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1
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PURPOSE
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1.1
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The purpose of this directive is to inform all members of the compensation
community of the migration of current impact print output to laser
print.
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1.2
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For those products requiring the use of impact printers, i.e. multi-ply forms,
upgraded impact printers will be provided.
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2
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BACKGROUND
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2.1
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It had been demonstrated that problems will be occurring as a result of Year
2000 (Y2K) with the print output of Compensation documents (cheques, registers,
direct deposit statements, T4s, pro forma) which are currently being directed
to the print sites' impact printers.
Public Works and Government Services Canada (PWGSC) has initiated a project
that will enable the print output for the Compensation Systems to be Y2K
compliant.
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3
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PROCEDURES/INSTRUCTIONS
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3.1
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The format of the Regional Pay Payroll Registers and Gross-to-Net Totals will
be changed from pre-printed, multi-ply stock to single ply generic white stock.
The size of the forms will be reduced from 15"x11" to
11"x8½". This will provide benefits in cost savings in producing
reports and will allow production centres to be one step closer to providing
standardized reports. This will improve the time necessary to produce these
reports resulting in an improved level of service.
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3.2
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Conversion of cheques and Direct Deposit Statements for RCMP Pay and Pension
will permit the modification of the output. Currently, cheques for RCMP are
printed on forms 8½"x10½". This is a non-standard size
requiring specialized orders for stock. Converting the forms to
8½"x11" will reduce the cost of stock supplies while at the same
time increasing the number of suppliers able to produce the pre-printed cheque forms.
Recipients of the RCMP cheques will be notified of the impending changes to
forms and mailing envelopes.
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3.3
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Converting T4, T4A, T4A-RCA, NR4, NR4-RCA Relevé-1, Relevé-2 to
laser print will improve the quality and legibility of the
output.
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3.4
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Due to constraints relative to the size of forms for the Contributor System,
conversion of print from impact to laser is not recommended at this time.
Upgrades to the impact printers have been ordered to produce a better quality
of output while at the same time addressing Y2K compliance
issues.
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3.5
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The following target dates for implementation are being proposed.
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Regional Pay:
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Description
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Action
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Target
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Payroll Registers
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PWGSC-TPSGC 1718-1
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Convert to Laser
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Apr 99
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Payroll Registers
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PWGSC-TPSGC 1718-4
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Convert to Laser
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Apr 99
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Gross-to-Net Totals
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PWGSC-TPSGC 7955-1
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Convert to Laser
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Apr 99
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EDP Pro forma
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PWGSC-TPSGC 2548
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Convert to Regional Impact
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Apr 99
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Person-Pay Input and Time Summary Pro forma
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DSS-MAS 2550
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Convert to Regional Impact
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Apr 99
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T4, T4A, T4A-RCA, Relevé1, Relevé2
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Convert to Laser
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May 99
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Judges Pension:
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Description
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Action
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Target
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Cheques / Replacement Cheques
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Convert to Laser
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May 99
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Direct Deposit Statements
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Convert to Laser
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May 99
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T4A, NR4, Relevé1, Relevé2
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Convert to Laser
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May 99
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Public Service Superannuation:
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Description
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Action
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Target
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Cheques / Replacement Cheques
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Convert to Laser
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May 99
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Direct Deposit Statements
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Convert to Laser
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May 99
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T4A, T4A-RCA, NR4, NR4A-RCA
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Convert to Laser
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May 99
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Relevé1, Relevé2
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Convert to Laser
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May 99
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Canadian Forces Superannuation:
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Description
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Action
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Target
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Cheques / Replacement Cheques
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Convert to Laser
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May 99
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Direct Deposit Statements
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Convert to Laser
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May 99
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T4A, NR4, Relevé-1, Relevé-2
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Convert to Laser
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May 99
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4
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INQUIRIES
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4.1
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Any request for information regarding the foregoing should be addressed to
David Mouchet at (819) 956-6958.
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[Print Version]