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REGULATORY IMPACT ANALYSIS STATEMENT
Ocean Dumping Permit Fee Regulations
(Site Monitoring)
(This statement is not part of the Regulations.)
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Description
The purpose of the Ocean Dumping Permit Fee Regulations
(Site Monitoring) under paragraph 19.1(a) of the Financial Administration
Act (FAA), is to introduce a requirement upon publication
in the Canada Gazette Part II, for permittees who dispose
of dredged or excavated material at sea to pay fees of $470 per
thousand cubic meters authorized under the permit for ocean
dump site monitoring. The Department of the Environment
(Department) originally intended to use disposal at sea regulations
under a revised Canadian Environmental Protection Act
(CEPA) for this new fee (Monitoring Fee). A delay in the promulgation
of the new CEPA caused the Department to pursue the
Monitoring Fee under the FAA in order to bring the program into
compliance with the Treasury Board policy on cost recovery,
without delay.
The Department regulates disposal at sea and meets its international
obligations on the prevention of marine pollution by
dumping (London Convention 1972, and 1996 Protocol) by
means of the CEPA Part VI and the Ocean Dumping Regulations
(ODR). Under this legislation, those wishing to dispose of wastes
at sea must submit a permit application, with the required information
and a $2,500 application fee. Cost recovery for permit
application assessment and publication services was put in place
in 1993 under ODR. For this fee, the Department assesses the
application and sets permit conditions. More than 90% of the
total quantity of waste disposed at sea is from dredged sediments
and excavation material. Other wastes include fisheries wastes,
old vessels and scrap metal. Permits are valid for up to one year.
At present, the Department only conducts dump site monitoring
at representative sites receiving dredged and excavated materials.
The monitoring allows clients continued access to suitable
dump sites by helping to ensure that the permit conditions were
met and verifying that assumptions made during the permit review
and site selection process were correct and sufficient to
protect the environment and human health. Annual monitoring
reports are produced for client use and review by all interested
parties. In addition to the monitoring performed, regional and
headquarters staff provide technical assistance to the clients, including
the selection of dump sites, advice on monitoring issues
and day-to-day responses to client requests.
It is the policy of the Government of Canada to recover costs
for government activities that have resulted in specific benefits
received by identifiable clients. The Treasury Board Cost Recovery
and Charging Policy allows federal departments, where a
specific service, or right or privilege is provided, to fairly charge
clients or beneficiaries who benefit beyond what is enjoyed by the
general public. The intention to implement cost recovery was
announced in the 1995 Government Response to the Recommendations
of the Parliamentary Standing Committee on Environment
and Sustainable Development on the review of the Canadian
Environmental Protection Act (CEPA). Clients were also advised
of the proposed monitoring fee during consultations as early as
1994.
The rationale for implementation of cost recovery is based on
the Department's ability to adhere to the following principles
found in recent Treasury Board policy:
- Equity: User fees directly target those clients benefiting from
the access to suitable, monitored disposal sites, rather than
having program costs funded by general tax revenues.
- Right and Privilege: By using a permit and accessing certain
sites, dredging and excavation clients create the need for dump
site monitoring. It is fair that, the cost of monitoring is borne
by those creating that environmental/public risk thus earning a
fair return for the Canadian public. This is in keeping with Canadian
and international user pay and precautionary principles.
- Efficiency: Market analysis suggests that the fee will not significantly
effect the demand for permits/disposal. The 2-7% reduction
in projected quantity disposed is largely a reflection of
cumulative impacts from other cost recovery and restructuring
(see Impact Assessment below).
- Accountability: The Department has committed to providing
its paying clients with detailed monitoring plans, with yearly
consultative and planning meetings to allow for input and adjustments,
and with annual reports of how and where the fees
were spent. A three-year review of the regional equity of the
fees has been promised.
- Partnership: Extensive consultation beginning in 1994, encompassing
the entire client base, other government departments,
the provinces and interested industry and environmental
groups has included two discussion papers with follow-up reports
on client comments and three impact assessments, one
internal and two by independent contractors. Clients accept the
principal of cost recovery for monitoring, but continue to lobby
for regional fees (see Consultations). The Department's
commitment to re-examine the equity of its national fees in
three years may reduce resistance.
- Cumulative Impact: The Department has taken into account
the effects on direct and indirect clients and has looked at the
incremental and cumulative impacts. This fee represents only
1% of cumulative impacts (see Impact Assessment).
- Mediation: A dispute resolution/appeals mechanism is being
developed by the Department.
Public Good/Private Benefit
The public good and private benefit elements are delineated by
the Department as follows; the costs to be recovered in this regulation
are about 45% of the total costs of the disposal at sea program
and represent a specific benefit to an identifiable client. A
further 15% is cost recovered for the permit application assessment
service. Other elements including enforcement, research,
policy and international negotiations are considered public benefit
and are not subject to cost recovery. Clients have not contested
the split, except that they maintained that no indirect costs should
be charged as they are not part of the private benefit. The Department
re-evaluated the overhead and adjusted it (see Fee
Structure for additional detail). Some indirect costs are associated
with the delivery of the monitoring and will be charged to
the client.
Given that the impact on clients has been evaluated as about a
5% increase in specific project costs1 , and represents only 1% of
the cumulative costs of restructuring and cost recovery initiatives
on the marine sector, it was proposed to recover the full costs of
the monitoring portion of the program, rather than partial costs.
Description of the Monitoring Program - What the Fees Will
Pay For
The monitoring program, delivered to clients on an annual basis
involves:
- a consultation service to allow client input when setting yearly
monitoring plans;
- where necessary, adjusting the monitoring program with respect
to potential environmental, economic or public concerns
on certain dump sites raised during the consultations;
- selecting representative sites (two major, five minor per year);
- assessing movement of the material on the sea floor (e.g. is it
staying at the site or moving towards a sensitive area?);
- assessing physical, chemical and biological properties over
time (e.g. is there chemical contamination, toxicity or bioaccumulation?);
- taking appropriate management action, to keep the site operational,
to modify its use or, in an extreme case, to close a site;
- producing a monitoring report.
Overall, monitoring provides a determination of whether dump
sites are still suitable for use by clients and to what extent. It
helps satisfy Canadian waste management and pollution prevention
objectives for ocean disposal and meet international treaty
obligations. The assessment outcome is made available to clients
in report format. The use of revenue from Monitoring Fees will
also be reported here.
Client Profile
The current client profile suggests 50-70 clients will be affected
by the fee, of which almost 70% are from other federal
governments; primarily the Department of Public Works and
Government Services, the Department of Transport, and the Department
of Fisheries and Oceans (Canadian Coast Guard and
Small Craft Harbours). Non-government clients include Port or
Harbour Authorities (or Commissions or Corporations), private
dredging companies, marinas and construction companies. This
fee will affect all those who provide dredging services for disposal
at sea in Canada and the ports and marinas which commission
the dredging, usually to maintain navigable waters. Clients
disposing (or commissioning the disposal) of dredged material,
are generally responsible for about 90% of the total volume disposed,
which will be subject to the fees. The remaining 10% will
be disposed by construction companies needing to dispose of
clean excavation material. The number of excavation clients increased
in 1996, which may be related to increased costs for
landfill or ground transportation. Dredged material clients are in
transition. It is expected that between 1997 and 2008, the private
sector component will increase as the Canadian Coast Guard
withdraws from dredging and as the Department of Transport and
the Department of Fisheries and Oceans (Small Craft Harbours)
reform the port and harbour systems. About 80% of all clients
are small volume users who dispose of less than 25 000 cubic
metres under a permit.
The client base likely to be affected by the Fee is not expected
to be affected directly by the other major marine initiatives set
forth in the National Marine Policy such as; the Marine Navigation
Services Fees, the Ice Breaking Fees, the St. Lawrence Ship
Channel Maintenance Dredging Service Fees, the reform of pilotage
or the initiation of emergency response. Other federal initiatives
such as the Department of Agriculture and Agri-Food
inspection fees will also not impact directly on this client base.
The marine community at large, however (e.g. vessels, port users
etc.) may be affected indirectly through increases in harbour dues
or other charges.
Alternatives
In 1994, the Department examined the pricing strategies of disposal
at sea programs in England, France and two jurisdictions in
the United States as shown in Table 1. Fees for alternative disposal
at landfill sites were also examined.
Table 1 - Fees From Other Jurisdictions
Jurisdiction
|
Fee Structure
|
England
|
Full costs of all licensing activities calculated annually, includes an administrative fee and a licensing fee. In certain
instances, the fee structure also attempts to distribute the financial burden from one licensee to all licensees who might
benefit from the work.
|
France
|
No cost recovery for disposal at sea.
|
USA - Puget Sound, Washington
|
Partial cost recovery. Fees include a flat rate application fee and a disposal fee of approximately $0.50 (US) per cubic
yard (roughly $0.97 (Can) per cubic metre)2.
|
USA - Long Island Sound, Connecticut
|
Partial cost recovery. There are application, disposal and dredging fees. There is a flat rate disposal fee and a dredging
fee which is based on the area dredged. The calculation of the dredging fee is done by the applicants using a formula
supplied by the Department.
|
Canada - Government landfill sites
|
Most have full cost recovery and review their costs annually. The costs covered include overhead, capital expenditures,
operations, monitoring and evaluation of material to be disposed. In 1995, public sector landfills averaged $253 per
cubic metre for non-hazardous waste.
|
After initial client consultations, two options for fee calculation
were developed by the Department and presented to clients in discussion paper.
-
Option 1 - A charge per cubic metre of dredged and excavation
material disposed. In terms of financial implications, based on
1995 client surveys, this approach would have produced an average
increase in project costs of 5.2%. High and medium volume
disposal operations would have been most affected with
an average cost increase of about 7.3%. Small volume operations
(less than 25 000 cubic metres per year), would have been
less affected (4.7%). (This was the formula that was chosen
based upon lower impacts to most clients and preferences
expressed during consultations - the actual fee/impacts are
lower based on a revised recovery target).
-
Option 2 - provided a formula for the fee which more closely
reflected the reality that the cost of dump site monitoring increases
with volume but on a diminishing basis. Option 2
would charge clients a fee that becomes smaller on a cubic
meter basis as volume increases. Here, large volume clients
would have been affected less (6.0% increase in disposal project
costs), but small and medium sized clients would have
faced a greater average increase in project costs (15.4%). This
option was not selected based on greater overall impact to most
clients and as many clients expressed a preference for option 1.
Table 2 shows several alternatives suggested by clients over the
course of consultations, which after consideration, were not acted
upon.
Table 2 - Alternative Suggestions by Clients
Suggested Fee Structure
|
Rational - Position
|
Regional fees - Clients cited the Marine Navigation Services Fees as a precedent
|
In that case, fees were different because the type and level of the services varied across the country. This is not the case
for the Monitoring Fee which is based on the same set of national guidelines across the country and the same right and
privilege to access a monitored site. Costs vary depending on the analysis needed and the type, depth and the size of the
site, which could not be better standardised on a regional basis. This is supported by the fact that projected percentage
cost increases for clients in the Atlantic, Quebec and Pacific & Western regions, were similar. There would also be an
unreasonable increase in administrative cost, which would not be balanced by an increase in fairness. Those disposing
of more, should pay more. National fees should be retained but regional equity may be revisited after a three year
period.
|
Fees to all clients (including fish offal and vessel disposal)
|
The Department incurs no incremental costs to maintain access to these sites through monitoring so no fees have been
assessed. To date, research on fisheries waste has provided no data , to suggest a need for routine monitoring. Material
is biodegradable and caught from areas generally removed from potential sources of pollution. Vessels and scrap metal
are thoroughly cleaned before disposal takes place and are considered inert. Dredged and excavation material constitutes
the majority of material disposed and may be contaminated from land based sources. Dredging clients continue to feel
that fisheries waste should be monitored. If monitoring of these wastes is required at a later date, these clients will also
pay the fees.
|
Fees negotiated on a site by site basis
|
It would be administratively complex to track and bill clients, given a 5-10 year monitoring cycle and multi-user sites.
This potentially extended period between disposal and monitoring could also create a problem with enforcement of
non-payment.
|
No fees or a fee to cover less than 100%
|
In accordance with the Treasury Board Cost Recovery and Charging, where a government service or right or privilege,
provides benefits to an identifiable client, the cost of this service or enabling this right or privilege, should be
recovered from the beneficiaries, unless this would impose an unreasonable cost burden on these clients. The impact
studies conducted with the clients of this program indicate that the impact is about 5% of individual project costs, even
on small volume clients. As such, the option of no fee or a reduced fee was not chosen. Clients are not happy with this
result but appear resigned to it.
|
Clients do their own monitoring
|
An assessment of monitoring costs indicates that it would be more expensive for the majority of clients to monitor their
individual sites. Also, some sites are used by a number of clients who would have to combine resources to do effective
monitoring. There are three or four clients capable of conducting their own monitoring more cost effectively, however,
these clients will also benefit from the representative monitoring conducted on other sites as this will provide yearly
confirmation that their type of site continues to be suitable. At this time, the additional complexity of a two-tiered
system does not appear to be warranted. Client offers of assistance with monitoring elements (such as sample collection)
will be considered on a case-by-case basis.
|
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Benefits and Costs
Client Benefits
Clients benefit from the continued use of suitable disposal sites
under an ocean disposal permit as it is generally cheaper than
land based disposal, and is usually the environmentally preferable
and practical alternative for disposal of dredged or excavated
material. For these materials, the act of disposal at sea, however,
creates the need to monitor the sites for long term effects, in order
to safely allow continued access to these sites and meet national
and international reporting requirements. Imposing a fee, based
on monitoring costs, for the right or privilege of using an ocean
dump site under a permit is a fair allocation of costs to a beneficiary.
The benefits include:
- Greater client input to the planning and delivery of monitoring
through annual regional meetings and follow-up monitoring
report.
- Clients are allowed continued access to suitable dump sites.
- Annual monitoring reports for client use and review by all interested
parties increases transparency and accountability; clients
may use them to promote refinements/efficiencies in the
monitoring, as a marketing tool to show good environmental
citizenship or for addressing environmental risks.
- Regional and headquarters staff provide technical assistance to
the clients, including the selection of dump sites, advice on
monitoring issues and day-to-day responses to client requests.
The Full Cost to the Government
The Department referred to Environment Canada (1996) Draft
Guidelines to the National Policy Framework for Commercialisation
in Environment Canada and to Treasury Board guidelines
in the determination of costs. The fair market value of the right or
privilege of permitting access to suitable disposal sites, was estimated
as being approximately equal to the Department's cost of
maintaining that right or privilege through disposal site monitoring
at representative sites. Where no monitoring is provided (e.g.
for fisheries waste or vessels) site access can be maintained at no
additional costs. Costing for dredged or excavation material was
based on the minimum annual activity level recommended for
monitoring requirements (according to National Guidelines for
Monitoring at Ocean Disposal Sites). This would cover two major
sites and five minor sites each year. Unit costing for a representative
array of types of sites (e.g. shallow vs. deep) was carried out
using regional office expenditure information and recent contract
bids for similar work. A 41.8% factor was then applied to reflect
indirect costs. This resulted in a total annual cost for the monitoring
program of $1,248,000 as described in Table 3.
Table 3 - Costs of the Operation of the Dump Site Monitoring
Program based on Recommended Minimum Guideline Levels
Cost Element
|
Annual Costs
|
Salaries
|
$200,000
|
Operating costs - primarily collection, sampling, analysis and
report generation costs
|
$655,000
|
Benefits - 20% of salaries
|
$40,000
|
Indirect Costs for the Department of the Environment (41.8%
of direct costs above)
|
$353,000
|
TOTAL - assuming current availability of ships and
number of sites remains fairly constant
|
$ 1,248,000
|
Fee Structure
Ensuring that costs are equitably attributed to the users was the
key consideration in the establishment of the fee structure. The
pricing of the permit fee was directly linked to the cost of monitoring.
Where no costs were likely to be incurred, no fee was
assessed (e.g. fisheries waste). The calculation of the fee was
based on costs to provide monitoring at representative dump sites
on a per thousand m 3 basis, assuming an average quantity disposed
of about 2.1 million m3 of material per year. The average
quantity was estimated using historical data from 1991-1995, and
future projections provided through client consultations. Costs,
discussed below, included total direct costs and indirect costs.
Indirect costs, (overhead) include such things as indirect labour,
legal and other government supplied services, rent, heat, maintenance,
light, power, depreciation, taxes, and insurance. As a result
of consultations, it was agreed that, as the majority of clients are
other government departments, in particular the Department of
Public Works and Government Services, who already pay a portion
of these costs, such as heat, rent and OGD services, that they
should not pay twice. Therefore, to avoid "double billing", the
indirect costs were reduced by about 30% to remove duplicative
elements. As there is only a small non-government client base
(15-20 clients), this adjustment has been applied to all clients, for
reasons of administrative simplicity and cost effectiveness. This
revises the applicable cost to about $1 million.
This Regulation proposes a fee of $470 per thousand cubic
meters of dredged or excavated material, disposed at sea, pursuant
to an ocean disposal permit. To obtain a permit, permittees
will pay at least 50% of the estimated Monitoring Fee before disposal
operations begin and the remaining 50%, half way through
the permit term.
Payments will be made to the Receiver General. The Program
will recover monitoring costs. The use of credit cards will not be
accepted. Fees will be applied to disposal activity taking place on
or after publication of the Regulation in the Canada Gazette
Part II.
Revenue Forecasts
Given that clients are well aware of the upcoming fees, it is
likely that in the first year, most will apply for their permits before
the implementation date. This will result in a greatly reduced
income for the first year of cost recovery. Revenues in the neighbourhood
of $200,000 to $600,000 are projected for 1998-99. A
conservative estimate of revenues for years two to five is in the
range of $600,000 to $800,000. In future years, factors such as
natural dredging cycles (-12% to +9% since 1988) in addition to
factors assessed during the impact assessment such as harbour reorganisation,
other fees and taxes and general economic market
factors which are not known at this time, may reduce the amount
of disposal and the revenue.
Plans for Review of Fees
An accounting of revenues and expenditures will be provided
to clients as part of the annual monitoring report. Review of
yearly monitoring priorities will be done with client input at the
planning phase each year. Clients were informed that it is the
intention of the program to review the fees after a five-year period.
Following consultations, it was agreed to review after three
years, particularly on the issue of regional equity.
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Additional Costs Engendered by the Cost Recovery Regulation
Costs to the Government
Impact assessment estimates a 2-7% reduction in disposal activity
following implementation of this fee. Further reductions are
possible, as stated above under Revenue Projections. These reductions
should not result in a need for additional resources
beyond those already in place for this activity, but may reduce
monitoring levels, corresponding to disposal levels. Enforcement
costs are not anticipated to increase due to cost recovery, but the
focus should be on potential illegal disposal, particularly in the
first years.
Costs to the Industry
Based on the historical data in Table 4, approximately 7% of
clients will bear 73% of the cost of dump site monitoring. Federal
Government clients account for the majority of this.
Table 4 - Where the money will come from and example fees (based on 1991-1995 data)
Type of Client |
Quantity Disposed (m3) |
Percent of permits (all clients) |
Percent of permits (Government clients) |
% of total revenue (all clients) |
% of total revenue (Government clients) |
Maximum fee (per type) |
Small volume |
0 - 25,000 |
83% |
60% |
11% |
6% |
$ 11,750 |
Medium volume |
25,001 - 100,000 |
10% |
2% |
16% |
3% |
$ 47,000 |
Large volume |
100,001 - 500,000 |
6% |
3% |
39% |
24% |
$ 235,000 |
V. Large volume |
500,001 - 1,000,000 |
1% |
1% |
34% |
29% |
$ 470,000 |
|
Total |
100% |
66% |
100% |
61% |
|
Impact Assessment
An initial impact assessment began in 1995, with preliminary
client consultations and a user survey, requesting costing information
on a permit-specific basis to gauge worst case impacts at
the project level. A 1996-97 Discussion Paper on Ocean Disposal
and Cost Recovery, (and follow-up meetings) by the Department,
reported on the results of the analysis and offered clients
further opportunity for input. Comparison to the Business
Impact Test, often recommended by the Treasury Board Secretariat,
was undertaken by an independent consultant in: A Review of
Business Impact Analyses of Cost Recovery Initiatives at Environment
Canada by BCI Regulatory Policy Inc. (1997). The Department's
process was found to be equivalent to the BIT process.
A follow-up analysis in 1997 looked at cumulative impacts of
other marine initiatives, at competitiveness impacts and at
potential reduction in disposal at sea, as a result of the Monitoring
Fee and other fees. A second client survey was distributed at
this time. The report: Impact of Cost Recovery of Ocean Disposal
Monitoring, by CPCS Transcom Ltd. (1997) was concluded in
October 1997. CPCS Transcom Ltd. (formally Hickling Corporation)
was also the consultant responsible for the 1996 analysis of
cumulative impacts of seven major Marine Initiatives under the
National Marine Policy. The 1997 contract thus had the advantage
of their databases on marine traffic and the thresholds for
significant competitive impacts set in consultation with industry.
The above documents provide a detailed assessment of the impacts.
What follows is a brief summary of the results.
Incremental Impacts as a Result of the Monitoring Fee
- An average 5% cost increase on a per permit basis - It is
estimated that, given the fee of $470 per 1 000 cubic metres, client
project costs will increase on average by 4.7%. For the
smaller dredgers/users, costs could increase by an average of
4.2% while costs for large and medium volume dredgers/users
will increase by 6.6%. Impacts will be equal to or more likely
less, as clients will generally be able to spread these costs over a
much broader budget base.
- No diversion of port business or closure of ports, dredgers
will pass costs on - The Monitoring Fee alone will not have a
significant effect on competitiveness of most clients, meaning
that disruption of activity or diversion of business would not be
likely to occur. Dredgers indicated they would generally pass on
the cost. Proponents (those commissioning disposal) would neither
be forced to close operations, nor was diversion of their
business to other ports (including US and freshwater ports in
Canada) expected. Increased costs per tonne of commercial cargo
were estimated at less than $0.02 in a typical port on the east
coast and less than $0.01 in a typical port on the west coast. Some
port clients did indicate they may have short term difficulty passing
the costs on to indirect users (port/harbour users, traffic) due
to existing contracts. Long term impediments are unlikely.
- No significant shift to land disposal - The significant use of
other disposal alternatives (land disposal), was not expected, except
where land disposal is already in use on the East coast. Clients
indicated through the 1997 survey that unless the fee was to
have the effect of increasing the project cost by 50% or more,
ocean disposal would continue to be more attractive financially.
Some excavators and small harbour operators indicated they
would go to land disposal, but generally did not support the claim
with costing information.
- No differential regional impacts - On a regional basis, no
significant competitive impacts are anticipated and increases to
client project costs are expected to be similar in all marine regions
based on 1995 survey responses, as seen in Table 5.
Table 5 - Average projected increase in cost of disposal
operations by region, as a result of the proposed fee (based on
1995 survey)
% Increase in Project Cost |
Atlantic |
Pacific & Yukon |
Quebec |
REGIONAL MEAN |
4.32% |
4.40% |
5.08% |
Some clients suggested a competitive advantage would be
given to those conducting operations in fresh water (such as the
St. Lawrence or Great Lakes). Freshwater disposal is already under
a different regulatory and cost regime and may have different
competitive advantages or disadvantages. For example, the new
Maintenance Dredging Services Fee could impose similar costs
on vessel traffic moving through the St. Lawrence region.
- Projected 2% reduction in disposal activity from this fee
alone - Based on 1997 survey data, for a fee at about this level.
Cumulative Impacts
Three other major initiatives may impact on this client base directly:
- Port Reform should be neutral - (Department of Transport ) -Eight
of the 18 ports slated for transition to Port Authorities are
traditional ocean disposal clients. Initial assessment by Hickling
Corporation Ltd., in 1996, assumes the impact of port reform will
be neutral in most cases. More detailed impact analysis is planned
for 1997-98 by each port.
- Withdrawal of the Coast Guard funding from dredging will
increase port costs, but Monitoring Fee is incrementally small
- (Department of Fisheries and Oceans) - The Port of Saint John,
New Brunswick, and dredging in the Fraser River will be subject
to the new Monitoring Fee and to increased dredging costs. The
Miramichi River, has reduced its disposal activity and the Monitoring
Fee will not apply to fresh water ports. A case study in
Saint John (assumed to be typical) looked at the extra dredging
costs ($1.8 million), and cost recovery from other Marine Initiatives
affecting port clients ($8.46 million). These increases in port
related costs are significant. The Monitoring Fee however represents
only 2.4% of the total cost recovery fees.
- Restructuring Small Craft Harbours will have limited effect
on direct clients as dredging of active fishing harbours
will remain a priority for Small Craft Harbours. Impacts
after 2001 may need reassessment - A report provided by Small
Craft Harbours indicates that the proposed Monitoring Fee would
result in a 3% increase in dredging and disposal costs and the
cancellation of one dredging project per year.
- An additional reduction in disposal of 5% is forecast, for a
total of 7% as a result of cumulative impacts. These results are
based on the 1997 survey results and the above summary
information. A number of clients, particularly public sector clients
who operate with fixed budgets, indicated that an increase in
total dredging costs due to the Department's cost recovery fee and
other initiatives would have to be offset by a reduction in activity.
Clients would likely achieve this by reviewing requirements,
prolonging the period between scheduled maintenance dredging,
or cutting back on some projects. In the short term, this figure is
likely to be much higher, due to clients undertaking additional
disposal before the introduction of the new fees.
Indirect Client Impacts
- Cumulative impacts of major Marine Initiatives on indirect
clients (vessels, marine community) is moderate. The Monitoring
Fee is only about 1% of the cost. As the costs of the
Monitoring Fees will need to be passed on, to indirect clients
including vessels and port users, the Department examined, on a
gross basis, the total amount of the monitoring fee in relation to
cost recovery fees or costing of services that the federal government
will no longer be providing as a result of the National Marine
Policy. There are seven major Marine Initiatives (MI), which
according to the 1996 study by Hickling Corporation will cost the
marine industry, on an aggregate basis about $75 million in
1997-98 and was assessed as having a "moderate" impact. This
compares to the Department's cost recovery target of $1 million,
which was assessed to have no significant competitive impacts.
Overall, the cost of the Department's program represents just
about 1% of the cumulative costs that have been identified. In
assessing this information however, it should be noted that MI
fees apply to a broader client base as they include the
St. Lawrence and the Great Lakes.
- Indirect clients on the west coast will proportionately pay
less than other regions for marine initiatives, including Monitoring
Fees - According to the 1996 Hickling Corporation report,
the average MI cost per tonne will be $.30/tonne. It is highest in
PEI, at $1.30, and lowest for BC at $.093/tonne. The analysis also
showed that as a percentage of total transport costs, the Atlantic
provinces will bear the highest cost of the Marine Initiatives.
British Columbia will experience the lowest impact on transport
costs. The Monitoring Fee was estimated at an additional cost of
less than $0.02 for cargo moving through a typical east coast port
and less than $0.01 for cargo moving through a typical west coast
port4.
Other Risks
With the introduction of the Monitoring Fee, some clients may
choose to avoid payment of the fee through illegal disposal of
material. The risk may be greater where the client base is in
transition. New clients may not be aware of, or experienced with,
the regulations/fees, in which case there may be potential for
strong opposition and circumvention of the fee through illegal
dumping.
Over the short term, some clients may have difficulty in passing
off costs to indirect clients because of existing contracts.
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Consultation
Extensive consultations have been undertaken. All stakeholders
(ALL) includes the affected client base (AC), and other interested
parties including all other clients (OC), other government departments
(OGDs), the provinces (FPAC), Native groups (N)
industry (I), consulting (C), environmental groups (ENGOs) and
the interested public (Pub). Affected clients are further broken
down into dredging (Dredge) and excavation (Excav) clients,
small (Sm) and large (Lg) volume and federal government (Govt)
and private sector (Priv) clients.
Table 6 shows the schedule of consultations, number of organisations/
individuals sent the documentation or the invitations,
the response rate and the "representativeness" of the response.
Stakeholders were informed of the intent to proceed with
Monitoring Fees in 1994-95 during consultations on regulatory
issues. A user's survey was conducted in 1995-96 to gauge client
impacts and solicit opinions on options for the cost recovery fee
for dump site monitoring. Details and results of that survey are
presented above under Impact Assessment.
In 1996, a discussion paper was distributed to approximately
1,000 individuals and organisations who had expressed an interest
in ocean disposal issues. Meetings were held in all regions of
the country in January 1997. Approximately 110 people or organisations
participated. Two additional meetings were held in
June and July 1997 with major clients, to further discuss specific
issues. A second survey was circulated, following consultations
in 1997, to selected consultation participants to gather further
information on the issues of competitiveness, potential for reduced
disposal, and on incremental and cumulative impacts. Results
of this analysis are discussed under Impact Assessment. It is
assumed, that both surveys adequately represent all clients affected
by the fee, as they included different size operations, clients
from all marine regions (except the north), and government
and non-government clients. Overall response was about 50%. It
should be noted however, that response from the private sector
was limited and excavation clients provided comments but no
costing information. Provincial government departments were
invited to comment through the Federal-Provincial Advisory
Committee. No comments were received. In addition, the Pacific
Ocean Disposal Group, which acts as a focal point for input from
many west coast clients, elected not to complete the 1997 survey,
but provided additional comments. The primary reason given,
was a refusal by the Department to negotiate fees on a regional,
rather than national basis.
Table 6 - Summary of Consultation Efforts
Consultation |
Purpose |
Distribution |
Response |
Comments |
1994-95 Discussion Paper on
Ocean Disposal - an update
(of similar 1993 paper)
(Included invitation to
consultation meetings) - by
Department
|
Update on regulatory issues,
announcement of intent to
pursue cost recovery
|
120 of the 600 contacted in
1993 who expressed continuing
interest - ALL sectors included
|
10 written comments - from
AC, OC, OGDs, C |
|
1995 Regional and HQ Multi-stakeholder
Consultation
meetings - by Department
|
Provide forum for input on the
above paper and clarify issues
as needed
|
As above, and meetings were
advertised in local news papers
- ALL sectors included
|
80 including - AC, OC, OGDs,
I, C, N, Prov/territory
|
Requested a wider distribution |
Report on Ocean Disposal
Consultations, Winter 1995,
(Included invitation to
participate in cost recovery
impact/opinion survey) - by
Department
|
Rollup comments from above
paper and meetings and provide
feedback on positions and further
information
|
Revised Mailing list of 700 in
response to client suggestions
for wider distribution - ALL
sectors included
|
about 80 AC, OC,OGDs, I, C,
N, Prov/territory |
|
Major client meeting on Cost
Recovery Options in Ottawa -by
Department
|
Begin Discussions with clients
on the mechanics of cost recovery
|
5 - OGDs, I
|
All provided input and
suggestions for approaches and
structures
|
Discussions based on total
ocean disposal program
($3.4 million, including
overhead) |
1995 - Client Cost Survey - by
Department
|
To obtain costing information
and opinions on options from
clients, in order to assess
potential impacts, and costing
scenarios
|
The 50 who responded to the
invitation (sent to ALL sectors),
AC, (Govt, Priv, Sm, Lg,
Dredge); and OC
|
29 responses overall - OC and
Priv respondents gave no cost
information but did comment
Govt, Dredge, Sm and Lg
provided requested info.
|
|
1997 - Impacts of Cost Recov-
ery of Ocean Disposal Monitoring
- by CPCS Transcom Ltd.
(formally Hickling)
|
To further evaluate - competitiveness
and cumulative impacts
- through second survey
|
28 ACs (ACs attending 1997
consultations were surveyed -
all groups) Final document
available on request
|
11 survey responses - Govt,
Priv, Sm, Lg, Dredge
(Major case studies reviewed
with clients before release)
|
West Coast umbrella Group
PODG - refused response on the
basis of no regional fees |
1997 - A Review of Business
Impact Analyses of Cost
Recovery Initiatives at
Environment Canada - by BCI
Regulatory Policy Inc.
|
To assess validity of impact
assessment conducted for this
initiative, as compared to the
Dept. of Industry approved
BIT test
|
Document available on request
|
Major findings incorporated
into RIAS and 1997
Consultation Report -
No comments to date -
|
Suggested equivalency with BIT |
1997 Report on Consultations
on Cost Recovery, 1997, - by
Department
|
Rollup comments from above
paper and meetings and provide
feedback on positions and further
information
|
200 - all participants and selected
interested parties
|
10, including letters to the minister,
largely from the members
of the West Coast group -
PODG, seeking regional fees
|
All letters were answered
individually
|
1998 Prepublication in the
Canada Gazette Part I
|
Provide one more opportunity
for clients to comment on
proposed regulation
|
Publication in the Canada
Gazette Part I and distribution
to major client groups
|
7 letters were received from
four clients, three of the letters
were sent directly to the
minister
|
All letters were answered
individually |
In general, there was little opposition to the concept of a
Monitoring Fee, per se. However, a number of issues were raised
during the consultations which are summarised in the following
documents: 1996-97 Discussion Paper on Ocean Disposal and
Cost Recovery; and 1997 Report on Consultations by the Marine
Environment Division, Environment Canada, Ottawa. Major issues
and responses are shown in Table 7. It should be noted that
some additional issues, such as fee options and the reduction of
overhead have been discussed previously (Table 2) and are not
repeated here.
Table 7 - Major Consultation Issues
Issue |
Departmental Response |
Regional fees, like the Marine Services Fees are
needed
|
This option was considered (see Alternatives) but not adopted. This continues to be the most contentious issue as
west coast clients feel they will be subsidising their competitors across the country as that region generally
disposes of greater volumes. Agreement to revisit the regional equity issue in three years, may reduce the resistance.
|
Current regional spending seems to be less than
costs identified in the discussion paper
|
Differences were due, in part, to the elements included in the assessment of total costs, such as salaries, benefits,
overhead and vessel costs. The 1997 level of monitoring is also less than the minimum level required by the
monitoring guidelines. Reductions in Overhead sought may also reduce the perceived disparity.
|
Sand by-passing should be exempted or treated
differently
|
Sand by-passing is the disposal of sand by sidecasting it into an area where currents will move it along the shore
line. Sidecasting of clean dredged sediment whether it be sand, clay or silt or a combination of all three is dumping
under the Canadian Environmental Protection Act Part VI. Monitoring of these sites will be conducted as part of
the monitoring proposed and therefore no exemption is envisaged. The Department is working with clients to
examine the analytical requirements for application and options for alternate uses which do not require ocean
disposal permits.
|
The Monitoring Fee will divert excavated materials
and materials from small dredging projects to
land-based disposal sites, to the detriment of the
environment
|
Although some clients provided these comments, they chose not to participate in the impact analysis despite
several invitations to do so, and the Department is not able to comment on the accuracy of these statements. Land
based disposal on the west coast is becoming increasingly difficult to secure, however, and ocean disposal, despite
the new fee, will likely remain a financially viable alternative.
|
Impacts on new clients such as Harbour Authorities
should be evaluated
|
This has been done to the extent possible. Training/information for new clients will be offered, on an as needed
basis. Small Craft Harbours, has also indicated that dredging at active fishing harbours will remain a priority with
them. Recreational harbours will generally not be impacted as they do not need dredging.
|
Clients wish greater input into the monitoring
program. An appeals process is needed
|
Yearly meetings will be arranged to allow for client input. Yearly reporting will account for the use of revenue and
the monitoring done. An appeals process is under development by the Department in accordance with Treasury
Board requirements.
|
Paying the full fee at application time, and not
getting a refund for unused disposal quantities is
unacceptable
|
Changes were made to allow payment closer to the start date, to allow split payments and to allow refunds.
However, to limit the administrative burden, fees will be charged and refunded in 1 000 cubic meter units.
|
Need flexibility in how to report volumes
|
Reporting on actual amounts disposed will be necessary. Scow measure will be required where practicable.
Exceptions may be necessary, especially for suction dredging and similar disposal methods.
|
Plenty of lead time is needed before introducing
new fees
|
A five year review cycle was planned. Cumulative impact analysis suggests a shorter review may be needed. The
new time frame is now three years.
|
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Compliance and Enforcement
The possible effect of fees on compliance with regulatory requirements
will be evaluated on an on-going basis to ensure that
cost recovery does not lead to illegal dumping. Training sessions
on the regulatory and fee requirements for disposal at sea will be
provided on an as needed basis, to encourage compliance.
Compliance mechanisms are provided through the application
of the Financial Administration Act and the Canadian Environmental
Protection Act and its Regulations.
Appeals/Inquiry Process
A Departmental cost recovery appeals process is being developed.
Communications Strategy
Copies of the Regulations as well as an implementation guide
will be sent to all recent and current clients as well as to relevant
non-government associations. The Department's Internet home
page may be used to announce the introduction of the Regulations
and for the distribution of pertinent information.
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Contacts
James Osborne
Head, Ocean Disposal and Shellfish
Marine Environment Division
Toxic Pollution Prevention Directorate
Department of the Environment
Hull, Quebec
K1A 0H3
(819) 953-2265
Email: jim.osborne@ec.gc.ca
Footnotes:
- Impacts were estimated based on cost increase with respect to individual permits.
This is thought to be a worst case scenario as there is usually a broader
base upon which to spread the costs - e.g. a government dredging budget, or a
port's general operating budget.
- This assumes 0.7645 cubic yards in a cubic metre and a 1998 US exchange rate
of $1.48.
- This assumes a density of 1.3 tonnes per cubic meter. e.g. value of $33 per
tonne.
- The Vancouver estimate was made using historical data on quantities disposed,
estimating the monitoring fee and dividing by the tonnage moving through the
port. Saint John was estimated as per the case study presented in the
CPCS Transcom Ltd. 1997 report.
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