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Depository Services Program

Appendix B

MEMORANDUM OF UNDERSTANDING FOR CANADIAN LIBRARIES - PROPOSED ELEMENTS

All depository libraries must agree to:

  • Meet DSP selection criteria for becoming depository libraries

  • Provide free public access to government information

  • Provide bibliographical access

  • Provide adequate physical facilities

  • Provide trained staff

  • Assist users to locate documents in both official languages

  • Promote awareness of the program

  • Provide CGPC with their selection policies

  • Provide CGPC with statistics on use - twice yearly

  • Maintain Core minimum collections
FULL DEPOSITORIES

All of the above plus -

  • Monitor selective depositories and offer training sessions (round tables) RESOURCE LIBRARIES

    All of the above plus -

    • Provide the required electronic equipment

    • Provide support to selectives in their region

    • Function as a repository

    • Not charge inter-library loan fees for federal government publications

      (There will also be separate exchange agreements with different requirements for foreign and for legislative libraries)

    • In return for depository status, federal government departements will supply the DSP with copies of departmental publications of limited print runs

    Memorandum of understanding from the Depository Services Program

    • Provide free publications

    • Provide documents on DSP policies and procedures

    • Provide training sessions

    • Provide electronic publications

    • Provide publications in alternate formats (braille, large print, audio-cassettes)

    • Provide documentation - Weekly and Monthly Checklists and on- line access

    • Attempt to be as comprehensive as possible

    • Offer timely service

    • Identify titles not distributed by the program

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  • Last updated: 2001-12-27 Important Notices