• Guide for Applicants
• Schedule A
• Schedule B
• Appendix 1
• Application Form

Schedule A

Suggested Format for Performance Indicators - Planning Table

Clearly identify your initiative's objectives and the activities and associated performance indicators that will help to determine whether your objectives have been met.

The following example illustrates these concepts - objectives, activities and indicators that would apply to infrastructure and technologies to improve connections between modes or modal integration.

Schedule B

Required Financial Information

Each proposal must include the following financial elements:

· an estimate of the total and eligible costs for the initiative and an operating budget;

· a forecast of how funds will be spent (salaries, consultants, supplies/equipment, communications and other expenditures);

· a breakdown of both total and eligible costs on a quarterly basis by fiscal years;

· a list of collaborators providing financial or in-kind support;

· for the applicant, the amount of confirmed support and the proportions that are cash and in-kind; and

· for each collaborator, the amount of confirmed support and the proportions that are cash and in-kind.

A letter of intent, including contact information, from each collaborator who will be providing financial or in-kind support must accompany this financial information. These letters must include a statement of interest in the initiative as well as a description of the nature, and extent of the support, and, pay-in-kind contributions, their sources and valuations. As part of the assessment process, collaborators may be contacted to seek clarification, as required. Successful applicants will have three months to obtain confirmation letters from their collaborators once their projects are approved. No payments will be made to successful applicants before these letters are obtained.

In-kind contributions, where approved, may involve non-cash assets such as land, buildings, equipment, use of facilities, labour, and/or goods provided by the applicant and/or by the applicant's collaborators.

In-kind contributions should be measured at fair value or at cost - whichever is lower - at the date of contribution. Fair value is estimated using market or appraisal values. For contributed materials or services that are normally purchased, fair value would be determined in relation to similar materials and services.

No profit to the applicant or to any of the applicant's collaborators shall be taken into account or otherwise allowed when estimating or determining the fair value or cost of an in-kind component of the applicant's matching contribution.

A matching contribution may include an in-kind component only if (a) the applicant has demonstrated that either fair value or cost has been reasonably estimated or determined for that component; and (b) the nature, extent, source and valuation of that component has been approved by the review committee simultaneously with the approval of the initiative.

Appendix 1

Assessment Criteria

Assessment criteria that will be used by the review committee are outlined below. Criteria are divided into two parts; the respective weight of each part is shown. Applications must achieve a 60% score in each part in order to be considered for funding.

In addition to the above criteria, Transport Canada will also evaluate each proposal based on:

- Proposal Methodology, i.e. alignment with one or more of the objectives of the program; and measurable performance indicators that demonstrate if objectives have been met.

- Team Qualifications and Experience, i.e qualification/knowledge/previous experience of team members; prior success with similar size of project; and demonstrated project management skills.

- Project Management, i.e. project organization; task definition; project scheduling; and time management of personnel.

- Cost versus Benefit Comparison & Risk Analysis, i.e. the expected benefits are in line with the requested funding; the listed risks to the project are complete, realistic and include likelihood/impact details.

- Quality of Proposal, i.e. the proposal is clear and understandable; generates confidence in thoroughness and quality of the work to be done; and avoids logic and completeness gaps.

- Relevance of Proposal, i.e. the proposal is relevant to the current reality of the Canadian transportation system; clearly states how proposal's goals identify and address a need or problem; is not a duplication of similar work.

- Feasibility of Proposal, i.e. the proposal is feasible with stated resources, timelines and work to be done.

APPLICATION FOR FUNDING

Part A - Applicant Information

Part B - Initiative Information

Part C -Budget

Part D - Conflict of Interest

In compliance with the Conflict of Interest and Post-Employment Code for public office holders or the values and ethics code of the Public Service, please answer the questionnaire below, to ensure that former holders of public office do not receive a direct benefit from this proposal:

1. Do you employ, in your business or establishment, a former public office holder who left the federal government in the last 12 months?

2. Does your business have, as a shareholder, a former public office holder who left the federal government in the last 12 months?

3. If you answered yes to question #1 or #2, was this person at an Executive level or higher while in public office?

4. If you answered yes to question #3, you must ask that employee/shareholder to contact his/her former department to obtain written confirmation that he/she is in compliance with the post-employment provisions of the Conflict of Interest and Post-Employment Code. Such confirmation must be provided to Transport Canada's Highway Policy Branch prior to the signing of any contribution agreement by Transport Canada officials.

Part E - Intellectual Property

Any intellectual property resulting from the work will remain with the recipient.

Notwithstanding the foregoing, by submitting this proposal, the recipient agrees that information about findings that are not commercially sensitive will be summarized and published by Transport Canada, on the Transport Canada website and/or in hard-copy form, to serve as information for the transportation sector and as guidance for future activities in the transportation sector.

Recipients must agree that Transport Canada can use all information and material developed under the terms of the contribution agreement, during and following the term of the agreement.

Part F - Applicant Declaration

I (We), the undersigned, hereby certify that:

· all information provided in support of this request for funding is true and complete;

· if funding requested in this application is approved, the funds will be spent solely for the initiative and activities described in this application;

· I (we) agree to submit an evaluation after the initiative is completed and before the release of a 10% holdback; and

· I (we) provide consent for Transport Canada to make necessary credit and other inquiries in support of this request.