1
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PURPOSE
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1.1
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This directive is to advise clients of the implementation date for the above
noted conversion and should be read in conjunction with Compensation Directive
1998-011 dated April 7, 1998.
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2
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POLICY
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2.1
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The conversion of Regional Pay System (RPS) payments to the Standard Payment
System (SPS) will take effect with the first supplementary pay processed after
May 20, 1998.
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3
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PROCEDURES
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3.1
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Compensation Specialists are reminded that any PAC 19 Cancel Cheques not
processed (including verification and authorization) by the RPS before May 20,
1998, will be rejected to the Public Works and Government Services Canada
(PWGSC) Payroll Accounting Office for finalization.
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All cancellations will be processed through the Standard Payment System
first.
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3.2
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Finance Officers are to be advised to send, as of May 20, 1998, the physical
payment (including statements for zero balance payment) back to the Payroll
Accounting Office, on an urgent basis, so that the cancellation can be
completed and termination of actions finalized.
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3.3
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Departments and Agencies must ensure that, when individuals move between
employers, SOS and TOS transactions are utilized. If processed as transfers,
the PWGSC pay offices will advise department/agency Compensation Specialists to
re-input, utilizing the correct pay action codes. Incorrect application of the
procedure will result in the delay of processing of final entitlements, pending
receipt of the correct transactions.
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3.4
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Also, effective with this conversion, PWGSC pay offices can no longer manually
type cheques. Clients are advised that urgent cheques are to be requested
through the Urgent Cheque Issue System.
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3.5
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Any intercepts requested by clients will be automatically cancelled by SPS and
RPS. When a payment is produced (e.g. converted to cheque from Direct Deposit
[DD]), the word "Replacement" will be noted on the
cheque.
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If an employee's Financial Institution or Branch has merged, the SPS will
automatically reassign the payment to the new institution and the DD will
continue.
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If the employee's Financial Institution or Branch is deemed invalid at our
initial edits, then SPS will convert the payment to a cheque and RPS will turn
the DD indicator off. Employees should be reminded that they should not close
out their old account until the funds have started to be deposited in their new
account.
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3.6
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All RPS system generated Free Form Text messages must be deleted by departments
once viewed.
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4
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INQUIRIES
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4.1
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Any request for information regarding the foregoing should be addressed to your
PWGSC Compensation Services Office.
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P. Charko
Director General
Compensation Sector
Government Operational Service