Magnetic media transmittal

The following sections provide the required specifications for completing the Magnetic Media Transmittal Record.

Record order

The transmittal record must appear as the first record for each magnetic media submission.

On December 18th, 2002, we changed the first tag from <submission> to:

<Submission xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:noNamespaceSchemaLocation="layout.xsd">

<T619>

<sbmt_ref_id></sbmt_ref_id>

Submission reference identification

Required 8 alphanumeric

Note This number is a unique number that is created by the transmitter to identify each submission they file with CRA.

<rpt_tcd></rpt_tcd>

Report Type Code

- required 1 alpha

- Original = O

- Amended = A

<trnmtr_nbr></trnmtr_nbr>

Transmitter number

- required 2 alpha, 6 numeric

- your magnetic media transmitter number assigned by the CRA

- alpha portion of transmitter number.
Must contain MM

Example
MM999999

Note
If you are a current magnetic media transmitter, use the MM number that we have already assigned to you. If you are a new transmitter and you require a magnetic media transmitter number, please call 1-800-665-5164 to obtain your number.

<trnmtr_tcd></trnmtr_tcd>

Transmitter type indicator

- required 1 numeric

- 1 if you are submitting returns on your own behalf

- 2 if you are submitting returns on the behalf of others

- 3 if you are submitting returns on your own behalf using
a purchased software package

- 4 if you are a software vendor

<summ_cnt></summ_cnt>

Total number of summary records

- required 6 numeric

- total number of summary records filed on this magnetic medium

<lang_cd></lang_cd>

Language of communication indicator

- required 1 alpha

- please indicate which official language you would prefer

- E for English

- F for French

<TRNMTR_NM>

<l1_nm></l1_nm>

Transmitter name - line 1

- required 30 alphanumeric

- the first line of the transmitter's name

<l2_nm></l2_nm>

Transmitter name - line 2

- 30 alphanumeric

- the second line of the transmitter's name

</TRNMTR_NM>

<TRNMTR_ADDR>

<addr_l1_txt></addr_l1_txt>

Transmitter address - line 1

- 30 alphanumeric

- the first line of the transmitter's address

<addr_l2_txt></addr_l2_txt>

Transmitter address - line 2

- 30 alphanumeric

- the second line of the transmitter's address

<cty_nm></cty_nm>

Transmitter city

- required 28 alphanumeric

- the city in which the transmitter is located

<prov_cd></prov_cd>

Transmitter province code or territory code

- required 2 alpha

- the Canadian province or territory in which the transmitter is located

- please use the following abbreviations:

or

- the state in the USA where the transmitter is located

- please use the following abbreviations:

- when the transmitter's country code is neither CAN nor USA, enter ZZ in this field

<cntry_cd></cntry_cd>

Transmitter country code

- 3 alphanumeric

- the country in which the transmitter is located

- please use the alphabetic country codes as outlined in the International Standard (ISO) 3166 - Codes for the Representation of Names of Countries

- always CAN for Canada, and USA for the United States of America

<pstl_cd></pstl_cd>

Transmitter postal code

- required 10 alphanumeric

- the Canadian postal code of the transmitter

- format: alpha, numeric, alpha, numeric, alpha, numeric

Example
A9A9A9

or

- transmitter's USA zip code

or

- when the transmitter's country code is neither CAN nor USA, store the foreign postal code

</TRNMTR_ADDR>

<CNTC>

<cntc_nm></cntc_nm>

Contact name

- required 22 alphanumeric

- contact's first name followed by surname

- omit titles such as Mr., Mrs., etc.

<cntc_area_cd></cntc_area_cd>

Contact area code

- required 3 numeric

- area code of telephone number

<cntc_phn_nbr></cntc_phn_nbr>

Contact telephone number

-required 3 numeric, followed by (-) and 4 Numeric.

- telephone number of the contact

<cntc_extn_nbr></cntc_extn_nbr>

Contact Extension Number

- 4 numeric

- extension number of the contact

<cntc_email_area></cntc_email_area>

Contact E-mail Address

- 60 alphanumeric

- email address of the contact

</CNTC>

</T619>

NOTE: All returns to be filed in this submission would be included at this point in the XML document.

</Submission>