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1
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PURPOSE
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1.1
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The purpose of this directive is to provide you with information concerning the
movement of edits within Salary Service (S/S) to the front end of the
Regional Pay System (RPS). This will reduce the possibility of future data
corruption on the various Public Works and Government Services Canada (PWGSC)
Compensation files.
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2
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BACKGROUND
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2.1
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The first phase of this project, implemented in June 1996, ensured that
"new" transactions were input and processed correctly, for the
Entitlement Adjustment Screen (EAJ), Leave Without Pay (LWOP), Ongoing LWOP,
LWOP reporting on Temporarily Struck off Strength (T-SOS) and Struck Off
Strength (SOS), reversal of LWOP, reversal of Ongoing LWOP, (SOS) effective
date in the past and equalization payments.
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The enhancements to the RPS are part of a larger undertaking known as the
Compensation Productivity Initiative (CPI).
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3
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POLICY/PROCEDURES
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3.1
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Effective April 1, 1997, the S/S edits will be moved to the front end of the
RPS for the following transactions:
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PAC 01 - TOS
PAC 02 - SOS
PAC 03 - Transfer
out
PAC 04 - Transfer in
PAC 09 - Salary
Revision
PAC 12 - Status field change
PAC 13 -
T-SOS
PAC 14 - RE-TOS
PAC 15S - On going leave
stop
PAC 18 - Entitlements
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See Appendix A for a description of the edit messages.
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3.2
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As a result of the relocation of the Salary Service edits, client departments
will be responsible for correcting their input if discrepancies are identified
between their input and the S/S Master file. If the S/S Master file is found to
be in error, and the data cannot be corrected within the RPS, the client
department must contact the Pay Office to correct S/S.
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Client departments using the On-line input method will view their reject
messages and S/S Master on-line.
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Batch clients will receive their reject messages on hard copy with either a
partial or complete S/S snapshot of the account.
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3.3
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New Edit messages have been created. If a discrepancy exists between the
on-line transaction being input and S/S, the transaction will reject upon
creation. If a discrepancy exists between a batch transaction and the S/S, a
reject message and either a full or partial snapshot of the S/S master will be
produced.
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Refer to Personnel-Pay Input Manual (PPIM) 7-3-3-2 for a list and description
of the edit messages.
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4
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INSTRUCTIONS
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Effective April 1, 1997, the following new procedures are to be
followed:
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4.1
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When a reject occurs that is caused by a discrepancy between existing
information on the S/S master file and the transaction being input, an analysis
and comparison by the client department is to be performed to ascertain the
nature of the incorrect data. If the S/S master file is found to be in error
the client department will advise the Pay Office who will create the necessary
actions to correct the master on an urgent basis. Once the S/S master
has been corrected the original transaction will require re-input by the client
department.
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If the transaction itself is found to be in error then the client department
can correct the problem on-line immediately based on the error
identified.
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For more information regarding the correction process refer to the input
instructions in the Personnel - Pay Input Manuals changes: PPIM AMENDMENT No.
41 (Volumes IV, V) and No. 48 (Volumes I, II, III) dated February
1997.
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5
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INQUIRIES
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5.1
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Any request for information regarding the foregoing should be addressed to your
PWGSC Compensation Services Office.
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P. Charko
Director General
Compensation Sector
Government Operational Service
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WS6
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Fld. 34 Blank, 1 or 2 Imposed Based on Employee Code
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R17
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Invalid NSW Ind for EE Type
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R78
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Date in Field 63 Not = Date on Master
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Q21
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Account Already Exists on S/S
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Q22
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No Current Ident Record for Account
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Q23
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Partial Recovery Period not Found
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Q24
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Transfer Account Already Exists on S/S
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Q25
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PRI Change Rejected - Duplicate Account
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Q26
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No Salary Service Account Found
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Q27
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Trans. Rejected-Appropriate S/S Line Cannot be Found
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Q28
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Trans Eff to Date > Eff From Date on S/S
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Q29
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Transaction From Date Cannot be Matched
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Q30
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No Matching S/S Record - Contact Pay Office
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Q31
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Account not TSOS on S/S
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Q32
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Rate Base Or Amount Not = S/S Line
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Q34
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No Basic Pay Line Found
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Q35
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Current Line Not Found
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Q36
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Transaction Overlaps an Existing Line
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Q38
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TOS Date Prior to SOS Date on S/S
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Q39
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Transaction From Date < Record Type From Date
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Q40
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Transaction From Date < Oldest Record on SS
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Q42
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Trans Eff. To Date > Eff. From Date on S/S
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