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COMMISSIONER'S DIRECTIVE
Number - Numéro: |
Date: |
INSTITUTIONAL SUPERVISION FRAMEWORK
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Issued under the authority of the Commissioner of the Correctional Service of Canada |
POLICY OBJECTIVE
1. To provide direction on the process required to monitor and document the offender's progress through his or her period of incarceration in the interest of safe reintegration and public safety.
AUTHORITIES
2. Corrections and Conditional Release Act (CCRA):
s. 3 - Purpose of Correctional System
s. 28 and 29 - Placement and Transfer,
s. 30 - Security Classification,
s. 40 - Disciplinary Offences,
s. 76 and 77 - Programs for Offenders,
s. 80 - Programs for Aboriginal Offenders,
s. 119 - Eligibility for Parole
Corrections and Conditional Release Regulations (CCRR):
s. 102(1) and (2) - Correctional Plan
s. 114 - Aboriginal Offenders.
CROSS-REFERENCES
3. CD 006 - Classification of Institutions
CD 700 - Correctional Interventions
CD 701 - Information Sharing
CD 702 - Aboriginal Programming
CD 705-3 - Immediate Needs and Admission Interviews
CD 705-4 - Orientation
CD 726 - Correctional Programs
CD 730 - Inmate Program Assignment and Payments
CD 767 - Ethnocultural Offender Programs
DEFINITIONS
4. Correctional Planning is a timely and systematic analysis of significant information, including the identification of the critical static and dynamic factors involved in the offender's criminal behaviour.
5. Static Factors are based on historical information related to risk that is available at the time of the offender's admission to federal custody.
6. Dynamic Factors are the seven domain areas that contribute to criminal offending. Interventions within these domains can reduce the risk to public safety and improve the possibility of successful reintegration into the community.
7. Contributing factors are those domains or relevant principal components that deal directly with criminal behaviour. Only those domains rated as "Some need for improvement" or "Considerable need for improvement" can be considered for rating as contributing. Furthermore, only the domain(s) (or the related principal components) that is (are) linked to the offence cycle may be rated as contributing factors.
8. Reintegration Potential is a rating that is calculated to assist in the assessment of the risk that the offender presents to the community.
9. Level of Motivation is an offender's level of commitment and willingness to complete their Correctional Plan.
10. Key Ratings refers to Static Factors, Dynamic Factors, Level of Motivation or Reintegration Potential.
11. Case Conferences refer to any meeting, consultation, or discussion between two or more staff about an offender. The offender may or may not be involved in the meeting. This may include e-mail correspondence. Case Conferences are not supervision interviews.
PRINCIPLES
12. CSC encourages and motivates the offender to change behaviours and attitudes with a view to becoming a law-abiding citizen. All interventions will focus on promoting institutional stability and enhancing public safety.
13. All interventions must be individualized, planned and pro-active and focus on addressing the offender's dynamic factors within the context of culture, gender, and physical and mental ability.
ROLES AND RESPONSIBILITIES
14. The Institutional Head will ensure that a process is in place to provide offenders access to all reports and decisions concerning their case.
15. The Institutional Head will ensure that Elders, Aboriginal Liaison Officers and Aboriginal Community Development Officers are consulted in all decisions regarding Aboriginal offenders, where operationally possible.
16. Unit Managers or those designated are responsible for the quality control of all reports completed by Parole Officers.
17. Team Leaders/Assistant Team Leaders are responsible for the quality control of all reports completed by Primary Workers.
18. Correctional Supervisors are responsible for the quality control of all reports completed by Correctional Officer IIs.
19. Supervisors are permitted to delegate the locking function of OMS reports to clerical staff with the full understanding that they (the supervisors) are accountable for the quality and content of the report.
20. The Parole Officer/Primary Worker will complete the Correctional Plan Progress Report (CPPR) when it is required for a pending decision.
21. The Parole Officer/Primary Worker is responsible for making any changes to program referrals in the Correctional Plan via a CPPR.
22. The Correctional Officer II/Primary Worker will complete the Correctional Plan Progress Report when there are changes to any of the key ratings that are justified as a result of the offender's progress against his or her Correctional Plan or when a change in the Correctional Plan's program assignment is recommended.
23. The Correctional Officer II/Primary Worker is responsible for completing Structured Casework Records.
24. All Case Management Team members are responsible for assessing the offender's progress in relation to employment skills and readiness on release.
INSTITUTIONAL SUPERVISION
25. Institutional supervision involves monitoring an offender's changing behaviour, an ongoing review of risk management and the application of appropriate correctional interventions leading to the protection of society.
26. Institutional supervision begins upon admission of an offender to federal custody and continues throughout his or her period of incarceration.
Admission Interview
27. Every offender will be interviewed within 24 hours of arrival at the institution to identify areas of need that require immediate attention. Refer to CD 705-3 for details.
Orientation
28. Every offender placed or transferred to an penitentiary will receive an orientation to the institution. Refer to CD 705-4 for details.
Progress Against the Correctional Plan
29. Within 30 days of an offender's penitentiary placement or transfer to an institution, the responsible Parole Officer/Primary Worker and Correctional Officer II will hold a case conference to review the file and interview the offender.
30. This interview will focus on reviewing the offender's Correctional Plan, expected behaviour and an explanation as to how he/she will be monitored. The Parole Officer/Primary Worker or Correctional Officer II will record the results of this case conference in a Casework Record (CWR).
31. The Parole Officer/Primary Worker will ensure that the Correctional Plan is accurate and that a referral to any outstanding programs or other treatment identified in the Correctional Plan is completed and documented.
Case Conferences
32. Case conferences are held regularly to review any information or situation that may impact on an offender's progress.
33. A case conference must be held:
- to discuss release plans; or
- prior to completion of a Correctional Plan Progress Report (CPPR) or an Assessment for Decision.
34. A case conference will normally be held in the following circumstances:
- to re-assess risk, review progress or new information;
- to develop a short-term management strategy or intervention to address a specific situation;
- to discuss program referrals; or
- following program completion.
35. All case conferences must be documented in a CWR unless the information will be contained within a CPPR or an Assessment for Decision.
Employment
36. All offenders will be given the opportunity to develop their employment and employability skills. Their involvement in such activities will be regularly monitored and documented.
37. Any new information regarding an offender's employment needs, including revisions to the employability plan, must be recorded by the Parole Officer in a CPPR, Correctional Officer IIs in SCWRs and regular CWRs, as applicable. This includes those cases where employment has not been identified as a contributing factor.
38. Offenders who have not qualified for the Employment Assessment based on educational criteria, who later upgrade their educational level, will be referred for the employment assessment as soon as they attain their ABE-2.
39. An offender's employment needs will be addressed in a CPPR whenever a Community Strategy is required. This information will assist in the development of the Community Strategy.
40. Parole Officers will encourage offenders who do not have critical documents required to obtain employment and support their release (for example, Social Insurance Number, Birth Certificate) to take the necessary steps to obtain the required documents.
Critical Document Checklist
41. Parole Officers will complete an annual review of the Critical Document Checklist to ensure that all required documents have been obtained by CSC. If documents are not obtainable, this will be documented in a Casework Record, including the reasons why.
Transfers
42. Offenders are transferred to assist CSC to manage the offender population and to meet individual security requirements and program needs, while ensuring that offender rights are protected.
Perimeter Work Clearance
43. Offenders are provided with opportunities to display appropriate behaviours in a less restrictive environment, to assist in their reintegration into the community.
Security Level Reviews
44. An offender's security level will be regularly monitored according to the prescribed timeframes in CD 710-6.
Temporary Absences and Work Releases
45. Temporary Absences and Work Releases provide offenders with opportunities to maintain family and community ties and avail themselves of rehabilitative activities, with the goal of safely reintegrating them into the community as law-abiding citizens through a gradual and controlled release program.
46. Work Releases provide offenders opportunities to access to a variety of opportunities to develop work skills and abilities which will serve them on release.
Commissioner,
Original signed by
Keith Coulter
