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Instructions/Guidelines
Application for Copyright Clearance on Government of Canada Works
You must complete all of the mandatory fields in the Application
for Copyright Clearance on Government of Canada Works form. We will
not process incomplete and/or unreadable forms.
You can submit multiple application forms simultaneously, if all of the
material requested will be used in the same new work. Simply complete
the "Applicant Information" and "Information on the Applicant’s
Work" sections of the form once, and attach as many pages as needed
of Page 3 – "Information on the Government of Canada's Work."
If you wish to assign a reference or follow-up number to your application,
this number can be entered in Section 6 on Page 3.
SECTION 1 - APPLICANT INFORMATION
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You must complete the name, delivery address, city, province/state,
postal/zip code, country, and telephone number fields.
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The name of organization, Web site address, facsimile number and
e-mail address information is optional, but should be provided if
available.
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You must provide the name of the person, institution, organization,
or company on whose behalf you are seeking copyright clearance. Put
an ‘x’ or a checkmark in the box provided if you’re
seeking copyright clearance for yourself. If you’re seeking
copyright clearance for your business or organization, you can indicate
this by checking the box titled "Organization named above."
If you are seeking copyright clearance on behalf of another individual
or organization, the name of that person or organization must
be provided.
SECTION 2 - INFORMATION ON THE APPLICANT’S WORK
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You must indicate the type of permission that you are seeking:
to reproduce, adapt, revise or translate. For adaptations and revisions,
copies of the source Government of Canada material as well as your
adaptation/revision must accompany the application form. In
the case of a translation, the language(s) to be used for your work
must be provided.
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You must specify every format in which your work will be produced.
If you intend to use the Government of Canada material for advertising
or promotional purposes, you must submit an explanatory letter
along with your application form.
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If you intend to publish your work on the World Wide Web, you must
provide the precise URL(s) where your work will be published. For
all other formats, you must indicate how many copies will be
printed/produced.
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You are required to specify the end use for the Government
of Canada’s work. If you intend to sell your work for profit,
you must indicate the actual/estimated selling price or cost
to consumers. If you are planning to distribute the material free
of charge, but in conjunction with a service for which you will be
charging a fee, you must provide complete details in a letter
or appendix attached to the application form.
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You must indicate the territory or territories in which you
will be distributing or selling the work in which the Government of
Canada material will be included.
SECTION 3 - RESPONSE
- If you need a response from the Government of Canada by a particular
date so that you can meet a deadline, enter the date in the "I
would appreciate a response by" field. Please remember that "Urgent"
and "ASAP" are not dates. Please wait 15 working days
before requesting a status update.
SECTION 4 - OTHER
- If this request is identical to a request for which you received
permission in the past, you can provide us with your previous PWGSC
or Crown Copyright File Number.
SECTION 5 - INFORMATION ON THE GOVERNMENT OF CANADA’S WORK
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You must specify the complete title of the Government of Canada's
Work.
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The "Year/Date of publication" field should be completed
if you have this information. A date will help us to locate the exact
source work if the Government of Canada has produced other works with
the same title.
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You must indicate the format in which the Government of Canada work
that you wish to use was published. The "Other" field should
be used for any format that is not listed, e.g. microfiche.
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You must provide ISBN/ISSN and/or catalogue/publication numbers
(where these are available) or any other designator (such as photograph
number) that clearly identifies the source material. In the case of
material found on Government of Canada Web sites, you must
provide the exact URL(s) where the material is published. We
will not accept URLs that link to the first page of a Web site,
e.g. http://www.pwgsc.gc.ca
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You must provide volume and issue numbers for periodicals
and magazines in addition to the complete title of any article, chapter
or work that you wish to use. You must refer to tables, charts,
figures, illustrations, etc. by the title used in the source material,
and not the title that you will be using in your work.
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In all cases, you must identify the specific material that
will be used (entire work, excerpts, photograph, illustration, table,
etc.), as well as the page(s) on which the material is found.
NOTES:
In some cases, requests to reproduce, adapt, revise, translate or commercialize
Government of Canada material may require that you enter into a licensing
agreement. If this is the case, a member of the Crown Copyright and Licensing
section will contact you.
There is no guarantee that Government of Canada material that is published
at a particular URL will still be on the Web site at the time that a permission
request is reviewed and processed. If the material requested is no longer
available on a Web site, permission to use that material may not be granted.
If the work that you want to reproduce is marked as © Her Majesty
the Queen, but you’re not sure if the "author" is a federal,
provincial or territorial government, submit a copy of the outside and
inside covers of the publication along with your form. If you’re
not sure whether the Government of Canada created a work that you found
on a Web site, send a copy of one or two of the Web pages along with your
form.
Estimated processing times are outlined in a document titled "How
Your Application for Copyright Clearance on Government of Canada Works
is Processed" (PDF Format, 66 kb).
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