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1999-006-e.html
COMPENSATION DIRECTIVE: 1999-006
February 22, 1999
SUBJECT: New Collective Agreement - Program and Administration Services
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1
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PURPOSE
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1.1
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The purpose of this directive is to provide you with information concerning the
Program and Administration Services Collective Agreement.
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1.2
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In this text, use of the masculine is generic and applies to both men and
women.
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2
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BACKGROUND
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2.1
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The new collective agreement for Program and Administration Services covers the
following occupational groups: Office Equipment (OE) BUD 504, Administrative
Services (AS) BUD 301, Programme Administration (PM) BUD 308, Communications
(CM) BUD 501, Information Services (IS) BUD 305, Welfare Programmes (WP) BUD
310, Clerical and Regulatory (CR) BUD 503, Educational Support (EU) BUD 414,
Secretarial, Stenographic and Typing (ST) BUD 505, and Data Processing (DA) BUD
502.
The agreement was signed on December 29,
1998.
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3
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POLICY
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3.1
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The collective agreement will expire on June 20, 1999.
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3.2
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The Public Service Staff Relations Act requires that each employee receive all
pay adjustments within 90 calendar days of the signing of the collective
agreement. Consequently, the 90-day implementation period expires on March 29,
1999.
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3.3
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The new collective agreement provides for the following:
Economic increases effective on the date immediately following
the expiry date of the old rates of pay for each occupational
group.
A special pay adjustment incorporated
into the rates of pay for the CR, EU, DA-CON and ST groups.
A restructure of the rates of pay effective April 1, 1999 for
the OE, AS, PM, CM, IS, WP and DA-PRO groups.
A
new overtime rate at time and three quarters (1.75) for employees working
variable hours.
A new Leave Without Pay reason
identified as Maternity-Related Reassignment or Leave.
The payment of an Offender Supervisory
Allowance.
The payment of a Late Hour
Premium.
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4
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PROCEDURES/INSTRUCTIONS
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4.1
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The revised rates of pay were included on version 521 of the Pay Rates Control
File (production date of January 11, 1999) for the AS, IS, PM, WP and EU groups
and on version 522 for the CM, CR, DA, OE and ST groups (production date of
January 18, 1999).
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4.2
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Economic Increases
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The effective dates of the economic increases differ depending on the
occupational group.
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4.3
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Special Pay Adjustments
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The Special Pay Adjustment is incorporated in the rates of pay and applies to
the group and levels listed in the relevant "Appendix A" of the
Collective Agreement for the CR, EU, DA-CON and ST groups.
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4.4
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Restructure of the Pay Rates
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Effective April 1, 1999, the minimum rate for the OE, AS, PM, CM, IS, WP and
DA-PRO groups will be eliminated.
Public Works
Government Services Canada (PWGSC) will move the employee's minimum rate of pay
to the next step in the "X" scale of rates. This process will be
implemented for pay period 08/99 effective April 1, 1999.
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4.5
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Overtime Rate at Time and Three Quarters (1.75)
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Employees working variable hours of work will be compensated for all work
performed in excess of an employee's regular working day or on days of rest at
time and three quarters (1.75).
The Regional Pay
System program for extra duty pay will be amended to accept a premium rate
indicator "6" which will represent a rate of 1.75. The number of
hours to be paid at this rate would be transcribed in the "HRS OTHER"
(Hours at other rate) and the new premium rate indicator "6" would be
in the "PRM IND" (Premium rate indicator) fields of the On-Line Extra
Duty Pay screen.
The new premium rate indicator
will be updated to the Regional Pay System (RPS) on March 1,
1999.
Section 3-3-3 of the Personnel Pay Input
Manual (PPIM) will be amended to reflect these changes.
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4.6
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Maternity-Related Reassignment or Leave
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An employee who is pregnant or nursing may, during the period from the
beginning of pregnancy to the end of the twenty-fourth week following the birth
of the child, request the employer to modify her job functions or reassign her
to another job if, by reason of the pregnancy or nursing, continuing any of her
current functions may pose a risk to her health or that of the foetus or
child.
When the employer concludes that the
request is not reasonably practicable, the employee will be granted leave
without pay under the Maternity-Related Reassignment or Leave provision. Such
LWOP shall end no later than 24 weeks after the birth of the
child.
The reason code for reporting this type
of LWOP is "C", Illness or Disability. Please refer to section 4-4-13
of the PPIM.
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4.7
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Offender Supervision Allowance
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The Offender Supervision Allowance is used to provide additional compensation
to a Parole Officer who assumes responsibilities for the regular supervision of
offenders.
The Offender Supervision Allowance
amount will be $1500 per year. This annual amount will be automatically
pro-rated to the employee's assigned work week and paid as a bi-weekly separate
amount with the employee's regular pay.
An
employee shall only be entitled to receive the allowance for any month in which
he receives a minimum of ten days' pay.
The
allowance is to be reported with entitlement code "006 - Offender
Supervision Allowance". The new entitlement code "006" will be
updated to the RPS on March 1, 1999.
Sections
2-6 and 9-5-2 of the PPIM will be amended to reflect these
changes.
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4.8
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Late Hour Premium
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An employee who is not a shift worker and whose work schedule either begins
before 7 a.m. or finishes later than 6 p.m. shall be paid a Late Hour Premium
of seven dollars ($7) for each hour worked before 7 a.m. and after 6 p.m. The
Late Hour Premium shall not apply to overtime hours.
The allowance is to be reported as a lump sum with entitlement
code "083 - Pay Supplement 4% or 7% / Late Hour Premium". The change
to the description of code "083" to include Late Hour Premium will be
udpated to the RPS on March 1, 1999.
Sections
2-6 and 9-5-2 of the PPIM will be amended to reflect the entitlement
description change.
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4.9
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If a new or separate line object is to be assigned by a department, in the
department's accounting records to identify payments made with codes 006 or
083, the Financial and Reporting Products Directorate Client Liaison Officer
(address below) must be advised of the line object allocated in order for the
pay expenditure control file to be updated accordingly.
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Financial and Reporting Products Directorate
11B1, Phase
III
Place du Portage
Hull, Quebec
KlA 0S5
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5
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INQUIRIES
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5.1
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Any request for information regarding the foregoing should be addressed to your
PWGSC Compensation Services Office.
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Original Signed by
P. Charko
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Phil Charko
Director
General
Compensation Sector
Government Operational Service
Reference: CJA 3060-1, 9006-2, 3290-1
DEDENT
006, 083, 260
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