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1
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PURPOSE
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1.1
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The purpose of this directive is to advise Clients and Pay Offices on the
procedures they must follow when dealing with duplicate
paylists.
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2
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BACKGROUND
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2.1
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As part of the on-going activities of the Compensation Productivity Initiatives
(CPI), the purification of duplicate paylists by clients must continue. CPI
still require that all paylists be unique across a department throughout the
system.
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3
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PROCEDURES
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3.1
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Pay Offices were provided with a national listing of paylists in which
duplicate paylists were identified. All duplicates were reassigned new paylist
numbers to establish that all numbers across a department are unique. There
cannot be negotiations regarding which department sites keep original paylist
numbers.
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This will continue to ensure that duplication no longer is a problem now or in
the future. This will also ensure that misunderstandings as to who changes
which numbers and when do not occur. For example, Department of National
Defence (DND) has paylist 0100 in Halifax, and paylist 0100 in Québec
City. Both paylist numbers will have to be changed.
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3.2
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Pay Offices are asked again to check this national listing against the paylist
numbers currently used to make certain that the list is complete. Any missing
paylist must be included.
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3.3
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Pay Offices will then continue to advise clients with duplicate paylist numbers
that alternate numbers must be assigned to these paylists. Pay Offices will
assist in organizing the change throughout the system. The timing of changes
will be coordinated between the Client and Pay Office.
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3.4
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Blocks of paylists numbers, which are specific to each Pay Office, were
identified. These blocks are to continue to be used for the correction
exercise, as well as for any further requests for paylist numbers. No new
paylist numbers can be created outside of this list and with the approval of
the Pay Office only.
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3.5
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Pay Offices are asked to continue to maintain a control log of all paylists.
This will ensure that paylist numbers remain clean.
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3.6
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Pay Offices are requested to continue to provide a list of all paylist numbers
by clients including any additions or deletions. This will allow us to keep
control of paylists for the CPI.
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4
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INQUIRIES
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4.1
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Any request for information regarding the foregoing should be addressed to your
PWGSC Client Services Centre as per Compensation Directive 1994-039 dated
October 6, 1994.
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P. Charko
Director General
Compensation Sector
Government Operational Service
[Print Version]