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![]() Canada Small Business Financing ProgramHow to Use the Canada Small Business Financing Act Welcome to the new CSBFA This booklet is intended to help you understand and use the Canada Small Business Financing Act (CSBFA). The CSBFA is a continuation of the Small Business Loans Act, a federal program that has helped small businesses obtain financing for 38 years. Under the CSBFA, the federal government shares the risk on loans made by lending institutions. In general, the CSBFA applies to loans:
To finance the risk under the CSBFA guarantee, lenders are responsible for collecting and paying a registration fee of 2 percent of each loan made, plus an annual administration fee of 1.25 percent, calculated on the monthly loan balance. In return, the federal government guarantees 85 percent of the lender's losses in the event of default. Contents
There are a variety of ways to use this booklet. For example, if you:
Note: This booklet is designed to answer most questions about the Act, but it is not the actual law. The law is contained in the Act and Regulations. The Lender Guidelines provide interpretations of the Act and Regulations and are updated on a regular basis. For situations that are unclear, use the references provided to obtain more information from the CSBFA Guidelines.
This summary of key changes is intended for use by lenders familiar with the Small Business Loans Act (CSBFP), which the CSBFA replaces.
CSBFA: Expectations of CSBFA lenders are to:
Not specifically addressed. CSBFA: A going concern is a small business that has operated within 60 days prior to acquisition. CSBFP:Not addressed. CSBFA: Only when buying property must 50 percent be required to operate the business. Subsequent improvements can only be to the operational area. CSBFP:The 50/50 rule applied to all premises loans, regardless of whether they were for purchase or improvement. CSBFA:
Non-refundable taxes and customs duties are included in eligible asset
cost. CSBFA: Appraisals are required when:
Only a non-arm's length asset purchase was addressed. CSBFA:
Expenditures or commitments made within 180 days of the loan approval
date are eligible, as long as they were not financed by a term
loan. CSBFA:
Decontamination can be financed in certain circumstances. CSBFA: Related borrower is defined. CSBFP:Not addressed. CSBFA:
The CSBFA limits loans to related borrowers, including outstanding
CSBFP loans, to $250 000 unless they are subject to the
independent small business rule as defined in the CSBFA
Regulations. CSBFA: Security-ranking requirements in various lending situations are set out. CSBFP:Some situations not addressed. CSBFA:
Distinction is made between primary and additional security, making
release and substitution rules clear. CSBFA:
Substitution and release of assets rules extended to cover more
situations. CSBFA:
Guarantees may be substituted for other guarantees or security on
business assets. CSBFA: Loan document contents, but not the form, are specified. CSBFP:A promissory note was required. CSBFA: Interest rate is set when:
Interest rate was set when promissory note was signed. Changes to outstanding loans — see also Security (above) CSBFA: Repayment terms may be altered at any time as long as changes do not compromise the ability to repay. CSBFP:Changes were permitted only in case of actual or impending default. CSBFA: Submission deadline is 36 months from the date specified in the demand for payment. CSBFP:Deadline was 36 months from the default date. CSBFA:
An interim claim for loss can be made before realizing on personal
guarantees and/or finalizing compromise settlements. CSBFA: Interest on unpaid amounts is for:
Interest on unpaid amounts was for:
CSBFA: Costs of preparing and registering security documents can be charged to the borrower. CSBFP:Not addressed. CSBFA:
Annual administration fee of 1.25 percent is payable
quarterly.
CSBFA: Specific remedies are set out for several examples of
non-compliance.
The CSBF Loan screening and registration process is not complicated. Use the flowcharts on the following pages to guide your thinking. Although the CSBFA is intended to make financing available to business that may not otherwise meet commercial lending requirements, lenders are expected to make and manage CSBF Loans with the same care and procedures they would use with any other loan. Before making the loan, lenders should:
In managing the loan, lenders should:
The process for making a CSBF Loan
Step 1: Is the customer eligible? (Ref: A 1, 2)
Step 2: Are the purpose and assets being financed eligible? (Ref: A 4)
Step 3: Is the amount eligible? (Ref: A 3, 5)
Step 4: Does the security meet the program requirements? (Ref: A 7)
Step 5: Are the terms and documentation acceptable? (Ref: A 6, 7)
The program is intended to assist Canadian small businesses. Virtually all small businesses are eligible to receive a loan under the CSBFA, but there are some restrictions. To be eligible, a customer's business must:
Note that a borrower must satisfy all of these conditions. Is the customer eligible for a CSBF Loan?
Step 1: Is the customer operating a for-profit enterprise? (may be a sole proprietorship, a corporation or a partnership) (Ref: A 2)
Step 2: Will the loan finance an agricultural activity? (StatsCan Group 01—Agricultural Industries) (Ref: A 1)
Step 3: Will assets financed be used for a business carried on in Canada? (Ref: A 1)
Step 4: Is this an existing business?
Step 5: Are annual gross revenues below $5 million? (Ref: A 1)
The Act is intended to help small businesses buy or improve tangible capital assets to be used in Canada for a new or existing business. Working capital needs, such as inventory financing, are not eligible for loans under the Act. Eligible assets fall into three classes:
In addition, the 2 percent loan registration fee may be financed as part of a CSBF Loan. Lenders may include more than one class of asset in a single loan registration. Note that each class carries certain security requirements, described later in this booklet. Are the purposes and assets eligible?
Step 1: Are the assets necessary for the borrower's business? (Ref: A 4)
Step 3: Does the borrower intend to sell the operational area within 3 years? (Ref: A 5)
Step 4: Does the borrower intend to lease or sublease the operational area within 3 years, except to operate a mini-storage, hospitality, or health care business? (Ref: A 5)
There are two criteria to consider in determining the maximum loan amount:
The eligible cost of the asset can include related:
The eligible cost cannot include:
If the borrower is buying
the eligible cost is the lower of the purchase price or an independent
appraisal.
Determining the maximum eligible loan amount
Amount must meet both criteria Criteria 1 - Determining the maximum available to this borrower (Ref: A 3)
Step 1: Does this borrower control any other
borrower?
Step 2: Does this borrower share premises, expenses or employees with any other borrower? (Ref: A 2)
Step 3: Do the businesses operate at separate premises and each derive less than 25 percent of its revenues from the other? (Ref: A 2)
Step 4: Does this borrower have any outstanding loans under the CSBFP or the CSBFA? (Ref: A 3)
Step 5: Subtract the aggregate of all outstanding loans to this borrower and, where applicable, to related borrowers (at the date of first disbursement under this loan) from $250 000. The result is the maximum available to this borrower. (Ref: A 3) Criteria 2 - Determining the maximum eligible loan for this asset purchase (Ref: A 5) Step 1: Obtain the cost of the asset, net of all discounts, rebates and allowances. Include only expenditures or commitments made within 180 days before the approval date of the loan. Existing term loans cannot be rolled into a CSBF Loan. (Ref: A 5) Is the borrower buying: (Ref: A 5)
The maximum eligible loan for this asset purchase is the result of the following:
The total eligible CSBF Loan amount is the lesser of the maximum available to this borrower or the maximum eligible loan for this asset purchase. Securing a CSBF LoanSecurity for loans is divided into two groups. Primary securityis mandatory.
is optional. In addition to primary security, the lender may take:
To preserve eligibility in the event of a claim for loss, lenders must ensure that:
Note: Personal guarantees do not limit the liability of sole proprietors or unlimited partners in a partnership. Is the security sufficient and eligible?
Step 1: Follow all paths that apply. (Ref. A 7 (all)) If the loan finances real property or equipment improvements, is there a prior charge on the asset(s)?
If the loan finances real property or equipment purchase, obtain a first charge on assets as primary security. To step R If the loan finances leasehold improvements, are the borrower and landlord dealing at arm's length, as provided in the Income Tax Act (Section E)?
If the loan finances computer software, lender may take alternate security on business assets as primary security. To step R Step 2: Does the prior charge flow from an after-acquired clause?
Step 3: Is there a charge resulting from a term loan
(conventional or CSBF) on the assets financed by this loan?
Step 4: Were/are the other loans made more than 30 days either before or after this loan is made?
Step 5: Are prior personal guarantee(s) in place?
Step R: Register security as appropriate.
Step S: Security appears sufficient and eligible The Act specifies that each CSBF Loan must be:
Only fees specifically permitted by the Act may be charged to the
borrower.
The terms of the loan must be documented at the time the loan is made. The borrower and lender may agree to change the original terms of the loan during the life of the loan agreement. In this case, the lender should refer to page 18 of this booklet to ensure the loan remains eligible under the Act in the event of a claim for loss. Any change should be fully documented. Terms and documentation checklist
Changes to outstanding loans ─ retaining program eligibility The intent of the Act is to give lenders and borrowers flexibility to respond to changing circumstances over the term of a CSBF Loan. Changes need not be communicated to the Canada Small Business Financing Administration provided:
When considering changes to outstanding loans, special care should be taken:
Checklist for changes to outstanding loans Ten-year term: Canada Small Business Financing Administration must approve any change that extends the term of a loan beyond 10 years. Make the request in the last two years; include grounds and documentation. Interest Rate: If the interest rate is changed from fixed to floating or vice versa, ensure the new loan agreement specifically observes the prescribed rate ceiling. Substituting Primary Security:Substitute assets only if:
Substituting Additional Security: No restrictions on substitution. Releasing Primary Security:Release primary security assets only if:
Release additional security only if:
REMEMBER: Where other business assets have been taken as primary security for a leasehold improvement or computer software loan, be sure to observe the rules for substitution and release of primary security. When substituting or adding personal guarantees, ensure that they are:
A claim for loss is made after the following have occurred:
There are two types of claim for loss:
A claim for loss or a request for an extension to the loss submission deadline must be submitted within 36 months of expiration of the period specified in a notice of default. Since most loans are repaid without recourse to the claim for loss process, the claims procedure is not covered in detail in this learning guide. Please refer to the relevant CSBFA Guidelines sections (noted opposite) for instructions on establishing and documenting losses. Typical claim for loss procedure
If a borrower fails to comply with a material term or condition of a loan, the lender serves notice of default and demand for payment by a specified date. Does the borrower correct the default or repay the loan?
Is realization complete?
Is additional follow-up requested?
Common causes of claims reductions and declines Only a small percentage of loans registered under the Act result in claims for loss. Of these, most are paid without adjustment. Where a lender has not adhered to the requirements of the Act, however, the Canada Small Business Financing Administration has no alternative but to reduce or decline the lender's claim. The purpose of this section is to list common causes of claims reductions and declines and to suggest remedies. The list is in three sections:
Many causes of claims reductions and declines stem from fundamental mistakes made long before the loan goes into default. To lessen the chance that a future claim will be reduced or declined, refer to this list when
Causes of claims reductions and declines and suggested remedies Non-correctable errors Cause:Errors that make a loan ineligible for any claim:
Suggested remedy: De-register and manage as a conventional loan. Cause: Claim or extension not submitted in time frame (see page 21). Suggested remedy: No remedy. Correctable errors Cause:No evidence of asset purchase or payment. Suggested remedy: See page 12. This fault occurs most often with property and leasehold improvement loans. Some lenders reduce this risk by advancing funds against receipts and later convert the documented file to a CSBF Loan. Cause: Some assets were purchased more than 180 days before loan approval date (see page 13). Suggested remedy: De-register ineligible portion of the CSBF Loan. Cause: Loan exceeds prescribed percentage of asset cost. Suggested remedy: See page13 and Guidelines C, para. 5. Cause: Personal guarantees exceed maximum. Suggested remedy: See page 15 and Guidelines C, para. 5. Cause: Ineligible fee charged. Suggested remedy: See page 17 and Guidelines C, para. 5. Cause: Security not taken or defective. Suggested remedy: Correct defects (see page 15). Cause: Loan terms and/or documentation faulty. Common errors include:
See page 17 and Guidelines C, para. 5. Ensure that:
Processing errors Cause:Payment reversal after five days. Suggested remedy: CSBF Loan payments reversed by the lender after five working days must be credited to the loan, reducing the amount claimed correspondingly. Cause: Additional realization proceeds. Suggested remedy: Ensure all assets held as security and all guarantees are accounted for in the realization documentation. Cause: Sharing of realization proceeds. Suggested remedy: See Guidelines C, para. 4 for requirements. Cause: Realization costs claimed twice.. Suggested remedy: Calculation error. Costs that have been deducted from the realization proceeds cannot also be added to the amount claimed. Cause: Ineligible or unsupported realization costs. Suggested remedy: See Guidelines C, para. 3, C, para. 9 and C, para. 10. Cause: Claim loss documentation incomplete. Suggested remedy: See Guidelines C, para. 9 and C, para. 10. PRINTING A COPY OF THE GRAPHIC VERSION OF THIS DOCUMENT The graphic version (camera-ready version) of the publication is only available in an Adobe Acrobat format. To print a copy of this 28-page, 8 1/2" x 11" formatted document including the graphic elements, you need Adobe Acrobat Reader. If you already have Adobe Acrobat Reader on your platform, follow this link to download and print the Adobe Acrobat version of this document. We recommend that these documents be printed in a back-to-back format. If you do not already have Adobe Acrobat Reader on your platform, it is freely available and enables Windows, Macintosh, DOS and UNIX users to view, navigate through and print any PDF document. You can download the Adobe Acrobat Reader of your choice at this address: http://www.adobe.com/prodindex/acrobat/readstep.html. |
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Created: 2005-05-29 Updated: 2005-08-09 ![]() |
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