are large enough to show all the destination address at any insert position;
•
are at least 19 mm from the bottom edge;
•
do not show other print (text or graphics) to the right or below the address in the window;
•
do not show print in the quiet zones to the left and above the address;
•
are rectangular in shape.
Oversize
The entire window must be located inside the Address Zone (refer to 4.2.2).
7.1.2 Labels
Colour
Use a light colour, such as white, pale yellow, or beige.
Unwrapped Items
•
Affix an address label either vertically or horizontally to the longest edge of the item.
•
Affix the label on open-booklet or catalogue-type items where it can easily be read when holding the bound edge.
7.1.3 Auxiliary Windows
Placement
Ensure that windows on the front and back of the item are not on top of each other so that one cannot see through the envelope.
Short and Long
•
Use only one auxiliary window, in addition to the destination address window.
•
This window may be either:
Front:
•
At least 45 mm from the bottom edge.
•
Outside the Address Zone and the reserved areas.
Or
Back:
•
Not less than 30 mm from the top and bottom edges.
•
15 mm from the left and right edges.
OVERSIZE
Oversize
•
Use no more than two auxiliary windows, in addition to the main address window.
•
Locate only one of these auxiliary windows on either side of the item (i.e. one on the front and one on the back) and anywhere on the item except in the areas for the indicia and the bar code.
•
Show address information only in the window on the front and not in the window on the back of the item.
Both Short and Long, and Oversize
Separate the auxiliary window on the front of the item by a minimum of 7 mm from the destination address window.
7.1.4 Window Material
Note: Ensure all windows are covered.
Characteristics
Cover all address windows with material that has:
•
sufficient transparency to allow a transmission with a maximum haze of 75%
•
uniform clarity
•
no wrinkles, creases or blemishes
•
a gloss reading on the side facing out of 159 gloss units or less.
The preferred location of the sealing flaps is the top edge, on the backside (side that does not show the address) of an envelope.
Adhesive
The portion of the envelope flap that does not have adhesive will not extend more than:
Category
From the bottom fold
From right or left edge
Short and Long
13 mm
19 mm
OR vice versa
Oversize
19 mm
25 mm
OR vice versa
Split gumming
Split gumming on Short and Long items
•
There should be gum at the top of pointed flaps.
•
Gum covers 60% of the fold line.
•
Maximum width of untreated splits is 19 mm.
7.2.2 Seams – Oversize
Transparent Wrapper
If the address is below a transparent wrapper, then the seam of the wrapper should be located:
•
outside of the areas for the destination address or bar code.
•
on the side opposite the destination address.
Note: Do not use transparent wrappers on Short and Long mail.
Fold-Over Location
When folding the back of the envelope over its front to form the envelope, place the fold-over portion either under or over the front of the envelope.
7.2.3 Sealing
Requirement
Seal all short and long items, except postcards.
Methods – Oversize
If an item is not glued, use tape instead of clasps, metal eyelets, hook fastenings, staples, string and button.
Note: Use staples for oversize items, if the staples are properly clinched and covered with tape.
7.3 Items without a Mailing Wrapper
7.3.1 Requirements
Types of Items
Only oversize items may be mailed without a mailing wrapper:
•
Open items - brochures, catalogues, and booklet-type items.
•
Folded items.
Fastening
•
Use a permanent method of fastening to hold Admail items together, such as:
•
stapled with two or more staples
•
glued
•
stitched.
•
Have the spine as the longest side of the mail item.
Unacceptable methods
Do not use methods that cause the item to bulge and not to be uniform, e.g. spring spine.
7.3.2 Open Items
Open Items (catalogues, booklets, etc.)
•
Prepare items so that they
•
are stiff enough to withstand mechanized processing
•
remain closed when positioned spine down at a three degree angle from the vertical.
•
For the front and back covers of booklets, use paper with a grammage of at least 90 gm2.
•
Prepare gatefold covers so that the cover is the full width of the item and not folded to only cover part of the item.
7.3.3 Folded Items
•
Prepare items so that they remain closed when positioned fold down at a three degree angle.
•
Enclose items of two or more sheets in a mailing wrapper or sleeve, ensuring the sleeve is tight enough to prevent any movement of the item during processing.
7.4 Self-mailers
7.4.1 Preparation
Pin Feed Holes
Remove pin feed hold strips before mailing the item.
Tear-off Strips
Locate tear-off strips on the left of the front (address) side of the item.
Perforations
Prepare perforations in mail items by:
•
not punching out paper to make them
•
arranging the layers of the mailer so that one line of perforations does not fall exactly on top of another.
7.4.2 Return Envelope - Self-mailer
Perforations
Don't have a perforation line for an opening within the body of the envelope.
Sealing
•
Fold the sealing flap to the back of the item.
•
Locate the sealing flap:
•
Preferably on the top of the item, like a conventional envelope
Or
•
On either side.
7.4.3 Multi-web Self-mailer
Paper
Use paper with a grammage that is high enough so that the finished item meets flexural strength requirements.
Sealing
Seal on all four edges of the items so that there are no spaces without sealing greater than 1 mm.
7.4.4 Fold-over Self-mailer
Paper
Use paper that meets flexural strength requirements.
Folding
If the item is folded:
Then the fold should be:
Horizontally
the bottom edge of the item.
Vertically
the right (lead) edge of the item.
Sealing
Seal on all four sides of the item.
•
Completely seal the lead and trail edges so there are no spaces without sealing greater than 1 mm.
•
Spot seal the top and bottom edges as long as the centres of the sealing spots can be located no farther apart than 20 mm.
7.5 Reusable Mailpiece (Two-way Mailer)
Definition
A reusable mailpiece is an envelope, self-mailer, card or similar item that is designed for two-way movement.
•
The sender sends it to the receiver.
•
The receiver reconfigures it to send a response back to the sender.
Outgoing Portion
Provide sufficient instructions on the cover for the recipient to be able to reconfigure the item.
Returning Portion
Completely cover so that there is no “show through” of the following:
•
the original destination and return address
•
the original indication of postage paid and extraction bars (if any).
•
the fluorescent orange bar code on the front of the original item (if any).
7.6 Outer Cover Requirements
7.6.1 Oversize Wrappings
Transparent Oversize Wrapping and Polybags
Use plastics and similar transparent wrappings if they:
•
havea gloss reading of 159 or less
•
have a low-slip coating
•
have a maximum haze of 75%, if the wrapping covers the address
•
are strong enough to withstand mechanized processing with a thickness of at least .03 mm
•
Have undergone antistatic treatment and have a static charge of 2.0kV or less.
Endorsement Area
If the plastic wrapper does not take a lasting impression, then use a white opaque band or an outside label large enough for a postal endorsement.
Oversize Wrapping
Secure with adhesive or tape the open seams on oversize items.
7.6.2 Cover Characteristics
Both Short and Long, and Oversize
Application
The following requirements, except for opacity apply to outer covering paper, labels, inserts visible through windows and transparent wrappings.
The opacity requirement applies only to the paper used in outer coverings.
Ink Absorbency
Requirement
A reading of not more than 60%.
Minimum Requirement – Compliance in these areas
On short and long items: • 19 mm along the bottom front • 15 mm high x 140 mm wide on the bottom back. This requirement does not apply to oversize items.
Note:
Gloss/matte papers usually don’t meet this requirement because their coating prevents the bar code ink used in processing to be absorbed.
Luminescence
Requirement
A UV content level of less than 1% or a lower luminescence than either “Century Premium Opaque Cover” or “Mayfair Cover Antique Britewhite” when compared under a UV light.
Opacity
Requirement
An opacity of 80% or greater on outer coverings.
Minimum Requirement – Compliance in these areas
On short and long items: • the address and 13 mm around it • 74 mm wide by 40 mm high in the upper right corner • 140 mm wide by 15 mm high on the back • 19 mm along the bottom front.
On oversize items, the address and 10 mm around it.
Smoothness
Requirement
A measurement of between 55 and 380 Sheffield Smoothness Units.
Note:
Avoid using paper with raised or projected areas for item covers and wrappings or for postcards.
Reflectance
Requirement
A reflectance between 45 and 95%, so that both people and machines can easily read addresses and bar codes.
Minimum Requirement – Compliance in these areas
On short and long items: • the address and 13 mm around it • 74 mm wide by 40 high in the upper right corner • 140 mm wide by 15 mm high on the back • 19 mm along the bottom front.
On Oversize items, the address and 10 mm around it.
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