRA 51311) and the relevant program or operating appropriation (AC –
B11X or B12X) |
Included in central accounts on
government-wide basis only, i.e. not available by department; departments may record it
separately in departmental DFMS |
Amounts input by Receiver General on
government-wide basis only |
Receiver General will monitor that the opening
balances recorded by departments are the same as the closing balances at the end of
2000-01 |
Opening balance in 2001-02 must be the same as
the closing balance in 2000-01. |
Salary Accruals
- closing balance (each month and at year- end)
|
Mandatory to calculate salary accrual, and to
reverse accrual of previous month |
Departments must input salary accrual data (in
FRA 21112) based on pay data received from the pay system Salary
accrual data should be based on the cut-off for each month by the pay system
These amounts should be reversed in the following month, and a new
salary accrual set up at the end of that month
At year-end, salary accrual data should be calculated on the same basis
as at month-end |
Not available in central accounts; amounts
recorded separately in monthly statement on government-wide basis in 2000-01; Departments may record it in departmental DFMS based on data provided by the pay
system
At year-end, included in departmental or program central accounts from
input by the pay system |
Amounts not accrued in central accounts on a
monthly basis Pay system provides accrual data to the DRS on a
memo account basis |
|
. |
Accounts Payable – PAYE
- opening balance at start of year
|
Mandatory to input PAYE amounts at start of
year as accounts payable Depts will need to ensure that GST is
accounted for appropriately when PAYE amounts are settled |
Departments must input their PAYE amounts as
accounts payable (in FRA 21111) Amounts included as accounts
payable must equal the amounts recorded as PAYE at March 31, 2001 |
PAYE balances included in the central accounts
for each appropriation, as well as in departmental DFMS. PAYE
balances are separate from the PODD balances in the central accounts |
Departments input PAYE amounts
at year-end only using special input codes and data |
The Receiver General will monitor that the
opening balances recorded by FIS departments are the same as the balances recorded in PAYE
at the end of 2000-01. |
Opening balance in 2001-02 must be the same as
closing balance in 2000-01 |
Accounts Payable – PODD
- opening balance at start of year
|
PODD amounts at Mar. 31, 2001 will remain in
the Central Accounting System and will be monitored by the Receiver General |
No action is required by departments for PODD
amounts outstanding at March 31, 2001. For departments going FIS,
the PODD balances will be reduced by PWGSC between April and June 2001 as the payments are
made during the first 3 months from the central PODD accounts. |
PODD balances are included in the central
accounts and may be included as accounts payable in departmental DFMS. Details of PODD amounts are recorded separately by departments within the CAS |
Departments input PODD amounts in the Central
Accounting System through input codes and data. |
Any PODD balances left at June 30, 2001 should
be reviewed between the Receiver General and the FIS department |
|
Accounts Payable
- closing balance (each month and at year-end)
|
Mandatory to report closing balances at each
month-end |
Departments must input their accounts payable
(in FRA 21111). GST should be included as part of all accounts payable GST on purchases should be included in the GST Refundable Advance account (FRA
13392, AC- G111 ), when the accounts payable is set up |
PAYE balances are unchanged in the central
accounts, except for payments or adjustments made in the new year Details
of PODD amounts in the central accounts are the Receiver General's responsibility.
They may also be included as accounts payable in departmental DFMS |
Additions to, payments or adjustments of PAYE
balances are based on input codes and data from departments |
|
|
| Deferred revenue |
Mandatory |
Deferred revenues are to be recorded in FRA
21510 |
Amounts are recorded as non-tax revenue in the
central accounts |
Departments through input data and codes |
Deferred portion is calculated annually by
departments and submitted on Public Accounts form "I" |
Deferred portion of revenue is calculated
annually by departments and submitted on Public Accounts form "I" |
| Allowance for (unused) vacation pay |
Mandatory in 2001-02 Departments
should calculate these amounts from their personnel systems |
Amounts are to be included by all departments
in 2001-02 in FRA 21411 Adjustments to the allowance must be
charged (debited) to AC F121, and credited to F411 |
This allowance is recorded in central accounts
as part of the central allowance Allowance not included in
central accounts by department, but may be included as allowance in departmental DFMS. |
Amount recorded as part of central allowance
is adjusted by TBS at year-end. Adjustments required to allowance are based on input
provided annually from departments |
|
Allowance can no longer be excluded at the
option of departments. Opening balance in 2001-02 may not be the
same as closing balance in 2000-01, when a department has to change its accounting policy
on allowance for vacation pay in 2001-02 |
| Allowance for termination benefits (severance
pay) |
Accruals for Allowance for termination
benefits are to be maintained by TBS. This information is not to be recorded by
departments until further notice At year-end, TBS must adjust the
government-wide allowance for these amounts. |
None at this time. These information
requirements for FIS departments are the same as for non-FIS departments Amounts relating to the revolving fund component of departments must be
eliminated before data is input to CFMRS |
Allowance is recorded in central accounts as
part of the central allowance. It is not included in central accounts by department, but
may be included as allowance in departmental DFMS. |
Amount recorded as part of central allowance
is adjusted by TBS at year-end. |
|
Amounts relating to the revolving fund
component of departments must be eliminated before data is input to CFMRS |
| Allowance for time off in lieu (compensatory
time) |
Mandatory in 2001-02. Departments
should calculate these amounts from their personnel systems
|
Amounts must be included by all departments in
2001-02 in FRA 21414 Adjustments to the Allowance must be charged
(debited) to AC F12X, and credited to F41X for the accrual. |
This allowance is recorded in central accounts
as part of the central allowance Allowance not included in
central accounts by department, but may be included as allowance in departmental DFMS. |
|
|
Allowance can no longer be excluded at the
option of departments. Opening balance in 2001-02 may not be the
same as closing balance in 2000-01, if a department has to change its accounting policy on
this allowance in 2001-02 |
| Other accruals for liabilities |
Accruals for all other liabilities are to be
maintained centrally by TBS until further notice. |
None at this time. This information is not to
be recorded by departments until further notice. These information requirements are the
same as now |
All these accruals are recorded in special
central accounts by TBS through the Allowance for Valuation process. |
This data is calculated and input by TBS,
based on information collected off-line from departments |
|
|
| Capital leases and obligations |
Mandatory Leases
meeting definition of a capital lease would be capitalized, and an offsetting liability
would be recorded
Departments should refer to lease agreements to assess whether a lease
is a capital or operating lease. |
Departments must prepare information for
opening and closing balance data for all capital leases and obligations (in FRA 166XX and
242XX). Capital lease obligations are recorded in AC F114 Amortisation
of these amounts must be calculated in accordance with the guidelines in TB Accounting
Standard 3.1 |
Not available |
Not available |
Some information on capital leases is now in
Public Accounts, Vol. 1, Sec. 10, and is input through Public Accounts plate I-2. |
These amounts can no longer be excluded at the
option of departments Some information on capital leases is now in
Public Accounts, Vol. 1, Sec. 10, and is input through Public Accounts plate I-2. |
| Specified Purpose Accounts (SPA) – other - opening balances
N.B. This includes all SPA's that are not consolidated |
Mandatory to input balances for all specified
purpose accounts at start of year |
Breakdown of Specified Purpose Accounts
required by FRA (22XXX or 23XXX). In most cases the FRAs are a
summary of several Specified Purpose Accounts |
Included in central accounts for each
Specified Purpose Account, as well as in the departmental DFMS |
Departments input data for each Specified
Purpose Account through input codes and data |
The Receiver General will monitor that the
opening balances recorded by FIS departments are the same as the balances in these same
accounts at the end of 2000-01 |
Opening balance in 2001-02 must be the same as
the closing balance in 2000-01 |
| Specified Purpose Accounts (SPA) – other - closing balances |
Mandatory to input balances for all Specified
Purpose Accounts |
Breakdown of Specified Purpose Accounts
required by FRA (22XXX or 23XXX). Accounting for Specified Purpose
Accounts should be de-centralised as much as possible to each department or agency. |
Included in central accounts for each
Specified Purpose Account, as well as in the departmental DFMS |
Departments input data for each Specified
Purpose Account through input codes and data |
|
|
| Consolidated Specified Purpose Accounts - opening balances |
Mandatory to input opening balances for
Consolidated Specified Purpose Accounts |
Opening balances for each Consolidated
Specified Purpose Account are to be recorded by departments |
Included as opening balances in specific
central accounts for each Consolidated Specified Purpose Account, as well as in the
departmental DFMS |
Departments input opening balances for each
Consolidated Specified Purpose Account through input codes and data |
The Receiver General will monitor that the
opening balances recorded by FIS departments are the same as the closing balances at the
end of 2000-01 |
Opening balance in 2001-02 must be the same as
the closing balance in 2000-01 |
| Consolidated Specified Purpose Accounts - closing balances |
Mandatory to input all amounts for
Consolidated Specified Purpose Accounts |
Breakdown of revenues, expenses and other
amounts for each Consolidated Specified Purpose Accounts required by FRA (426XX or 516XX). In the ACs, all of these amounts will be charged (debited) to the relevant
Consolidated Specified Purpose Account (LXXXor MXXX) |
Included in specific central accounts for each
Consolidated Specified Purpose Account, as well as in the departmental DFMS Subsequently the Receiver General adjusts the transactions in these accounts into
their revenue, expenditure and other components in the central accounts |
Departments input data for each Consolidated
Specified Purpose Account through input codes and data As a
separate function, the Receiver General adjusts the transactions for all Consolidated
Specified Purpose Accounts into their revenue, expenditure and other components in the
central accounts |
Under FIS, the splitting of all transactions
into revenue, expenditure and other components for all the Consolidated Specified Purpose
Accounts will be done by FIS departments. The Receiver General
will no longer need to split up the components of the Consolidated Specified Purpose
Accounts |
|
| Accounting by Revolving funds and Departmental
Corporations (including agencies) |
Revolving funds and departmental corporations
may continue to follow their own accounting policies which are different from those for
departments and the Government of Canada |
Trial balances submitted to CFMRS for
transactions and opening balances for these entities must be adjusted by the department to
be consistent with the policies to be followed by departments, per this protocol |
Central accounting requirements are included
in central accounts and departmental DFMS. Separate reporting requirements are included in
DFMS only |
Departments through input codes and data |
Differences between 2 sets of accounting
policies include - software
- leaseholds
- severance pay
- inventories
- services provided
without charge |
Differences between the 2 sets of accounting
policies include - software
- leaseholds
- severance pay
- inventories
- services provided
without charge |
| All other departmental data now in the Central
Accounts |
Mandatory |
Provide breakdown of any other data required
by FRA AC R300 is to be used for many assets and liabilities,
where no specific code is required |
Included in central accounts, as well as in
the departmental DFMS |
Departments through input codes and data |
|
|
| Interdepartmental transactions Consolidation-
Elimination of internal revenue and expenses
|
Mandatory to identify the sales of goods and
services to internal parties, and the purchases of goods and services from those parties Although this data may not be required in departmental systems; it is required at
the centre so consolidated statements can be prepared
|
Breakdown of sales of goods and services to
and purchases from internal parties by FRA As part of IS
processing requirements, departments are required to
- report all IS transactions
as I (internal), and
- exclude any intradepartmental transactions
Some transactions settled by IS are external, as they do not involve
sales of goods and services between depts. For now, this will be sorted out between TBS
and the Receiver General |
Identified in object data using standard
objects 15 and 16 |
Departments through input codes and data |
This data is required, so it can be eliminated
from both revenues and expenses for consolidation purposes |
|
| Intradepart-mental transactions |
Mandatory for some transactions that involve
separate authorities |
Data is to be input by departments, as
required Revolving funds each have a separate authority code |
Included in central accounts, as well as in
the departmental DFMS |
Departments through input codes and data |
|
|
