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Supply Manual
Complete Supply Manual PDF ( 2.2MB)
Chapter 1 - Overview
Public Works and Government Services Canada Procurement
Governing Postulate
Guiding Principles
The Legal Framework
Financial Administration Act
Mandate of Department of Pubilc Works and Government Services
Department of Public Works and Government Services Act
Defense Production Act
Comprehensive Land Claims Agreements
Other Laws, Regulations and Government Policies
User Guide
Organization of the Manual
Presentation Format
Discretion to Act
PDF
(58 KB)
Chapter 2 - Best Practices
Ensure Integrity
Maintain Records
Obtain Confirmation
Consult
Liaise with Clients
Use Specialists
Maintain Confidentiality
Know Your Supplier
Analyze
Communicate Effectively
Get Involved Early
PDF
(10 KB)
Chapter 3 - Requisition Receipt
Allocation
Extract Files
Part Files
Review
Industrial Security Requirements
Agreements Signed by PWGSC
Special Procurements
Price and Availability Enquiries
Requisition Checklist
Annex 3.1: Division of Responsibilities Between PWGSC and DND for the Acquisition of Goods and Services
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Annex 3.2: Division of Responsibilities Between PWGSC and DND for the Quality Assurance of Materiel and Services
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Annex 3.2.1: Division of Responsibilities Between PWGSC and DND for the Quality Assurance of Materiel and Services
Annex 3.3: Division of Responsibilities Between PWGSC and TC for the Acquisition of Materiel and Services
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Annex 3.3.1: Division of Responsibilities Between PWGSC and TC for the Acquisition of Materiel and Services
Annex 3.4: Division of Responsibilities Between PWGSC in Support of CIDA's Grant-aid Program
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Annex 3.4.1: Division of Responsibilities Between PWGSC and CIDA for the Entire Procurement Cycle, Goods and Services
Annex 3.5: Memorandum of Understanding Between PWGSC and the Canada Post Corporation
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Annex 3.6: Price and Availability Request
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(29 KB)
Chapter 4 - National and International Trade Agreements
Comprehensive Land Claims Agreements
Procurement Obligations
Requirements Definition
Access to Nunavut Inuit Owned Lands
Notification of Procurement
NAFTA
WTO-AGP
AIT
Canadian International Trade Tribunal
Annex 4.1: Services Coverage for the WTO-AGP Defined by the Common Classification System (CCS)
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Chapter 5 - Sourcing Strategy
Determining the Extent of Competition
Use of the National Security Exceptions
Comprehensive Land Claims Agreements
NAFTA, WTO-AGP, and AIT
Competitive Processes
Procurements Subject to Trade Agreements
Procurements Not Subject to Trade Agreements
Public Advertising
Source Lists
Selecting the Notification Process
NAFTA, WTO-AGP, and AIT Tendering Approaches
Determining Eligible Bidders
Set-Aside Program for Aboriginal Business
Canadian Content Policy
Procurement Review for Socio-Economic Benefits
Shipbuilding, Repair, Refit and Modernization
Supplier Qualifications
Requirements below $25,000
Procurement Business Number
Controlled Goods
Geographic Factors
Federal Contractors Program for Employment Equity
Exclusions from the FCP-EE
Requirements estimated at $200,000 or more
Contracts valued above $25,000 to under $200,000
Compliance Reviews
Sanctions for non-compliance or withdrawal from FCP-EE
Reinstatement
Solicitation Methods
Invitation to Tender
Request for Proposal
Request for Quotation
Telephone Buys
Standing Offer
Methods of Supply
Approximation Given in Good Faith
Government Policies, Regulations and Procedures including Trade Agreements
Approval and Signing Authority
Treasury Board Contracting Limits
PWGSC Call-up Limitation
Treasury Board Approval
Limitation of Expenditure
Coding in the Automated Buyer Environment (ABE) System
Types of Standing Offers
Authorized Users
Competitive and Non-Competitive Call-ups
Duplication of Standing Offers
Standing Offer Forms
Industrial Security
Withdrawal of a Standing Offer
Supply Arrangements (SA)
Annex 5.1: Canadian Content Policy
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Annex 5.2: Details Document - Procurement Review Committee
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Annex 5.2.1 Record of Decision - Procurement Review Committee
Annex 5.3: Contract Award Process (CAP)Codes
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Annex 5.5: The Rules of Origin Determination
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Chapter 6 - Developing the Procurement Strategy
Section 6A: Approval and Signing Limits
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Contract Splitting
Treasury Board Approval
Treasury Board Basic Contracting Limits
Treasury Board Exceptional Contracting Limits
Internal Approval and Signing Authority (in support of clients' programs only)
Incumbent's Authority
Acting Incumbent
Forgiveness of Debts
Trade-ins
Per Diem Rates
No-cost Amendment
Royalty Payments and Licenses
Section 6B: Defining the Requirement
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Standards, Specifications and Purchase Descriptions
Listing Programs
New Standards, Specifications or Listings
Canadian General Standards Board
Department of National Defence
Technical Data
Canada/United States Joint Certification Program
Bid Evaluation Criteria
Life Cycle Costing
Royalty Payments and License Agreements
Intellectual Property
Electrical Equipment
Special Production Tooling, Special Test Equipment and DND Materiel
Controlled Goods
U.S. Defense Priorities and Allocations System
Section 6C: Risk Management
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Protection of Gevernment Property, Employees and Interests
Contractor's Risks
Insurance
Government Property
Claims
Government Quality Assurance
Government Quality Assurance at Source
Facility and Systems Evaluations
Industrial Security Requirements (Personnel or Organization)
Foreign Ownership, Control or Influence (FOCI)
Bid/Contract Security (Financial)
Bid Security
Contract Security
Controlled Goods
Economic Price Adjustments in Firm Price Contracts
Types of Price Adjustment
Exchange Rate Fluctuations
Subcontracting
Warranty
Audit
Cost Reimbursable Contracts
Firm Price Contracts
Fixed Time Rate Contracts
Refunds of Excess Profits
Differences of Opinion/Interpretation
Section 6D: Rules and Contraints
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Official Languages Act and Regualtions
Official Languages Obligations
Responsibilities
International Sanctions
Excise Taxes, Duties and GST/HST
Customs Duty
Drawbacks and Duties Relief
Defence Supplies Remission of Customs Duty
Duty and the GST/HST on Tools, Equipment or Spare Parts
Duty and GST/HST on the Repair and Overhaul of Crown Property Abroad
Duty and GST/HST on Canadian Goods Returned
Withholding of 15 percent on Service Contracts with Non-residents
Goods and Services Tax/Harmonized Sales Tax
Application of GST/HST to the Federal Government
Excise Taxes
Reciprocal Taxation Agreements and Comprehensive Integrated Tax Coordination
State Sales, Use and Personal Property Taxes (United States)
Employer-Employee Relationships
Former Public Servants
Retirement Waiting Period
Treasury Board Approval
Workforce Reduction Programs
Section 6E: Process
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Legal Services
External Communications
Bases of Payment
Firm Price
Firm Base Price Subject to Economic Price Adjustment
Fixed Time Rate
Cost Reimbursable with Incentive Fee
Cost Reimbursable with Fixed Fee
Cost Reimbursable with Fee Based on Actual Costs (Cost Plus)
Cost Reimbursable with No Fee
Cost Reimbursable Contracts - Audit
Progress Payments and Advance Payments
Progress Payments
Holdbacks
Advance Payments
Bidders' Conferences and Site Visits
Bidders' Conferences
Site Visits
Transportation Information
Design Change/Deviation Procedures
Procurement Time Frames
Departmental Plain Language Standard Procurement Documents
Contract Approval
Contract Request Forms
Contract Planning and Advance Approval Process
Formal Procurement Plan Process
Approvals
Section 6F: Solicitation Checklist
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Annex 6.1: Conditions Imposed on the Approval Authority Limits for Departmental Personnel
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Annex 6.1.1: Contract Approval and Signing Authorities in Support of Clients' Programs Only - Other than for Canadian Commercial Corporation
Annex 6.1.2: Approval Authority Limits for Goods, and Services, and Construction, Telecommunications and A&E Services
Annex 6.1.5: Contract Amendment Approval Instructions
Annex 6.1.6: Definition of a Competitive Contract
Annex 6.1.7: Guidelines for the Determination of a Qualified Firm or Individual
Annex 6.1.8: Procurement Information to the Minister
Annex 6.1.9: Contract Amendment Approval Process (CAAP)
Annex 6.1.10: Just in Time Approval Process - JITAP
Annex 6.2: Certification and Signing Authorities - Canadian Commercial Corporation (CCC) Contracting Documents
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Annex 6.2.1: Certification Authority for CCC Bids, Proposals or Quotations to Foreign Governments, their Agencies and International Agencies
Annex 6.2.2: Contract Signing Authority Limits for CCC Contracts, Notices of Award, Formal Agreements and Amendments thereto between CCC and Foreign Governments, their Agencies and International Agencies and CCC and its Suppliers
Annex 6.4: Canadian General Standards Board Lists and Listing Programs
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Annex 6.5: Department of National Defence Qualification Listing Panels
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Annex 6.6: Management of Risks
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Annex 6.7: Insurance Clauses
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Annex 6.8: Insurance of Government-owned or Leased Vehicles
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Annex 6.9: Insurance of Government Owned or Leased Equipment
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Annex 6.10: List of GST/HST-exempt Supplies
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Annex 6.11: Goods on Which Excise Tax Is Payable
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Annex 6.12: Application of Provincial Taxes to the Government of Canada
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Annex 6.14: Interim Corporate Security Technical Standard
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Annex 6.15: Classified Levels of Shredder
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Annex 6.16: Request for Non-accessioned Disposal
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Chapter 7 - Competitive Procurement
Section 7A Preparing a Bid Solicitation
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Documents
Terms and Conditions
Bid Solicitation and Comprehensive Land Claims Agreements
Canadian Content
Bid Closing
Bid Security
Performance
Communications - Solicitation Period
Bidders' Conferences and Site Visits
Payments of Invoices
Progress Payments and Advance Payments
Interest Payments on Overdue Accounts
Cash Discount Considerations
Payment by Credit Card
Audit Clauses
Cost Reimbursable
Fixed Time Rate
Method of Bid Response
Canadian Arsenals Limited Certification
Transportation Costs
Truck Haulage Rates
Fair Wages
Multi-Item Bids
Royalty Payments and Licence Agreements
Intellectual Property
Exchange Rate Fluctuations
Request for a Standing Offer
Services - Non-Permanent Residents
Former Public Servants
Taxes and Duties
Customs Duty
Withholding of 15 percent on Service Contracts with Non-Residents
Defence Supplies
Customs Duty and GST/HST on Tools, Equipment or Spare Parts
Excise Taxes
Goods and Services Tax/Harmonized Sales Tax
Federal Contractors Program for Employment Equity
Controlled Goods
Joint Ventures
U.S. Defense Priorities and Allcoations System
Section 7B: Issuing a Bid Solicitation
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Publicly Advertised Procurement
Procurement Notices
Bid Solicitations
Electronic Bid Solicitations
Non-electronic Bid Solicitations
Additional Bid Solicitation Material
Government Electronic Tendering Service
Government Business Opportunities (GBO)
Opportunity Matching Service
Determining the Bidding Period
Controlled Goods
Procurements Not Publicly Advertised
Bid Solicitation Lists
Section 7C: Actions During the Bid Solicitation Period
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Changes to a Bid Solicitation
Bidders' Conference and Site Visits
Modification and Withdrawing of Bids
Section 7D: Bid Handling
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Authority
Bid Timelines
Bid Receiving
Bid Opening
Handling of Sensitive Documents
Public Opening of Tenders
Modification and Withdrawal of Bids
Modification
Withdrawal
Bid Discrepancies
Communications - Solicitation Period
Evaluation of Responses
Federal Contractors Program for Employment Equity
Ineligible Contractors
Canadian Content
Certification of the Bid
Application of the Policy
Unsolicited Offers
Qualifying Joint Venture Bids
Clarifications
Client Review
Taxes and Duties
Financial Security
Transportation Costs
Exchange Rate Issues
Procurement Business Number
Controlled Goods
Identical Low Bids
Multi-Item Bids
Bid Rigging/Collusion/Fraud
Non-Standard Terms and Conditions
No Responsive Bid
One Responsive Bid
Negotiations
Bypassing a Supplier
Extending the Bid Validity Period
Cancelling and Reissuing a Bid Solicitation
Notification to Unsuccessful Bidders
Ship Construction and Refit
Other Requirements
Section 7E - Contract Award
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Forms of Contract Award
Qualified Suppliers
Business Credit Services
Accounts of Contractors - Assessment of Adequacy
Statement of Cost Accounting Practices
Verifying Compliance that Personnel and Organization's meet Security Requirements
Finalizing Elements of the Contract
Contract Security
Transportation Instructions
Insufficient Funds on Requisitions
Intellectual Property
Exchange Rate Adjustments
Currency of Payment
Unscheduled Contractor Overtime
Advance/Progress Payments
Taxes and Duties
Export Drawbacks
Goods and Services Tax and Harmonized Sales Tax
Provincial Taxes
State Sales and Use Tax (United States of America)
State of California
Treasury Board Approval
Contract Requests and Contract Approvals
Letter of Intent
Go-Ahead Letters
Section 7F: Completing the Contract Process
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Completing Client Inappropriately Initiated Procurement Process
Ratification by Treasury Board
Confirming Orders and Contracts Involving Pre-contractual Work
Coding
Debriefings
Disclosure of Information
Notification to Unsuccessful Bidders
Posting of Award Notices
Industrial Security Requirements
Release of Bid Security
Mandatory Registration of Interest in Crown Goods
Annex 7.1: Bid Bond
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Annex 7.2: Labour and Material Payment Bond
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Annex 7.3: Performance Bond
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Annex 7.4: Handling, Custody and Safekeeping of Financial Security
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Annex 7.5: Intellectual Property
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Annex 7.6: Sample Covering Letters
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Annex 7.7: Preparation of a Contract Request
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Annex 7.8: Determination of Canadian Content for a mix of Goods and/or Services
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Chapter 8 - ACAN/Negotiated Procurement
Advance Contract Award Notice
Policy Requirement
Exceptions
Publicly Advertised Procurement (posting process)
Time Limits
Statements of Capabilities
Review of Supplier's Statement of Capabilities by Contracting Officer
Statements of Capabilities that are not accepted
DND Requirements
Approval Authorities
Award Notices
Negotiated Procurement
Receiving Bids
Federal Contractors Program for Employment Equity
Exchange Rates
Negotiations
Price Certification and Discretionary Audit
Rate Certification and Discretionary Audit
Annex 8.1: Model Advance Contract Award Notice
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PDF
(33 KB)
Chapter 9 - Special Procurements
Section 9A: Purchases from CORCAN
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Requisition Receipt
Memorandum of Understanding
Implementation
Section 9B: United States Foreign Military Sales
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Requisition Receipt
Definitions
Planning
Contracting Protocol
Time Frames
Procedures followed under Price Review
Pricing and Payment
Recoupment Charges on U.S. Government Designed Military Equipment
NRCs - Commercial Contracts
NRCs - FMS
Release of Information
Processing of Documents
Contract Administration
Contract Amendments
Contract Closing
Section 9C: Co-Operative Logistics and Blanket Order Cases with the United States Department of Defense
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Requisition Receipt
Planning
Establishment and Renewal of a Stock Level Case (FMSO I)
Establishment of a Requisitioning Case (FMSO II)
Referral Program
COLOG Termination
Section 9E: Use of the Defence Production Revolving Fund and Loan Account
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Program Description
Utilization of the DPRF and the DPLA by the Canadian Commercial Corporation
Limitation
Planning
Inventory Control
Procurement Actions
Section 9G: Electronic Data Processing Buy for Lease Program
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Section 9H: Contracting for Temporary Help Services
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Section 9J: Supply Arrangements
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Section 9K: Ontario Labour Legislation
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Expiry of Existing Contract
Bid Solicitaion
Contract Award
Section 9L: Set-aside Program for Aboriginal Business - Conducting Set-aside Procurements
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Decision to Set Aside
Set-Asides and Comprehensive Land Claims Agreements
Set-Asides and Trade Agreements
Set-Asides and Canadian Content
Subcontracting Plans
Sound Contracting Principles
Notification to DINA
Sourcing of Requirements under the Set-Aside Program for Aboriginal Business
Legal Entity
Certification by Bidders
Audits of Bidders Certification
Bid Challenge
Set-Aside Procedures Checklist
Section 9M: Land Claims Set-aside Policy
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Introduction
Policy
Determine coverage
Determine Obligations
Notice of Proposed Procurement
Bid Solicitation Document
Delivery Clauses
Coding
Enquiries
Annex 9.1: Requirements for the Set-aside Program for Aboriginal Business
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Chapter 10 - Cost and Profit
Establishing Costs
Calculation of Profit on Negotiated Contracts
Return on Capital Employed
Return on Fixed Capital Employed (Between $50,000 and $249,999)
Return on Working Capital Employed (Between $50,000 and $249,999)
Return on Fixed Capital Employed ($250,000 or more)
Return on Working Capital Employed ($250,000 or more)
General Business Risk
Contractual Risk
Total Profit
Travel and Living Expenses
Prices for Out of Plant Services of Individuals
Surplus Materials in Cost Reimbursable Contracts
Costing of Lease Transactions
Service Contracts
Joint Ventures
Research and Development Contracts with Universities and Colleges
Non-Competitive Contracts with Non-Profit Organizations, excluding Universities and Colleges
Non-Competitive Acquisitions from Agency and Resale Outlets, and for Manufactured products and Repair and Overhaul Services
Non-competitive acquisitions of commercial products and services
Non-competitive acquisitions of non-commercial products and services
Agency and Resale Outlets - Additional Requirements
Price Analysis
Transfer Pricing
Special Production Tooling and Special Test Equipment
Annex 10.1.0: Reasons for the non-applicability of certain costs when utilizing Contract Cost
Principles 1031-2
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Annex 10.1.1: Excess Facilities - Number 01
Annex 10.1.2: Depreciation - Number 02
Annex 10.1.3: Lease Costs - Number 03
Annex 10.1.4: Travel Costs - Number 04
Annex 10.1.5: Head Office Expense - Number 05
Annex 10.1.6: Pension Costs - Number 06
Annex 10.1.7: Research and Development Expenses - Number 07
Annex 10.1.8: Bid and Proposal Expenses - Number 08
Annex 10.1.9: Selling and Marketing Expenses - Number 09
Annex 10.1.10: Severance Payments - Number 10
Annex 10.1.11: Pension Plan Refunds - Number 11
Annex 10.1.12: Company Funded Costs - Number 12
Annex 10.1.13: Executive Compensation - Number 13
Annex 10.1.14: Mobile Repair Party Requirements - Number 14
Annex 10.1.15: Environmental Costs - Number 15
Annex 10.1.16: Take-out Rates - Number 16
Annex 10.1.17: Government Supplied Materials - Number 17
Annex 10.1.18: Incentive Remuneration Profit Sharing Plans - Number 18
Annex 10.1.19: Purchased Labour - Personnel Procured From Outside Sources - Number 19
Annex 10.2: Determination of Fixed Capital Employed Applicable to a Contract
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Annex 10.2.1: Determination of Working Capital Employed Applicable to a Contract
Annex 10.3: Examples of Profit Calculations
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Annex 10.4: Determination of Fixed Capital Employed Applicable to a Contract
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Annex 10.5: Cost Notification 01 - TPC Royalty Amount for Cost Rate Negotiations
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PDF
(77 KB)
Chapter 11 - Contract Management
Progress Claims and Invoicing
Claims for Exchange Rate Adjustment
Interest
Taxes and Duties
Goods and Services Tax/Harmonized Sales Tax
Excise Taxes
After-Imposed and After-Relieved Taxes
After-Imposed and After-Relieved Duties
Services of Non-Residents
Entry Requirements
Withholding in Lieu of Taxes
Overtime
Claims for Extra Payment
Assignment of Monies
Amending Contracts
Contract Amendment Request
Design Change/Deviation
Delegation of Authority
Implementing the Procedure
Surplus Materiel
Loan of Department of National Defence Materiel
Subcontracting
Subsequent Tier Subcontracting
Defence Production Act
Assignment of Contracts
Approval of Contract Assignments
Audits
Contractor Cost Records
Financial Security Issues
Crown Responsibilities
Changes in Contract Terms
Contractor Difficulties
Bonding Companies
Protecting Crown Goods
Registering Notice of Interest in Goods
Bankruptcy, Receivership, Insolvency
Disputes
Goods/Services not in accordance with the Contract
Timely Performance
Loss of Narcotics
Terminations
Termination for Convenience of the Crown
Termination for Default
Termination by Mutual Consent
Contractor's Request for Termination
Financial Security Issues
Involvement of Legal Services
Involvement of the Contract Claims Resolution Board
Adjustment to Source Lists
Standing Offers
PWGSC Offices Outside Canada
Signing Authority
Termination for Convenience
Notice of Termination
Suspension of the Work - Stop Work Order
No Claim is Involved
Client's Decision
Confirming Notice of Termination
Adjustment of Funds
Adjustment to the Price of the Non-Terminated Portion of the Contract
Termination File
Informing the Contractor
Audit of Claims
Inventories
Settlement Offer
Contract Termination Claims
Termination for Default
Action to Recover Loss or Damage
Contract Payment Under Surety Bond
Termination by Mutual Consent
Contract Claims Resolution Board
Contract Settlement Board Process
Contract Dispute Advisory Board Process
Advice, Assistance and Training
Contract Settlement Board Procedures
Meetings
Settlement Offer
Non-Acceptance of Settlement
Contract Dispute Advisory Board (CDAB) Procedures
Non-Acceptance of Settlement
Supplier Sanctions
Removal from Source List
Return of Special Test Equipment and Special Production Tooling
Return of Department of National Defence (DND) Loaned Materiel
Final Payments
Contract Close-out
Cost Submissions Standards for Cost Reimbursable Contracts
Formal Audits
Informal Audits
Sample Audits
Release of Contract Financial Security
Financial Claims by the Crown
Receipt and Deposit of Monies
Vendor Performance Policy
Introduction
Principles
Definitions
Process
Monitoring
Investigation for Vendor Performance Corrective Measures
Decision on Application of Vendor Performance Corrective Measures
Review
Enforcement
Role of the Contracting Officer
Suspensions in Cases of Urgency
Exceptions
Sector Programs
Use of Vendor Performance Clause
Authority to Reject a Bid
Notice to the Bidder
Contents of the Notice
Review
Annex 11.1: Preparation of a Contract Amendment Request
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Annex 11.2: Refunds by Contractors of Excess Profits Earned on PWGSC Contracts
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PDF
(115 KB)
Chapter 12 - Glossary
PDF
(204 KB)
Chapter 1 - Overview
PDF
(58 KB)
Public Works and Government Services Canada Procurement
The Legal Framework
Mandate of Department of Pubilc Works and Government Services
Other Laws, Regulations and Government Policies
User Guide
Chapter 2 - Best Practices
PDF
(10 KB)
Ensure Integrity
Maintain Records
Obtain Confirmation
Consult
Liaise with Clients
Use Specialists
Maintain Confidentiality
Know Your Supplier
Analyze
Communicate Effectively
Get Involved Early
Chapter 3 - Requisition Receipt
PDF
(29 KB)
Allocation
Review
Requisition Checklist
Annex 3.1: Division of Responsibilities Between PWGSC and DND for the Acquisition of Goods and Services
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Annex 3.2: Division of Responsibilities Between PWGSC and DND for the Quality Assurance of Materiel and Services
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Annex 3.3: Division of Responsibilities Between PWGSC and TC for the Acquisition of Materiel and Services
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16 Kb)
Annex 3.4: Division of Responsibilities Between PWGSC in Support of CIDA's Grant-aid Program
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20 Kb)
Annex 3.5: Memorandum of Understanding Between PWGSC and the Canada Post Corporation
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7 Kb)
Annex 3.6: Price and Availability Request
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5 Kb)
Chapter 4 - National and International Trade Agreements
PDF
(55 KB)
Comprehensive Land Claims Agreements
NAFTA
WTO-AGP
AIT
Canadian International Trade Tribunal
Annex 4.1: Services Coverage for the WTO-AGP Defined by the Common Classification System (CCS)
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PDF
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Chapter 5 - Sourcing Strategy
PDF
(117 KB)
Determining the Extent of Competition
Comprehensive Land Claims Agreements
NAFTA, WTO-AGP, and AIT
Competitive Processes
NAFTA, WTO-AGP, and AIT Tendering Approaches
Determining Eligible Bidders
Procurement Business Number
Federal Contractors Program for Employment Equity
Solicitation Methods
Standing Offer
Annex 5.1: Canadian Content Policy
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25 Kb)
Annex 5.2: Details Document - Procurement Review Committee
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11 Kb)
Annex 5.3: Contract Award Process (CAP)Codes
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8 Kb)
Annex 5.5: The Rules of Origin Determination
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44 Kb)
Chapter 6 - Developing the Procurement Strategy
Section 6A: Approval and Signing Limits
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93 Kb)
Section 6B: Defining the Requirement
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37 Kb)
Section 6C: Risk Management
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44 Kb)
Section 6D: Rules and Contraints
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45 Kb)
Section 6E: Process
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Section 6F: Solicitation Checklist
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Annex 6.1: Conditions Imposed on the Approval Authority Limits for Departmental Personnel
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90 Kb)
Annex 6.2: Certification and Signing Authorities - Canadian Commercial Corporation (CCC) Contracting Documents
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PDF
8 Kb)
Annex 6.4: Canadian General Standards Board Lists and Listing Programs
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7 Kb)
Annex 6.5: Department of National Defence Qualification Listing Panels
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5 Kb)
Annex 6.6: Management of Risks
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8 Kb)
Annex 6.7: Insurance Clauses
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Annex 6.8: Insurance of Government-owned or Leased Vehicles
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Annex 6.9: Insurance of Government Owned or Leased Equipment
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Annex 6.10: List of GST/HST-exempt Supplies
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Annex 6.11: Goods on Which Excise Tax Is Payable
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Annex 6.12: Application of Provincial Taxes to the Government of Canada
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Annex 6.14: Interim Corporate Security Technical Standard
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Annex 6.15: Classified Levels of Shredder
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Annex 6.16: Request for Non-accessioned Disposal
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Chapter 7 - Competitive Procurement
Section 7A Preparing a Bid Solicitation
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Section 7B: Issuing a Bid Solicitation
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Section 7C: Actions During the Bid Solicitation Period
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Section 7D: Bid Handling
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Section 7E - Contract Award
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Section 7F: Completing the Contract Process
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Annex 7.1: Bid Bond
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Annex 7.2: Labour and Material Payment Bond
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Annex 7.3: Performance Bond
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Annex 7.4: Handling, Custody and Safekeeping of Financial Security
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Annex 7.5: Intellectual Property
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Annex 7.6: Sample Covering Letters
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Annex 7.7: Preparation of a Contract Request
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Annex 7.8: Determination of Canadian Content for a mix of Goods and/or Services
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Chapter 8 - ACAN/Negotiated Procurement
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Advance Contract Award Notice
Negotiated Procurement
Annex 8.1: Model Advance Contract Award Notice
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Chapter 9 - Special Procurements
Section 9A: Purchases from CORCAN
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Section 9B: United States Foreign Military Sales
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Section 9C: Co-Operative Logistics and Blanket Order Cases with the United States Department of Defense
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Section 9E: Use of the Defence Production Revolving Fund and Loan Account
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Section 9G: Electronic Data Processing Buy for Lease Program
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Section 9H: Contracting for Temporary Help Services
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Section 9J: Supply Arrangements
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Section 9K: Ontario Labour Legislation
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Section 9L: Set-aside Program for Aboriginal Business - Conducting Set-aside Procurements
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Section 9M: Land Claims Set-aside Policy
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Annex 9.1: Requirements for the Set-aside Program for Aboriginal Business
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Chapter 10 - Cost and Profit
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(77 KB)
Establishing Costs
Calculation of Profit on Negotiated Contracts
Travel and Living Expenses
Prices for Out of Plant Services of Individuals
Surplus Materials in Cost Reimbursable Contracts
Costing of Lease Transactions
Service Contracts
Joint Ventures
Research and Development Contracts with Universities and Colleges
Non-Competitive Contracts with Non-Profit Organizations
Non-Competitive Acquisitions from Agency and Resale Outlets, and for Manufactured products and Repair and Overhaul Services
Transfer Pricing
Special Production Tooling and Special Test Equipment
Annex 10.1.0: Reasons for the non-applicability of certain costs when utilizing Contract Cost
Principles 1031-2
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Annex 10.2: Determination of Fixed Capital Employed Applicable to a Contract
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Annex 10.3: Examples of Profit Calculations
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Annex 10.4: Determination of Fixed Capital Employed Applicable to a Contract
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Annex 10.5: Cost Notification 01 - TPC Royalty Amount for Cost Rate Negotiations
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Chapter 11 - Contract Management
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(115 KB)
Progress Claims and Invoicing
Taxes and Duties
Services of Non-Residents
Overtime
Claims for Extra Payment
Assignment of Monies
Amending Contracts
Loan of Department of National Defence Materiel
Subcontracting
Assignment of Contracts
Audits
Financial Security Issues
Protecting Crown Goods
Bankruptcy, Receivership, Insolvency
Disputes
Terminations
Termination for Convenience
Termination for Default
Action to Recover Loss or Damage
Termination by Mutual Consent
Contract Claims Resolution Board
Supplier Sanctions
Return of Special Test Equipment and Special Production Tooling
Final Payments
Contract Close-out
Release of Contract Financial Security
Financial Claims by the Crown
Receipt and Deposit of Monies
Vendor Performance Policy
Process
Sector Programs
Use of Vendor Performance Clause
Annex 11.1: Preparation of a Contract Amendment Request
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Annex 11.2: Refunds by Contractors of Excess Profits Earned on PWGSC Contracts
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11 Kb)
Chapter 12 - Glossary
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(204 KB)
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Last Updated: 2006-10-27
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