Chairperson
The Chairperson is the IRB's Chief Executive Officer, senior decision-maker and spokesperson. Providing overall
leadership and direction to the Board's three decision-making divisions, the Chairperson is responsible for creating and
promoting a vision of the IRB that unifies all IRB personnel around the common purpose of making timely and just decisions
on immigration and refugee matters.
In addition to the broad responsibility of the management of Governor-in-Council appointees, the Chairperson has a range
of statutory powers at his disposal to provide assistance to decision-makers in order to enhance the quality, consistency
and efficiency of decision-making. The Chairperson is accountable to Parliament and reports to it through the Minister of
Citizenship and Immigration.
Executive Director
The Executive Director is the IRB's Chief Operating Officer and reports to the IRB Chairperson. The Executive Director is
responsible for IRB operations and the administration of the Board's three decision-making divisions. The Executive Director
is also responsible for approximately 900 public servants, including those who provide direct support to decision-making
activities at the IRB.
Senior Management
Two Deputy Chairpersons (appointed by the Governor-in-Council) and one Director General (appointed under the Public
Service Employment Act) oversee the decision-making in the three divisions. Four Directors General and a Senior General
Counsel (all appointed under the Public Service Employment Act) are responsible for the corporate management and services
functions, operations of the IRB, and legal services.
(Click on image to enlarge)
Table 1: Departmental Planned Spending and Full-Time Equivalents
This table shows the IRB's forecasted spending for 2005-2006, as well as the planned spending and full-time
equivalents for the fiscal years 2006-2007, 2007-2008 and 2008-2009.
($ millions) |
Forecast Spending 2005-2006 |
Planned Spending 2006-2007 |
Planned Spending 2007-2008 |
Planned Spending 2008-2009 |
Refugee Protection |
84.5 |
86.8 |
85.3 |
85.3 |
Admissibility Hearings and Detention Reviews |
14.9 |
15.3 |
15.5 |
15.5 |
Immigration Appeal |
12.6 |
15.3 |
12.9 |
12.9 |
Budgetary Main Estimates (gross) |
112.0 |
117.3 |
113.7 |
113.7 |
Less: Respendable revenue |
|
|
|
|
Total Main Estimates |
112.0 |
117.4 |
113.7 |
113.7 |
Adjustments: |
|
|
|
|
Governor General Special Warrants: |
|
|
|
|
1. Compensation for collective agreements |
4.0 |
|
|
|
2. Reforms to Refugee Determination System |
1.8 |
|
|
|
3. Operating budget carry forward |
0.8 |
|
|
|
Budget Announcements: |
|
|
|
|
1. Procurement savings |
(0.1) |
(0.5) |
|
|
Other |
|
|
|
|
1. Employee Benefit Plan (EBP) |
1.0 |
|
|
|
Total Adjustments |
7.5 |
(0.5) |
|
|
Total Planned Spending |
119.5 |
116.8 |
113.7 |
113.7 |
Total Planned Spending |
119.5 |
116.8 |
113.7 |
113.7 |
Plus: Cost of services received without
charge |
20.5 |
19.5 |
19.3 |
19.3 |
Net cost of Program |
140.0 |
136.3 |
133.0 |
133.0 |
Full Time Equivalents (FTEs) |
1,060 |
1,050 |
1,025 |
1,025 |
Due to rounding, figures may not add up to totals shown.
The variance between the 2005-2006 Forecast Spending and Planned Spending in 2006-2007 is $2.7 million.
The overall decrease is mainly due to:
- A decrease of $3.5 million in temporary funding for the development of the Integrated Case Management
System (ICMS)
- An increase of $1.9 million in temporary funding to address short-term pressures to reduce the
inventory of sponsored family-class applications in the Immigration Appeal program activity
- An increase of $0.9 million in compensation for collective agreements
- A decrease of $0.8 million relating to the Operating budget carry forward provision for 2005-2006 as
requested in the Governor General Special Warrants
- A decrease of $0.7 million to adjust the Employee Benefit Plan (EBP) factor from 20 percent to 19
percent
- A decrease of $0.5 million in 2006-2007 related to procurement savings
The difference in the planned spending for 2006-2007 and 2007-2008 is due mainly to the end of the
temporary funding of $3.9 million of which $2.0 million relates to administrative measures in support of refugee reform
within the Refugee Protection program activity and $1.9 million relates to the short-term pressures to reduce the inventory
of family-class applications in the Immigation Appeal program activity; offset by the 2006-2007 procurement savings
reduction.
Table 2: Program by Activity
The table below presents information on how the IRB plans to spend its resources by decision-making program
activities in the next fiscal year.
2006-2007 |
|
Budgetary ($ millions) |
Non-Budge-
tary |
|
Program Activity |
Oper-
ating |
Capital |
Grants and Contri-
butions |
Gross |
Revenue |
Net |
Loans, Invest-
ments and Advan-
ces |
Total Main Estim-
ates |
Adjust-
ments (planned spending not in Main Estim-
ates) |
Total Planned Spending |
Refugee Protection |
|
86.8 |
|
|
86.8 |
|
86.8 |
|
86.8 |
(0.3) |
86.4 |
Admissibility Hearings and Detention
Reviews |
|
15.3 |
|
|
15.3 |
|
15.3 |
|
15.3 |
(0.1) |
15.2 |
Immigration Appeal |
|
15.3 |
|
|
15.3 |
|
15.3 |
|
15.3 |
(0.1) |
15.2 |
Total |
117.4 |
|
|
117.4 |
|
117.4 |
|
117.4 |
(0.5) |
116.8 |
Due to rounding, figures may not add up to totals shown.
Table 3: Voted and Statutory Items Listed in Main Estimates
This table shows the way Parliament votes resources to the IRB, and essentially replicates the summary table listed
in the Main Estimates. Resources are presented to Parliament in this format. Parliament approves the voted funding and the
statutory information is provided for information purposes.
2006-2007 |
Voted or Statutory Items
($ millions) |
Vote Wording |
Current Main Estimates |
Previous Main Estimates |
10 |
Program Expenditures |
103.3 |
98.6 |
(S) |
Contributions to employee benefit plans |
14.1 |
13.4 |
Total |
117.4 |
112.0 |
Table 4: Services Received Without Charge
The table below presents information on the IRB's services received without charge from other government departments
for the next fiscal year.
2006-2007 |
($ millions) |
Accommodation provided by Public Works and Government
Services Canada (PWGSC) |
13.9 |
Contributions covering employers' share of employees'
insurance premiums and expenditures paid by Treasury Board of Canada Secretariat (excluding revolving funds)
Employer's contribution to employees' insured benefits plans and expenditures paid by TBS |
5.6 |
2006-2007 Services received without charge |
19.5 |
Table 5: Resource Requirements by Organization and Decision-making Activity
This table shows how the IRB plans to spend its resources at the organization level and decision-making activities in
the next fiscal year.
2006-2007 ($ millions) |
Organization |
Refugee Protection |
Admissibility Hearings and
Detention Reviews |
Immigration Appeal |
Total Planned Spending |
Chairperson, Executive Director and
Secretariat
(including Governor-in-Council salaries) |
|
24.6 |
0.2 |
4.6 |
29.4 |
Refugee Protection Division |
|
1.2 |
|
|
1.2 |
Immigration Appeal Division |
|
|
|
0.9 |
0.9 |
Immigration Division |
|
|
4.0 |
|
4.0 |
Strategic Communications and
Partnership
(including special purpose account for the translation of decisions) |
|
6.0 |
5.4 |
2.8 |
14.2 |
Human Resources and Professional
Development |
|
3.3 |
0.4 |
0.4 |
4.1 |
Legal Services |
|
4.3 |
0.2 |
0.2 |
4.7 |
Corporate Planning and Services |
|
6.9 |
1.2 |
1.2 |
9.3 |
Operations
(including regions and ICMS) |
|
40.1 |
3.8 |
5.1 |
49.0 |
Total |
86.4 |
15.2 |
15.2 |
116.8 |
Table 6: Integrated Case Management System Project (ICMS) *
The scope of this project is to improve case management by streamlining and automating business processes within the IRB
and to implement an integrated case management system that will support IRB operations. ICMS will provide IRB employees with
access to all information required to manage or work with IRB cases. ICMS will provide the IRB with the capacity to automate
its case processing improvements, and to:
- Improve processing time
- Reduce backlog and overall cost of processing refugee cases
- Promote a consistency in decisions that will enhance the protection of refugees and the overall security of Canadians
- Increase security and integrity of the data
- Improve the current IT infrastructure
*Although ICMS does not meet the Treasury Board Secretariat definition of a major
project for reporting purposes, it represents a significant investment for the IRB.
Current Estimated
Total Cost |
Cumulative Spending
to March 31, 2005 |
Forecast Spending
2005-2006 |
Planned Spending
2006-2007 |
($ millions) |
40.0 |
24.1 |
8.9 |
7.0 |
On May 30, 2003, the IRB obtained the Effective Project Approval (EPA) for the implementation of the Integrated Case
Management System (ICMS). On May 23, 2005, an amended EPA was approved to adjust the total estimated cost from $33.0 million
to $37.0 million. An amended EPA was approved in June 2006 to increase EPA authority from $37.0 million to $40.0 million.
Plans |
Expected Results |
Stage 1 |
Release 1: Replace the current
Claim Type Management System and automate screening and streamlining activities |
More robust system that will improve the IRB's case
management
— Implemented June 2004 |
Release 2: Automate research
processes |
Increased the effectiveness of the research processes by the
automation of the research requests
— Implemented April 2005 |
Release 3: Create Electronic
Personal Information Form (e-PIF) |
Enhanced client services by allowing Counsels to send PIFs
electronically
— Implemented May 2005 |
Release 4: Automation of the
Refugee Protection Division (RPD) processes |
Delivering the program through automating functions and
improving the quality and consistency of decision-making by providing timely, integrated, comprehensive and accurate
information on cases
— Implemented May 2005 |
Stage 2 |
Automate Immigration Appeal Division (IAD) processes |
Building on Stage 1, development of the various ICMS
elements required to provide actual appeal processing and scheduling for the IAD. (Under review pending business
rationalization of IAD processes.) |
Stage 3 |
Automate Immigration Division (ID) processes |
Building on Stage 2, development of the various ICMS
elements required to provide actual appeal processing and scheduling for the ID. (Under review pending business
rationalization of ID processes.) |
The IRB has an active Internal Audit and Evaluation function that supports the delivery of independent, objective and
strategically focused audit and evaluation products. The findings and recommendations flowing from internal audits and
evaluations are a primary source of evidence for both strategic and operational decision-making and broader assurance
purposes.
For 2006-2007, the IRB has drafted an ambitious Internal Audit and Evaluation plan that is rooted in program and
strategic risk, as well as externally driven audit and evaluation requirements. The Internal Audit and Evaluation function
of the IRB will also initiate the work of implementing the new government-wide Policy on Internal Audit.
Plans |
Expected Results |
Cyclical Compliance Reviews |
Videoconferencing, Human Resources Strategy and Streamlining |
Evidence-based assessment of management action taken on
recommendations made in prior reviews/evaluations |
Logic Model and Performance
Measurement Framework |
IAD Innovation |
Development and completion of the Logic Model and
Performance Measurement Framework for the IAD Innovation |
Values and Ethics Framework |
Development and completion of the Logic Model and
Performance Measurement Framework for the Values and Ethics Framework |
Internal Audit |
Contracting Practices |
Assurance that IRB contracting practices comply with TBS
policy and identification of control weaknesses, if any |
Control Self-Assessment |
MAF Element: Stage One |
Three-year approach to ramp up for larger policy requirement
to provide holistic assurance against key controls, as defined by the Office of the Comptroller General |
In 2005-2006 three reports were issued, each with an associated management response:
- Videoconferencing in Refugee Hearings (public release: May 2005)
- Review of the Human Resources Function (public release: May 2005)
- Formative Evaluation of the IRB's Streamlining Initiative (public release: January 2006)
Each of these reports and their associated management response and action plan can be found at the following link:
http://www.irb-cisr.gc.ca/en/about/transparency/evaluations/index_e.htm
|