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The Information Management Branch (IMB) publishes strategic planning documents, policies, standards and
guides to help government organizations implement effective information and records management practices.
All publications are listed below alphabetically by title. These publications are also organized and
described under their applicable IM Topic.
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These documents are available in Adobe Acrobat Portable Document Format (PDF). To get the most recent version of the
Acrobat Reader free of charge, visit
Adobe's download centre.
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Accountability for Information Management: A Model
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Published: November 2004.
- This publication provides guidance for government
organizations on developing an accountability structure
including formal roles and responsibilities for information
management.
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Administrative Records Disposition Authority (ARDA)
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Published: 1986. Last revised: April 2004.
- ARDA is the cross government records retention and disposition schedule for
administrative records that are common to most government organizations.
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Alberta's
Modified Functional Classification System Model
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Published: October 2006 (Discussion Draft)
- This draft guide describes the Government of Alberta’s
Modified Functional Classification approach which is the
foundation for the development of the records system design
methodology. It provides an understanding of functional
classification and describes the uniformity between records
classification structures, records retention and disposition
schedules, and best practices in Government of Alberta
ministries. Comments on this draft guide can be sent to
linda.borys@gov.ab.ca
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ARMC - Circulars (Formerly SRO Circulars)
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Published: 1995 to date.
New Circulars
2006-01
issued in March 2006.- These circulars communicate policies and instructions from the
Alberta Records Management Committee to Senior Records Officers.
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Benchmarking Information Management Practices: An Assessment Tool
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Published: October 2003.
- This document provides a self-assessment tool for government organizations
to benchmark and assess their achievements in implementing the framework's directives.
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Business Case: A Corporate Approach to Electronic Information Management (EIM)
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Published: May 2003.
- Approved in May 2003, the Business Case provides details on the corporate
approach to EIM in the Government of Alberta.
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Developing Records Retention and Disposition Schedules
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Published: July 2004.
- This guide provides
information to staff in Alberta Government organizations
about the government's approach to scheduling and
techniques for developing quality schedules. It compiles
previous guidance on this topic into one source. The guide
will be reviewed and revised as the functional approach to
classification and scheduling is further developed in the
Government of Alberta.
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Digital Preservation Resources Guide
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Published: April 2004. Last revised: February 2005.
- This guide provides an authoritative list of resources on digital preservation.
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Electronic Information Management (EIM) Business Rules and Practices
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Published: June 2004. (Discussion Draft)
- This draft guide has been developed to assist government organizations
in establishing EIM business rules and practices. Feedback is welcome. Comments may be submitted to
sue.kessler@gov.ab.ca. A working group will propose recommended changes to the Information Management Advisory Committee
in 2005.
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Imaging Resources Guide
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Published: July 2004.
- This guide is a collection
of national, international and industry standards related
to imaging and associated
provincial, state and federal government publications from
Canada, the United States and International sources. This
guide has been compiled to assist the Government of
Alberta in developing corporate imaging standards and
practices.
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Implementing Electronic Information Management (EIM): A Planning Guide
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Published: June 2004. (Discussion Draft)
- This draft guide has been developed to assist government organizations
to plan multi-year EIM implementation projects. Feedback is welcome. Comments may be submitted to
sue.kessler@gov.ab.ca. A working group will propose recommended changes to the Information Management Advisory Committee
in 2005.
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Information Assets in the Government of Alberta: A Management Framework (IMF Report)
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Published: 2001. Last revised: October 2003.
- This document provides details about the Information Management Framework
and its development.
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Information Management Framework - Summary
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Published: 2002. Last revised: October 2003.
- This short document provides a description and picture of the framework.
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Information Management Planning
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Published: April 2004. Last revised: March 2005.- This guide provides assistance to government staff in the
assessment of their information and records management
programs and in the preparation
of information management plans for their organizations.
These plans enable organizations to implement the government's
Information Management Framework. A
Word version is also available so that organizations
can
use or customize the planning tools contained in the
guide.
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Information Management Strategic Plan
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Published: October 2003. Last Revised: May 2006.
- This document describes the strategic corporate priorities, plans for
their completion, and ensures linkages with other cross-ministry initiatives.
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Information Management Training Calendar |
Published: May 2005.
Last Revised: September 2006.- This calendar provides
course information and registration instructions for the
information management courses developed or offered by
the Information Management Branch, Alberta Government
Services.
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Information Management Training Resources Guide
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Last revised: August 2004.
- This guide contains descriptions of and web links to information about
records and information management training programs and courses available in Canada and selectively
throughout the world.
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Information Security Classification
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Published: April 2004. Last revised: February 2005.
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This guide describes
the Government of Alberta's information security
classification categories, provides guidance for
government organizations in implementing the common
classification approach and identifies practices which
can be put into place to enhance security.
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ISO 15489 Fact Sheet
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Published: October 2003.
- The Alberta Records Management Committee has endorsed the International
Standard on Records Management as a code of best practice. This Fact Sheet provides guidance to government
organizations.
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Managing Electronic Mail in the Government of Alberta
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Published: December 2002. Last revised: February 2005.
- This guide brings together existing policies and legislation that govern
the management of e-mail in the Government of Alberta and describes guidelines and practices that should
be established by government organizations. It also provides tips to help employees manage their e-mail
more effectively.
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Managing Information @ Work [Booklet]
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Published: 2003. Last revised: May 2004.
- This booklet provides you with a summary of practical tips for each stage
of the "information flow". It is designed for you to use as a quick reference for each stage you are at
in the information life cycle.
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Managing
Instant Messages
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Published: August 2005.
- This guide brings together existing policies and legislation that govern
the management of instant messages in the Government of Alberta and describes guidelines and practices that should
be established by government organizations. It also provides tips to help employees manage their
instant messages
more effectively.
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Managing
Personal Digital Assistants
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Published: December 2005.
- This guide is intended to
assist ministries with establishing guidelines and
practices for managing information created or
transmitted using personal digital assistant (PDA)
devices in accordance with existing government policies
and legislation.
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Managing Records in Ministers' Offices
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Published: April 2001. Last revised: March 2004.
- This publication describes the types of Cabinet Ministers' records, the operational requirements for managing them, and best practices for dealing with them when Ministers
change portfolio or leave office.
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Managing
Shared Electronic Workspace
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Published: December 2005.
- This guide provides a core
set of business rules to assist government organizations
in managing electronic information on shared network
drives in a non-EIM environment.
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Managing Web Content: Applying the Information
Management Framework to Web Resources
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Published: March 2004.
- This guide provides management principles and strategies for
managing web content in the government of Alberta throughout its lifecycle - from planning,
creation and production, ongoing maintenance, through to retention and disposition. It discusses
how to evaluate the usability of web content and identifies the accountability and responsibility
of involved professionals. The guide provides information and insight on the business of managing
web content.
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Metadata Resources Guide
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Published: July 2003. Last revised: May 2004.
- This guide has been developed to assist government staff in understanding
metadata and in developing standards and management practices.
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Naming Conventions For Electronic Documents
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Published: August 2005.
- This document provides guidance on developing
approaches for naming electronic documents consistently
across an organization. The naming practices included in
this guide apply to electronic documents created in a
desktop environment and stored in shared or common
directory structures.
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Official and Transitory Records: A Guide for Government of Alberta Employees
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Published: October 2002. Last revised: March 2004.
- This guide explains how to differentiate between official records
that should be retained in filing systems and transitory records that can be disposed of after use.
It also provides guidance on the proper disposal of transitory records.
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Records Management Competency Profiles
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Published: September 2002. Last revised: March 2004.
- This publication outlines the competencies and skills required of records
management staff in the Government of Alberta.
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Records Scheduling System (RSS) Release 3.0: User Manual
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Published: May 2003.
- The Records Scheduling System is a web-based application that enables Alberta
government organizations to develop and amend records retention and disposition schedules and to submit them
for approval. This manual provides guidance to ministry staff on how to use the system.
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Transitory Records Retention and Disposition Schedule
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Published: June 2003.
- This schedule is the cross government records retention and disposition
schedule for transitory records.
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Vital Records Resources Guide
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Published: April 2003. Last revised: February 2005.- This guide provides references to Internet and print resources on vital
records to assist the government records management community in developing a Vital Records Program.
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Web Content Management Resources Guide
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Published: October 2003. Last revised: December 2004.
- This guide provides resources from other jurisdictions that have been
compiled to assist to the Government of Alberta in developing web content management practices.
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Date Created: April 2004
Date Updated: Oct. 2006
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