Place the destination address on the front of all envelopes (side without the envelope flap) and follow these conditions according to the size of the item.
10.1.1 Oversize
Location
Place the address, with a skew or not more than 5 degrees, either:
•
Vertical to the longest side of the mail piece and in the bottom 80% of the item
Or
•
Parallel to the longest side of the mail piece and in the bottom 75% of the item.
Quiet Zones
Leave the following areas around the address block free of printing:
•
10 mm on the left, right and below the address
•
6 mm above the top line.
Non-address Areas
•
Ensure the following areas are free of address information:
•
the postage or indicia area, 74 mm wide by 40 mm high, in the upper right corner
•
a border of 10 mm around the bottom 80 or 75% of the item; depending on the address orientation – vertical or horizontal
•
a space, 35 mm high by 150 mm wide, in
•
the bottom left corner on items with a vertically-oriented address
•
the bottom right corner on items with a horizontally-oriented address.
10.1.2 Short and Long
Location
Place the address and postal code:
•
Parallel to the length of the item, with a maximum skew of five degrees.
•
On the side of the envelope without the closing flap
•
Within the Address Zone:
•
40 mm from the top
•
19 mm from the bottom
•
15 mm in from the left and right sides.
Quiet Zones
Leave the following areas around the address block free of printing:
•
13 mm on the left side
•
6 mm above the top line
•
all the area to the right of the address block
•
all the area below the address block
Non-address Areas
Ensure the following areas are free of address information:
1.
the postage or indicia area, 74 mm wide by 40 mm high, in the upper right corner
2.
the area for the bar code, 19 mm high along the bottom of the item
3.
a border of at 15 mm on each side.
10.1.3 Windows and Labels
Leave the same quiet zones around an address that is on a label or showing through a window. These zones can be be any one of the following: 1. partly inside, 2. entirely outside, or 3. entirely inside the window or label.
Ensure that no matter in which position the insert may have moved:
the complete address is visible; and
the quiet zones are maintained.
10.2 Return Address
Requirement
The Canadian address to which the Canadian addresses for undeliverable publications are to be returned is part of the detailed identifying information.
Orientation
Place the address for return of undeliverable address blocks so that it has the same orientation as the destination address.
Location
Locate the return address preferably on the front of the item, but it can also be on the back.
Front - Oversize
Locate the return address in the upper left corner ensuring that it is:
•
clearly separated from the destination address
•
outside of the postage zone.
If the destination address is located
Then the return address is located in:
Parallel to the longest edge of the item
The top 25% of the total height of the item.
Vertical to the longest edge of the item.
The top 20% of the total length of the item.
Front – Short and Long
•
Locate the return address in the upper left corner within an area that:
•
extends from the left edge to within 100 mm of the right edge
And
•
is within 40 mm from the top edge.
•
If the item is paid by postage meter, locate the return address in the same place as described above or in the meter impression.
Back - Short and Long/ Oversize
Locate the return address:
•
Near the top edge
•
Centred between the left and right edges.
Oversize
If the return address is on the same label as the destination address:
•
Place the return address above the destination address and in the top left corner of the label.
•
Place the return address in the same direction as the destination address.
•
Use a print for the destination address that is of equal or better quality than that used in the return address.
•
Limit the risk of the return address being mistaken for the destination address by using a different colour, such as yellow or red, or printing in italics or script.
10.3 Advertising
Oversize
Place advertising anywhere on the envelope, except:
•
The area for the indicia, 74 mm by 40 mm, in the upper right corner
•
The address and a border of 10 mm on both sides and the bottom, and 6 mm on the top.
•
The area for the bar coding – 35 mm by 150 mm.
Note:
If the area for the bar code has printing or is a dark colour, Canada Post will apply a label and print the bar code on it.
Short and Long
Place advertising anywhere above and to the left of the address as long as it is not in the following quiet zones around the address:
•
6 mm above the top line
•
13 mm on the left side.
10.4 Enclosures
If an enclosure is
Then
Oversize
•
more than 1.5 mm thick
And
•
more than 25 mm shorter or narrower than the envelope
secure it to an enclosure that is not more than 25 mm shorter and narrower than its envelope.
Short and Long
more than 1 mm thick
it must be no more than 15 mm shorter or narrower than its envelope
10.5 Construction
10.5.1 Sealing
Securely seal all envelopes.
10.5.2 Seams
Ensure seam adhesive is completely retained within the width of the seam and does not extend beyond the edge of the seam. The portion of the seam that does not have any adhesive will not extend more than:
Category
From the bottom fold
From right or left edge
Oversize
19 mm
25 mm
OR vice versa
Short and Long
13 mm
19 mm
OR vice versa
10.5.3 Flaps
Location
Locate the flap on the back (side without the destination address) of the item.
Adhesive
The portion of the envelope flap that does not have adhesive will not extend more than:
Category
From the bottom fold
From right or left edge
Short and Long
13 mm
19 mm
OR vice versa
Oversize
19 mm
25 mm
OR vice versa
Split gumming
Split gumming on Short and Long items
•
There should be gum at the top of pointed flaps.
•
Gum covers 60% of the fold line.
•
Maximum width of untreated splits is 19 mm.
10.5.4 Windows
Requirements
Ensure all windows are covered.
Use windows that:
•
Are rectangular
•
Are large enough to show all the destination address
•
Do not show other print (text or graphics) to the right or below the address in the window
Characteristics
Cover all address windows with material that has:
•
sufficient transparency to allow a transmission with a maximum haze of 75%
•
uniform clarity
•
no wrinkles, creases or blemishes
•
a gloss reading on the side facing out of 159 gloss units or less.
10.5.4.1 Auxiliary Windows
Placement
Ensure that windows on the front and back of the item are not on top of each other so that one cannot see through the envelope.
Oversize
•
Use no more than two auxiliary windows, in addition to the main address window.
•
Locate only one of these auxiliary windows on either side of the item (i.e. one on the front and one on the back) and anywhere on the item except in the areas for the indicia and the bar code.
•
Show address information only in the window on the front and not in the window on the back of the item.
Short and Long
•
Use only one auxiliary window, in addition to the destination address window.
•
This window may be either:
Front:
•
At least 45 mm from the bottom edge.
•
Outside the Address Zone and the reserved areas.
Or
Back:
•
Not less than 30 mm from the top and bottom edges.
•
15 mm from the left and right edges.
10.5.5 Cover Characteristics
Application
The following requirements, except for opacity, apply to outer covering paper, labels, inserts visible through windows and transparent wrappings.
The opacity requirement applies only to the paper used in outer coverings.
Haze
Requirement
A maximum reading of 75%
Minimum Requirement – Compliance in these areas
On oversize items, the address and 10 mm around it.
On short and long items, the address and 13 mm around it
Ink Absorbency
Requirement
A reading of not more than 60%.
Minimum Requirement – Compliance in these areas
On short and long items: • 19 mm along the bottom front • 15 mm high x 140 mm wide on the bottom back. This requirement does not apply to oversize items.
Note:
Gloss/matte papers usually don’t meet this requirement because their coating prevents the bar code ink used in processing to be absorbed.
Luminescence
Requirement
A UV content level of less than 1% or a lower luminescence than either “Century Premium Opaque Cover” or “Mayfair Cover Antique Britewhite” when compared under a UV light.
Opacity
Requirement
An opacity of 80% or greater on outer coverings.
Minimum Requirement – Compliance in these areas
On oversize items, the address and 10 mm around it.
On short and long items: • the address and 13 mm around it • 74 mm wide by 40 mm high in the upper right corner • 140 mm wide by 15 mm high on the back • 19 mm along the bottom front.
Smoothness
Requirement
A measurement of between 55 and 380 Sheffield Smoothness Units.
Note:
Avoid using paper with raised or projected areas for item covers and wrappings.
Reflectance
Requirement
A reflectance between 45 and 95%, so that both people and machines can easily read addresses and bar codes.
Minimum Requirement – Compliance in these areas
On oversize items, the address and 10 mm around it.
On short and long items: • the address and 13 mm around it • 74 mm wide by 40 mm high in the upper right corner • 140 mm wide by 15 mm high on the back • 19 mm along the bottom front.
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