1994-035-e.html
COMPENSATION DIRECTIVE : 1994-035
Annex A - Adding Data on the Paylist-Address File
Annex B - Changing Data on the Paylist-Address File
September 2, 1994
Ottawa,
Canada
K1A 0S5
SUBJECT: New Standards for Adding or Changing Data on the Paylist-Address
File
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1
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PURPOSE
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1.1
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The purpose of this directive is to provide information to Compensation Clients
in regards to the new procedures to add or change data on the
Paylist-Address File. This directive amends the instructions provided in the
Personnel Pay Input Manual (PPIM) Section 5.5.
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2
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BACKGROUND
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2.1
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As part of the preparation for the transition to PSCS the format used to input
addresses must be standardized across all Paylist-Address Files. This will
facilitate the transition to the Public Service Compensation System (PSCS).
Without standardization, PSCS will be unable to read existing files for the
conversion of addresses.
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2.2
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The procedure to follow when an address is added or amended to the Paylist
-Address File will remain essentially the same. A memorandum addressed to your
pay office is necessary for notification. For the purpose of standardization, a
Compensation Client Address Form must be completed for both the creation of a
new Paylist -Address File and the amendment of an existing Paylist-Address
File.
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3
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POLICY
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3.1
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Create a New Paylist File
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To add a new Paylist Number to the system a memorandum, based on the "Record
Content", must be prepared. Please refer to the sample memo given in Annex "A"
to view the correspondence format used for the creation of a new
Paylist-Address File.
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A Compensation Client Address Form DSS-MAS 2719 must be completed and attached
to the above memorandum. An example of the form is given in Annex
"C".
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Both the memorandum and the Compensation Client Address Form must be sent to
the Supervisor, Data Control, of the Pay Office which serves your
department.
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NOTE: Unique paylist numbers by Department must be maintained. Contact your
Regional Pay Office to obtain appropriate paylist numbers.
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3.2
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Amend a Paylist-Address File
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To change an address or any other relevant data on the Paylist-Address File, a
memorandum, based on the "Record Content", must be completed. Please refer to
the form illustrated in Annex "B" to view the correspondence format used to
change a Paylist-Address File.
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A Compensation Client Address Form DSS-MAS 2719 must be completed and attached
to the above memorandum. An example of the form is shown in Annex
"C".
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The memorandum and the Compensation Client Address Form must be sent to the
Supervisor, Data Control located at the Pay Office which serves
you.
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3.3
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Multiple Addresses
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If more than one address is involved, the pay office must be advised as to
which reports will be sent to each address. This is accomplished by checking
off one of the boxes located at the top of the Compensation Client Address Form
DSS-MAS 2719 (Annex "C"). The options include "Error Analysis Reports", "Cheque
Distribution", "Expenditure Reports" and "Pay Action Analysis
Report".
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4
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INQUIRIES
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4.1
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Any queries on the foregoing may be directed by telephone to Domenic Crupi at
(819) 956-2047 or Louise Mailloux at (819) 956-5595 or by facsimile at (819)
956-2098.
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Original Signed by
P. Charko
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P. Charko
Director General
Compensation Sector
Government Operational Service
Reference: CJA 9020-36-7
Annex A
ADDING DATA ON THE PAYLIST-ADDRESS FILE
Supervisor, Pay and Pension Operations (Applicable Pay Office) UNCLASSIFIED
Supervisor, Pay and Benefits (Departmental title and address, as applicable)
(current date)
REQUEST TO CREATE A NEW PAYLIST
Please create the paylist as per the following format and the attached Annex
C address:
Paylist: 0492
Expedite Cycle: 7 days
Report Sort Key: 0
Departmental Code: EIC
Pay-Cycle Code: 7C
Create On-Line: No
Departmental Accounting Office Code: If applicable
(Signature Block)
Note: It would be appropriate to advise the Pay Office of the mailing
address for "Pay Office Bulletins" in the same correspondence updating the
Paylist-Address File.
Annex B
CHANGING DATA ON THE PAYLIST-ADDRESS FILE
Supervisor, Pay and Pension Operations (Applicable Pay Office) UNCLASSIFIED
Supervisor, Pay and Benefits (Departmental title and address, as applicable)
(current date)
REQUESTING A PAYLIST-ADDRESS FILE CHANGE
Please amend the paylist-address file from the following old address and the
attached Annex C address, and format as stated below:
Old mailing address for (applicable output, report, etc.):
Personnel Office
Canada Immigration Centre
441 University Ave., West
Windsor, ON
N9A 6K1
Paylist: 0492 (applicable change)
Expedite Cycle: 7 days (applicable change)
Report Sort Key: 0 (applicable change)
Departmental Code: EIC (applicable change)
Pay Cycle Code: 7C (applicable change)
Create On-Line: No (applicable change)
Departmental Accounting Office Code: If applicable (applicable change)
(Signature Block)
Note: Enter (applicable change) only if required. It would be
appropriate to advise the Pay Office of the mailing address for "Pay Office
Bulletins" in the same correspondence updating the Paylist-Address File.
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