Annex 7 and 8 - Directives on Calls for Proposals - Process to select Sponsor
ANNEX 7 – Templates for Public Notice
Text of the Public Notice to publish an ad in the Newspaper for an individual CFP – See attached Word Template Doc for appropriate format
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Call for Proposals (CFP)
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Service Canada is accepting funding applications from organizations interested in obtaining financial assistance to provide (insert specific activities or services to be provided) to (insert clients to be served i.e. unemployed persons and/or youth) at the following location(s): CFP-REGION-0405-City-006: Employment Assistance Services – Employment Services for Youth CFP-REGION-0405-City-007 Skills Link – Employment Services for Youth CFP-REGION-0405-City-008: Employment Services for Newcomers Application package(s) is/are available on-line at: http://www1.servicecanada.gc.ca/ (insert appropriate regional web page) or at the Service Canada Centre at: (insert complete physical address) Deadline for Application: (to be received by time of day and date (must allow a minimum of 30 days from date that last ad will appear) Information Session(s) on this CFP: Date, Time, Location For inquiries contact: Name, tel. # E-mail address
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Public Notice to be posted on the web site for individual CFPs:
Call for Proposals - CFP-REGION-XXXX-CITY-XXX
Service Canada (SC) is accepting funding applications from organizations interested in obtaining financial assistance to provide (insert specific activities or services to be provided) to (insert clients to be served i.e. unemployed persons and/or Youth) at location or various locations as follows:
CFP-REGION-0000-City-000:
Employment Assistance Services – Employment Services for Youth
An application package containing the full eligibility and proposal requirements are available for download below (see "Document Required"), or from the Service Canada Centre at (please insert complete physical address).
Note: if the following document is not accessible to you, please see contact information below.
About PDF files.
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ApplicationPackage |
CFP-REGION-0000-City-000 |
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PROPOSALS AND FUNDING APPLICATIONS MUST BE RECEIVED NO LATER THAN (INSERT TIME OF DAY AND DATE)
AN INFORMATION SESSION ON THIS CFP WILL BE HELD
WHEN – WHERE – HOW TO REGISTER
Please make any inquiries with respect to this Call for Proposals to: (provide name, phone number and e-mail address of Service
ANNEX 8 – Information Session Guidelines and Procedures for Q’s and A’s
The following outlines the proposed management process of the Questions and Answers (Q&A) during a CFP:
The Information Session:
The date of the Information Session will be posted on the CFP Notice and will be held within 10 calendar days of the final posting date of the CFP.
The purpose of the session is to provide information specific to that CFP, and will follow the Application Package and completion requirements:
- general information on the CFP process and the steps involved;
- an overview of the application package and completion requirements;
- specifics of the activities sought through this CFP;
- an overview of information on service offering objectives, eligible activities, and eligible costs;
- a review of the Assessment Grid including: the areas where disqualification of a proposal can occur; the weighting of each factor; and, the 60% pass requirement for each category;
- overview of completion of mandatory documents (e.g. sections of the application);
- information on what constitutes the 40 pages (excluding mandatory forms and the budget) of the proposal that will be scored;
- timelines for questions and answers to be posted via the website;
- responding to questions from the group or arranging to post a response on the website if it is not possible to respond to the question at the time of the information session;
- expectations for commencing the activity;
- expected results; and,
- the role of the Office of the Fairness Advisor (See ANNEX 11).
Applicants must be reminded that they have no entitlement to Service Canada funding until a legal agreement is signed by both parties. No costs can be incurred, and no activities can take place before the start date of the signed agreement
Potential applicants need to be encouraged to submit a complete proposal that clearly outlines their objectives and activities as it will form the basis for the resulting agreement for both activities and budget allowed. Therefore proposals must be realistic and financially viable. Applicants’ attention should be brought to section 4.9 of this document during the information session. In preparing proposals it is important for the applicant to understand that their proposal will be judged on the written submission for reasonableness and financial viability. It is the applicant’s responsibility to ensure that budgets requested and activities outlined are realistic and reasonable and can form the basis of the agreement, if selected as the highest ranked proposal.
Oral questions will be accepted during the session. These questions will be noted during the meetings and subsequently transcribed, translated, and posted along with the responses, and posted on the Stakeholder Engagement and Call for Proposals for Employment Programs web page.
Guiding Principles
Questions will be responded to in a fair, open, and transparent manner by members of the CFP Committee. The responses must be in keeping with the usual protocol established within the department and may require vetting with Communications, Legal Services or other expertise prior to being released.
Every effort must be made to ensure that the question is clear and understood prior to responding.
Responses should be complete and not contradictory to other documents or responses.
All questions and their responses must be translated and subsequently posted on the Stakeholder Engagement and Call for Proposals for Employment Programs web page.
In order to ensure fairness and transparency in the Q&A, potential applicants must be advised of the cut-off date for the posting of questions.
Quality assurance check will be required on both the French and English versions of the responses.
During the Information Session, the CFP Committee will determine if it is feasible to answer the question live. If it is not, the question is deferred and responded to on the website.
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