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PREVIOUS | TABLE OF CONTENTS | NEXT PART B – GUIDELINES FOR THE DEVELOPMENT OF BALLAST WATER MANAGEMENT PLANS1 INTRODUCTION1.1 These Guidelines have been developed to assist with the preparation of a ship’s Ballast Water Management Plan (hereafter referred to as the “Plan”). The Plan must be approved by the Administration in accordance with Regulation B-1 of the Convention. 1.2 This Part is comprised of three primary sections:
1.3 The format for a Ballast Water Management Plan is given in the Appendix. 2 GENERAL ^2.1 Concept of the Guidelines 2.1.1 These Guidelines are intended to provide a basis for the preparation of the Plans for individual ships. The broad spectrum of ships for which Plans are required makes it impractical to provide specific guidelines for each ship type. For a Plan to be effective and to comply with Regulation B-1 of the Annex of the Convention, it must be carefully tailored to the particular ship for which it is intended. Properly used, the Guidelines will ensure that all appropriate issues that may be applicable to a particular ship are considered in developing the Plan. 2.1.2 The issues that may require consideration include but are not limited to: type and size of ship, volume of ballast carried and total capacity of tanks used for ballast, ballast pumping capacity, ship and crew safety issues, voyage type and length, the ship’s typical operational requirements, and ballast water management techniques used on board. 2.2 Concept of the Plan 2.2.1 The Plan is required to be onboard the ship and available to guide personnel in safe operation of the Ballast Water Management system employed on a particular ship. Effective planning ensures that the necessary actions are taken in a structured, logical, and safe manner. 2.2.2. For the Plan to accomplish its purpose, it must be:
2.2.3 The Plan envisioned by Regulation B-1 of the Annex to the Convention is intended to be a simple document. Inclusion of extensive background information on the ship, its structure, etc., should be avoided, as this is generally available elsewhere. If such information is relevant, it should be kept in annexes, or an existing document or manual reference should be made to the location of the information. 2.2.4 The Plan is a document to be used on board by the ship’s personnel engaged in ballast water management. The Plan must therefore be available in a working language of the ship’s personnel. A change in the personnel and or the, working language or would require the issuance of the Plan in the new language(s). 2.2.5 The Plan should be readily available for inspection by officers authorized by a Party to the Convention. 2.3 Exemptions ^ 2.3.1 Regulation A-4 allows that exemption may be granted to a ship from Regulation B-3 or C-1. 2.3.2 Details of exemptions should be retained with the Plan. 2.3.3 Any exemption granted is to be recorded in the Ballast Water Record Book. 2.4 Additional Measures 2.4.1 The Convention, in Regulation C-1 Additional Measures, gives a Party individually or jointly with other Parties, the right to introduce measures in addition to those in Section B. Such Additional Measures are to be communicated to the Organization at least 6 months prior to the projected date of implementation. 2.4.2 The Plan should be accompanied by a most recent list of Additional measures, as communicated by the Organization relevant to the ship’s trade. The Plan should contain details and advice on the actions a ship must take to comply with any additional measures that may be required in accordance with Regulation C-1 and for any emergency or epidemic situations. 2.5 Review of the Plan 2.5.1 Regular review of the Plan by the owner, operator, or master should be conducted to ensure that the information contained is accurate and updated. A feedback system should be employed which will allow quick capture of changing information and incorporation of it into the Plan. 2.5.2 Changes to the provisions of this Plan will need Administration approval. 3 MANDATORY PROVISIONS ^3.1 This section provides individual guidelines for the seven mandatory provisions of Regulation B-1 of the Annex to the Convention. In addition, it provides information to assist ships personnel in managing ballast water and sediments. 3.2 Regulation B-1 of the Annex to the Convention provides that the Plan shall be specific to each ship and shall at least:
3.3 The Ballast Water Management Plan should give guidance on the ballast handling procedures to be followed, including:
3.4 Safety aspects of the Ballast Water Management system used should include, as applicable, guidance on:
3.5 If a ship is able to complete at least 95 per cent volumatic exchange in less than three pumped volumes, documentation indicating that this ballast water exchange process has been approved under Regulation D-1.2 should be provided in the Plan. 3.6 The Plan should also include procedures for the disposal of sediments and in particular:
3.7 The Plan should clearly identify the officer in charge of ballast water management and outline his/her duties which should include:
3.8 The Plan should contain guidance on the recording requirements according to ship’s Ballast Water Record Book provided for under this Convention including details of exemptions granted to the ship. 3.9 In addition to the above, the Plan should include the following:
4 NON-MANDATORY INFORMATION ^4.1 In addition to the provisions required by Articles and regulations of the Convention, the owner/operator may include in the Plan, as appendices, additional information such as: provision of additional diagrams and drawings, shipboard equipment and reference materials. National or regional requirements that differ from the Convention may also be recorded for reference. 4.2 Non-mandatory information may also include manufactures manuals (either as extracts or complete) or reference to the location on board of such manuals and other relevant material. APPENDIX STANDARD FORMAT FOR THE BALLAST WATER MANAGEMENT PLANPREAMBLE ^The ballast water management plan should contain the information required by Regulation B-1 of the Convention. For guidance in preparing the plan the following information is to be included. The plan should be specific to each ship. INTRODUCTION At the beginning of each plan, wording should be included to reflect the intent of the following text. 1 This Plan is written in accordance with the requirements of Regulation B-1 of the International Convention for the Control and Management of Ships’ Ballast Water and Sediments, 2004 (the Convention) and the associated Guidelines. 2 The purpose of the Plan is to meet the requirements for the control and management of ship’s ballast water and sediments in accordance with the Guidelines for Ballast Water Management and the Development of Ballast Water Management Plans resolution MEPC XX(YY) (The Guidelines). It provides standard operational guidance for the planning and management of ships’ ballast water and sediments and describes safe procedures to be followed. 3 This Plan has been approved by the Administration and no alteration or revision shall be made to any part of it without the prior approval of the Administration. 4 This Plan may be inspected on request by an authorized authority. Note: The Plan is to be written in the working language of the crew, if the text is not in English, French, or Spanish, the plan is to include a translation into one of these languages. SHIP PARTICULARS At least the following details should be included:
* In accordance with resolution A.600(15), IMO Ship Identification Number Scheme. Length (BP);
INDEX ^ An index of sections should be included to reference the content of the Plan. PURPOSE Should contain a brief introduction for the ship’s crew, explaining the need for ballast water management, and the importance of accurate record keeping. PLANS/DRAWINGS OF THE BALLAST SYSTEM Plans or drawings of the ballast system for example:
DESCRIPTION OF THE BALLAST SYSTEM ^ A description of the ballast system. BALLAST WATER SAMPLING POINTS Lists and/or diagrams indicating the location of sampling and access points in pipelines and ballast water tanks. A note that sampling of ballast water is primarily a matter for the authorized authority, and there is unlikely to be any need for crew members to take samples except at the express request, and under the supervision, of the authorized authority. OPERATION OF THE BALLAST WATER MANAGEMENT SYSTEM A detailed description of the operation of the Ballast Water Management System(s) used on board. Information on general ballast water management precautionary practices. SAFETY PROCEDURES FOR THE SHIP AND THE CREW Details of specific safety aspects of the ballast water management system used. OPERATIONAL OR SAFETY RESTRICTIONS Details of specific operational or safety restrictions including those associated with the management system which affects the ship and or the crew including reference to procedures for safe tank entry. DESCRIPTION OF THE METHOD(S) USED ON BOARD FOR BALLAST WATER MANAGEMENT AND SEDIMENT CONTROL Details of the method(s) used on board for the management of ballast and for sediment control including step-by-step operational procedures. PROCEDURES FOR THE DISPOSAL OF SEDIMENTS Procedures for the disposal of sediments at sea and to shore. METHODS OF COMMUNICATION Details of the procedures for co-ordinating the discharge of ballast in waters of a coastal State. DUTIES OF THE BALLAST WATER MANAGEMENT OFFICER Outline of the duties of the designated officer. RECORDING REQUIREMENTS Details of the record-keeping requirements of the Convention. CREW TRAINING AND FAMILIARIZATION Information on the provision of crew training and familiarization. EXEMPTIONS Details of any exemptions granted to the ship under Regulation A-4. APPROVING AUTHORITY Details and stamp of approving authority. |
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