Marine Mode

Reporting Data

Conveyance Reporting

All marine conveyances are required to transmit marine cargo data to the CBSA 24 hours prior to loading cargo at a foreign port.

• Various Reporting Circumstances
• Estimated Time of Arrival (ETA) Accuracy
• Conveyance Reference Number
• Pre-arrival Notification (PAN)

Various Reporting Circumstances

• Carriers making emergency or forced stops at Canadian port
  Carriers that are carrying commercial goods are required to report anytime they are stopping at a Canadian port.
  
• Ballast Vessels (empty vessels)
  Carriers are not required to report empty vessels under ACI.  Empty vessels should be reported on a paper A6 to the local CBSA office.
  
• Bunkering vessels (those stopping at a Canadian port for fuel)
  Carriers are required to report vessels carrying commercial cargo in accordance with ACI regulations, including bunkering and seaway inspections.
  
• Ferries transporting commercial cargo
  Ferries transporting commercial cargo are an extension of highway and will be covered in the highway mode in a future phase of ACI.
  
• Cruise Ships transporting commercial cargo
  Cruise ships transporting commercial cargo must report a conveyance report as well as cargo reports in accordance with ACI regulations.

Estimated Time of Arrival (ETA) Accuracy

If the date (calendar day) of arrival changes, the ETA must be transmitted, received, and acknowledged by CBSA prior to 11:59 p.m. of the day before the original ETA.  Also, if the time of the ETA changes by more than 8 hours, the carrier must transmit a change to the ETA.

Example:
ETA on A6 is 20:00, April 30, 2004
ETA changes to 03:00, May 1st, 2004

The marine carrier must transmit a change because the actual day of arrival changes.  The electronic change is required no later than 11:59 p.m. on April 29, 2004.  If however:

Example:
ETA on A6 is 16:00, April 30, 2004
ETA changes to 23:00, April 30, 2004

The marine carrier is not required to transmit a change to the ETA.

Conveyance Reference Number

Who creates the Conveyance Reference Number (CRN) and why must the CRN be reported on every cargo report?

The master carrier establishes the Conveyance Report Number (CRN). The CRN links all cargo reports to the vessel on which the cargo is to arrive. Therefore, the CRN must be reported on all cargo reports of each consortium partner. The master carrier must assign and communicate the CRN to all consortium partners well in advance of the first load port in order that all carriers in the consortium partnership can transmit their cargo reports 24-hours prior to loading.

Pre-Arrival Notification (PAN)

Will the marine carriers, or their agent, continue to provide the CBSA with the pre-arrival notification (PAN) even when the A6 conveyance report is transmitted 96 hours prior to arrival of the vessel at the first Canadian port of call?

While many of the information requirements on the PAN mirror the A6 conveyance report, the implementation of ACI does not change the Pre-Arrival Notification process. The marine carrier, or their agent, will continue to provide the PAN to the local CBSA office 96 hours prior to arrival of the vessel in the same manner as today. The complete inward report package, e.g. Form E311 Customs Declaration Card; Form E1 Ships Stores Declaration; the Form Y14 Crew's Effects Declaration; etc., may be presented to the CBSA on arrival.