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1997-040-e.html
COMPENSATION DIRECTIVE : 1997-040
December 4, 1997
Ottawa,
Canada
K1A 0S5
SUBJECT: Batch Input - Service Levels
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1
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PURPOSE
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1.1
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This directive advises Clients of changes to input standards affecting accounts
coding and day-to-day pay transactions.
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2
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BACKGROUND
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2.1
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As part of the Site Consolidation Project, the Compensation Service Line
reviewed and rationalized service levels. As a result, the decision was made to
no longer offer data capture service to Clients where transactions can be
reported by Clients on-line.
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3
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ADMINISTRATIVE POLICY
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3.1
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Accounts coding for the 1998-99 fiscal year, usually sent to PWGSC in February,
will no longer be accepted in batch mode.
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3.2
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Batch input accepted by PWGSC Pay Offices on paper, will be restricted to the
greatest extent possible from April 1, 1998 onward.
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4
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PROCEDURES/INSTRUCTIONS
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4.1
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The majority of clients already make full use of on-line facilities for
transaction processing, however, any clients not currently doing so, must amend
internal procedures to adhere to the revised policy.
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4.2
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Financial officers and authorizers should be informed that accounts coding for
the coming year must be submitted on-line.
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To assist Clients with financial coding changes, an Expenditure Coding Extract
will be produced in February and distributed to the Clients' payment address.
The report, a sample of which is attached, may be used as a preliminary
worksheet to identify changes in financial data.
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Clients can create financial coding changes on-line prior to the beginning of
April 1998 business and March paid April business. Since the RPS is unable to
handle future transactions, the Transaction Control Records (TCR) for this work
must not be authorized on-line prior to the close of March 1998
accounting month (scheduled for March 11, 1998). TCR authorization must
follow that accounting process to ensure correct financial
reporting.
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4.3
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Section 14-1 page 2 of the Personnel-Pay Input Manual specifies that the batch
input which is to be submitted to PWGSC for data capture. All other
transactions must be submitted on-line.
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5
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INQUIRIES
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5.1
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Any inquiries on the information contained in this directive should be
addressed to your PWGSC Compensation Services Pay Office.
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Original Signed by
G. Hutcheson
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P. Charko
Director General
Compensation Sector
Government Operational Service
Reference : CJA 9020-40-3, 9020-2-1
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