The following letter was issued by the CBSA (in part, formerly known as the CCRA) on October 29, 2004 to the exporting community, outlining the reporting requirements under the proposed changes to the Reporting of Exported Goods Regulations:

SUBJECT: REVISED EXPORT PROCEDURES

The Canada Border Services Agency (CBSA) and [COMPANY] would like to advise the exporting community that Canada's Reporting of Exported Goods Regulations (Regulations) are being revised and are expected to enter into force early next year.

The amendments to the legislation require that all Canadian exports are reported to the CBSA under a risk management regime. The proposed changes will strengthen Canada's position as a trading partner by ensuring that no goods enter into the global market, from Canada, that could pose a risk to the international community.

Under the revised Regulations, exporters must submit an export declaration prior to exportation according to legislated time frames. The new legislation will permit approved carriers and customs service providers to enter into a partnership with the CBSA whereby the participant agrees to request proof of report prior to loading, therefore ensuring that goods which have not been reported to the CBSA are not exported. (No report/No load) Examples of proof of report are included in Appendix A. Also, a list of exemptions to reporting or No Declaration Required (NDR) is included in Appendix B.

Export reporting methods include:

• Canadian Automated Export Declaration (CAED)
• G7 Electronic Data Interchange (EDI) Export Reporting
• Form B13A Export Declaration
• Summary Reporting

If no declaration is required, the exporter will indicate NDR to the carrier. The exporter should specify the reason for NDR or refer to appendix B.

As per section 19 of the Regulations, any person who intends to permanently export a conveyance from Canada shall, prior to the exportation and in addition to making any other report required under the Regulations, present to the chief officer of customs at the export reporting office documentation displaying the conveyance identification number.

The conveyance identification number includes the vehicle identification number (VIN), the hull identification number (HIN), or the serial number of the conveyance. This number must be referenced on the export declaration under field 15.

During the transition phase leading up to the implementation of the new Regulations, the CBSA will continue to enforce the existing export Regulations, concentrating on the non-report of exports and the movement of all controlled, regulated and prohibited goods. Once the export Regulations become law, the exporter will be required to report exports according to new time frames.

These time frames are:

• Air - two hours prior to the goods being loaded on the conveyance;
• Rail - two hours prior to the train being built for export;
• Marine - 48 hours prior to the goods being loaded on the vessel; and
• Highway - prior to exit

Note: The reporting of bulk type homogeneous goods must be declared prior to export. This requirement does not apply to Summary Reporting participants.

The CBSA and [COMPANY] encourage communication within the exporting community and welcome the opportunity to further convey these changes.

For additional information, visit the CBSA's Web site at: www.cbsa.gc.ca/export or contact your local CBSA office or call the Border Information Service (BIS) throughout Canada at 1-800-461-9999. If you are calling from outside Canada, you can access BIS by calling (204) 983-3500 or (506) 636-5067.

Doug Waldie
Director
Export Process Division