Section III - Supplementary Information
Organizational Information and Accountability
The Public Service Commission (PSC) is an independent agency reporting to Parliament on matters under its jurisdiction.
The Commission consists of a president and two or more part-time commissioners appointed for a maximum period of seven
years. The president and the commissioners are appointed by the Governor in Council. The appointment of the President shall
be made under the Great Seal after approval by the Senate and the House of Commons. The President's position is currently
held by Maria Barrados; the two Commissioner positions are held by Manon Vennat and David Zussman. The President is the
Chief Executive Officer and is accountable to the Commission under the Public Service Employment Act (PSEA). She is
also accountable to the Minister of Canadian Heritage for specific duties and responsibilities under the Financial
Administration Act.
Five branches headed by vice-presidents support the President in her role as Chief Executive Officer and contribute to
the achievement of the PSC's strategic outcome. An organization chart outlining the PSC's internal structure and
accountability is presented below.
![PSC Organization Chart](/web/20061203192103im_/http://www.tbs-sct.gc.ca/rpp/0607/PSC-CFP/images/orgchart_e.gif)
(Click on the image to enlarge.)
The Senior Vice-President, Policy carries out key policy development and oversight functions in support
of the PSEA. The Senior Vice-President is accountable for: the interpretation, application and development of policies under
the PSEA, including aspects related to equity and diversity and the political activities of public servants; negotiating,
monitoring and evaluating the way deputy heads exercise their delegated staffing authorities and recommending corrective
action as needed; managing the administration of priority entitlements; contributing to the future-oriented vision of the
PSC as an independent agency and developing strategic policy frameworks; managing the development of the PSC's annual
report; coordinating with central agencies and departments the full implementation of the PSEA.
The Vice-President, Audit conducts public service-wide independent audits and studies to provide
objective information, advice and assurance to Parliament, and ultimately Canadians, about the integrity of the appointment
process, including the protection of merit and non-partisanship. In addition, the Vice-President, Audit, provides
appointment data and analysis in support of the PSC's oversight role and information needs of departments and agencies.
The Vice-President, Investigations conducts investigations and promotes the use of alternative dispute
resolution methods. She is mandated to conduct several types of investigations related to external appointment processes;
non-delegated internal appointment processes; allegations of politically influenced appointments and fraud; improper
political activities; and, at the request of deputy heads, investigations of internal appointment processes. In addition,
the Vice-President, Investigations, conducts appeal hearings and investigations related to selection and staffing processes
that were initiated under the old PSEA.
The Vice-President, Staffing and Assessment Services develops, implements and delivers recruitment,
staffing and assessment systems, programs, services and products for use across the public service; provides delegated
recruitment services to all our clients and delegated staffing services to organizations (under the non-delegated and
delegated authorities) which require our services, or who have lost all or part of their delegation as a result of a PSC
oversight activity; and develops and implements service strategies, policies and structures.
The Vice-President, Corporate Management develops and monitors corporate management planning frameworks
and policies related to the management accountability framework, finance, human resources management, information
technology, communications and other administrative and support services; provides central services and systems in support
of all PSC programs, including the offices of the President and Commissioners; and formulates and implements policies,
plans, guidelines, standards, processes and procedures to support the decision-making process of the Commission.
Key Partners and Relationships
The PSC works collaboratively with the following major organizations and stakeholders:
- Parliament, to which we are accountable for the overall integrity of the appointment system and the
political neutrality of the public service, through regular and special reports, including those related to audit
findings; appearances before committees; and direct communication with members when required. Additionally, we maintain
our capacity to independently interpret and exercise our powers in the best interests of Canadians.
- Deputy heads, managers and human resources specialists, who, together with the PSC, are responsible
for creating a modernized human resources management system for the benefit of Canadians. Following extensive formal and
informal consultation throughout fiscal year 2005-2006, the PSC provided departments and agencies with support and a
range of learning tools during the transition to the new PSEA to ensure effective, streamlined service delivery as part
of our overall rollout strategy. We consulted with other government agencies and stakeholders that have responsibilities
and interests in the appointment system. These include the Public Service Human Resources Management Agency of Canada
and the Canada School of Public Service.
- Employer and bargaining agents, with whom we consult on issues of mutual interest under the new PSEA.
- Other parties, including:
- Academics and external experts, to develop effective and innovative practices under the
Appointment Framework, to strengthen the PSC's approach to oversight, and to develop a new regime for the political
activities of public servants;
- Public Service Commission Advisory Council, where we participate in regular meetings with
departments and bargaining agents to discuss issues and receive advice related to the PSC's responsibilities under
the new PSEA; and
- Human Resources Modernization Implementation Deputy Minister and Union-Management Advisory Committee
Structure, to discuss issues of common interest.
Table 1 : Departmental Planned Spending and Full Time Equivalents
By Program Activity |
|
|
|
|
Appointment Integrity and Political Neutrality |
43,499 |
47,821 |
48,584 |
48,584 |
Recruitment and Assessment Services |
45,028 |
64,196 |
43,472 |
43,261 |
Budgetary Main Estimates (Gross) |
88,527 |
112,017 |
92,056 |
91,845 |
Less: Respendable Revenue (Note 1) |
|
6,000 |
|
|
Total Main Estimates |
88,527 |
106,017 |
92,056 |
91,845 |
Adjustments |
|
|
|
|
Public Service Resourcing System
Recruitment and Assessment Services
|
|
(763) |
5,383 |
5,037 |
Procurement Savings |
|
|
|
|
Appointment Integrity and Political Neutrality |
(40) |
(202) |
|
|
Recruitment and Assessment Services |
(40) |
(258) |
|
|
Internal Realignment |
|
|
|
|
Appointment Integrity and Political Neutrality |
|
(6,100) |
(6,203) |
(6,203) |
Recruitment and Assessment Services |
|
6,100 |
6,203 |
6,203 |
Governor General Special Warrants |
|
|
|
|
Operating Budget Carry-Forward |
3,931 |
|
|
|
Funding to modernize human resources management in the federal public service (PSMA) |
9,012 |
|
|
|
Funding for severance, parental leave, vacation upon separation |
2,787 |
|
|
|
Collective Bargaining Agreements |
4,111 |
|
|
|
Special Purpose Allotment - Devinat |
(125) |
|
|
|
Adjustment entry to reconcile to actual expenditures as per Public Accounts ( including Contribution to Employee
Benefit Plans) |
(4,176) |
|
|
|
Total Adjustments |
15,460 |
(1,223) |
5,383 |
5,037 |
Total Planned Spending |
103,987 |
104,794 |
97,439 |
96,882 |
Less: Non-Respendable Revenue |
4,795 |
- |
- |
- |
Plus: Cost of Services Received Without Charge |
16,909 |
14,712 |
14,286 |
14,294 |
Total PSC Spending (Note 2) |
116,101 |
119,506 |
111,725 |
111,176 |
Full-Time Equivalents |
932 |
1,026 |
1,055 |
1,057 |
Note 1: The PSC plans to seek continued authority to respend revenues from Assessment and Counselling Services and
Products for 2007-2008 and beyond.
Note 2: Changes in the Total Planned Spending figures from 2006-2007 to 2007-2008 are mainly attributable to the
difference in the yearly funding for the continuation of work on the interim recruitment system solution (PSRS) in support
of PSMA and NAoS.
Table 2 : Resources by Program Activity
Program Activity |
Operating |
Respendable Revenue |
Total Main Estimates |
Adjustments (Planned Spending not in Main Estimates) |
Total Planned Spending |
Activity 1 |
47,821 |
|
47,821 |
(6,302) |
41,519 |
Activity 2 |
64,196 |
(6,000) |
58,196 |
5,079 |
63,275 |
Total |
112,017 |
(6,000) |
106,017 |
(1,223) |
104,794 |
Activity 1 : Appointment Integrity and Political Neutrality
Activity 2 : Recruitment and Assessment Services
Table 3 : Voted and Statutory Items
95 |
Program Expenditures |
92,949 |
76,791 |
(S) |
Contribution to Employee Benefit Plans |
13,068 |
11,736 |
|
Total Voted and Statutory Items (Note 2) |
106,017 |
88,527 |
Note 1: Reflects the vote number and vote wording as approved by Parliament for 2005-2006. The vote wording has been
modified in 2006-2007 as a result of the PSC being granted authority to respend revenue.
Note 2: The difference between 2005-2006 and 2006-2007 Main Estimates is principally due to funding for the continuation
of work on the interim recruitment system solution in support of PSMA and NAoS as well as collective agreement compensation.
Table 4 : Services Received Without Charge
Accommodation provided by Public Works and Government Services Canada |
8,916 |
Contributions covering the Employer's share of employees' insurance premiums and expenditures paid by TBS (excluding
revolving funds); Employer's contribution to employees' insured benefits plans and expenditures paid by TBS |
5,244 |
Workers' compensation coverage provided by Human Resources and Skills Development Canada |
115 |
Salary and associated expenditures of legal services provided by the Department of Justice Canada |
437 |
Other |
- |
Total 2006-2007 Services received without charge |
14,712 |
Table 5 : Sources of Respendable and Non-Respendable Revenue
Recruitment and Assessment Services |
|
|
|
|
Assessment and Counselling Services and Products (Note 1) |
|
6,000 |
|
|
Total Respendable Revenue |
|
6,000 |
|
|
Recruitment and Assessment Services |
|
|
|
|
Assessment and Counselling Services and Products (Note 1) |
4,795 |
|
|
|
Total Non-Respendable Revenue |
4,795 |
|
|
|
Total Respendable and Non-Respendable Revenue |
4,795 |
6,000 |
|
|
Note 1: Revenue from Assessment and Counselling Services and Products provided to other federal government departments
and agencies under the PSC's jurisdiction and extended jurisdiction. The PSC had obtained approval to respend revenue during
2005-2006. This authority, however, was not promulgated for 2005-2006 due to the federal election call and the dissolution
of Parliament. The actual revenues collected as reflected above, were therefore returned to the Consolidated Revenue Fund
(CRF). For 2006-2007, the PSC has authority to respend revenue and plans to seek continued authority for 2007-2008 and
beyond.
Table 6 : Resource Requirements by Branch
Policy |
13,802 |
|
13,802 |
Audit |
8,134 |
|
8,134 |
Investigations |
6,686 |
|
6,686 |
Services |
|
46,860 |
46,860 |
Corporate Management |
12,450 |
15,845 |
28,295 |
Commissioners' Office |
447 |
570 |
1,017 |
Total |
41,519 |
63,275 |
104,794 |
Table 7 : Internal Audits and Evaluations
The PSC has an established an internal audit function, with its activities framed by professional standards and Treasury
Board Secretariat policies. The PSC has its own internal audit policy, governed through the Internal Audit and Evaluation
Committee (IAEC). The PSC posts its audit plan and all completed audits on its Web site at:
http://www.psc-cfp.gc.ca/centres/internal_audits/index_e.htm
For 2005-2006, the Committee had approved three audits: Cost-Recovery; Test Management Controls; and Contracting
Follow-up. The first two are posted on the Web site, and the third is being prepared for posting. The first two audits
outlined a number of matters requiring prompt attention; management provided comprehensive action plans, which were included
as part of the audit reports. Implementation of these action plans is proceeding well.
Some audits approved in the 2005-2006 Internal Audit Plan are not yet complete. Estimated completion dates of upcoming
reports are: e-Resourcing Project Expenditures (winter 2006); HR Readiness (spring 2006); Readiness for the External Audit
of the PSC's Financial Statements (summer 2006); and Expenditure Management Controls (summer 2006). Both the HR Readiness
audit and Readiness for the External Audit of the PSC's Financial Statements are multi-phase audits of the implementation of
new processes. As well, one system-under-development audit is still being planned. The actual posting dates of these audits
will depend on when they are approved by the IAEC, whose membership and processes are undergoing change in response to TBS's
new Internal Audit Policy. The PSC is establishing its internal evaluation function to report on program results. This
function was staffed in 2005-2006, and a plan is being readied for approval by the IAEC.
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