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1 |
PURPOSE |
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1.1 |
The purpose of this directive is to provide information on the new and modified allowances included in the Appendixes attached to the Health Services Group's collective agreement. This agreement between the Treasury Board and the Professional Institute of the Public Service of Canada (PIPSC) was signed on March 27, 2000.
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1.2 |
In this text, use of the masculine is generic and applies to both men and women.
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2 |
BACKGROUND |
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2.1 |
In an effort to resolve retention and recruitment problems, the Employer will provide various allowances to eligible employees in the Health Services Group.
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2.2 |
This Compensation Directive should be read in
conjunction with Compensation Directive 1999-035,
Terminable Allowance--New and Ongoing Usage, dated October 12, 1999, and
the Health
Services collective agreement signed on March 27, 2000.
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2.3 |
A remote community is a community with no scheduled flights, minimal telephone or radio services and no road access. An isolated community is a community with scheduled flights, good telephone services and no year round access. The list of remote and isolated communities can be found in Health Canada's Community Workload Increase System (CWIS).
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3 |
POLICY |
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The appendixes referred to in this directive are those included in the collective agreement.
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All allowances are effective October 1, 1999.
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The allowances identified in this directive are considered not to form part of an employee's salary.
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3.1 |
Responsibility and Education Allowances--Nursing Group (Appendix B) |
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The Responsibility Allowance and the Education Allowance annual rates have been amended and will be effective from October 1, 1999 to September 30, 2000.
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3.2 |
Terminable Allowance --Medical Officer and Medical Specialist Subgroups (Appendix C) [BUD 21701 and 21702] |
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This monthly Terminable Allowance is in effect until September 30, 2000 and is for employees in positions at the MD-MOF-1 through MD-MOF-4 levels and MD-MSP-1 and MD-MSP-2 for the performance of MD duties. Employees at the MD-MOF-5 and the MD-MSP-3 levels are unrepresented but are entitled to this allowance.
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The amounts to be paid are as follows: |
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| MD-MOF-1 |
$1,110.00 |
| MD-MOF-2 |
$1,110.00 |
| MD-MOF-3 |
$1,110.00 |
| MD-MOF-4 |
$1,833.00 |
| MD-MOF-5 (unrepresented) |
$2,125.00 |
| MD-MSP-1 |
$1,110.00 |
| MD-MSP-2 |
$1,833.00 |
| MD-MSP-3 (unrepresented) |
$2,125.00 |
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3.3 |
In order to be entitled to this Terminable Allowance, the employee must be an active member of the bargaining unit on or after March 27, 2000, and must have received at least 10 days pay in the calendar month in an affected subgroup.
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Part-time employees shall be entitled to the allowance on a pro rata basis.
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3.4 |
The amount of the Terminable Allowance payable is the amount specified for the level prescribed if the employee has worked 10 days in a calendar month in an affected subgroup.
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When an employee is required by the employer to perform duties of a higher classification level within an affected subgroup, the Terminable Allowance payable shall be proportionate to the time at each level.
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3.5 |
Terminable Allowance--Medical Specialist Subgroup (Appendix D) [BUD 21702] |
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This monthly Terminable Allowance is in effect until September 30, 2000 and is for Forensic Psychiatrists at the MD-MSP-1 and MD-MSP-2 levels in Correctional Service Canada (CSC) for the performance of CSC forensic psychiatrists duties.
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| MD-MSP-1 |
$1,370.00 |
| MD-MSP-2 |
$799.00 |
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The eligibility criteria described in sections 3.3 and 3.4 of this directive also apply to this entitlement.
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3.6 |
Retention Allowance--Nurses (Appendix E) [BUD 21901] |
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This monthly retention allowance of $375 is in effect until September 30, 2000 and is for Health Canada's NU-CHNs in nursing stations situated in remote and isolated First Nations communities.
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In order to be entitled to this allowance, the employee must be an active member of the bargaining unit on or after March 27, 2000, and must have received at least 10 days pay in a calendar month in the affected subgroup. Employees that are hired after March 27, 2000 can only become eligible for this allowance after they have received 10 days pay per calendar month for 12 months.
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Part-time employees shall be entitled to the allowance on a pro rata basis.
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An employee may not receive the allowances listed in Appendix E and Appendix F for the same period of time.
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The Employer may extend this allowance to Health Canada's NU-CHNs in a semi-isolated community (as defined in Health Canada's CWIS), when the Employer is of the opinion that extending such allowance is needed.
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3.7 |
Recruitment Allowance--Nurses (Appendix F) [BUD 21901] |
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This allowance is effective from October 1, 1999 to September 30, 2000 and is for Health Canada's NU-CHNs hired after March 27, 2000, working in nursing stations in remote and isolated First Nations communities for the performance of NU-CHN duties.
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Part-time and relief nurses are not eligible for this allowance.
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The first payment of $2,250 is payable in the month of hiring. The second payment of $2,250 is payable when the employee has worked 6 calendar months for which he received at least 10 days pay.
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An employee may not receive the allowances listed in Appendix E and Appendix F for the same period of time.
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The Employer may extend this allowance to Health Canada's NU-CHNs in a semi-isolated community (as defined in Health Canada's CWIS), when the Employer is of the opinion that extending such allowance is needed.
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3.8 |
Expanded Professional Role Allowance--(Appendix G) [BUD 21901] |
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This monthly allowance of $500 is to recognize the expanded professional role of Health Canada's NU-CHNs in nursing stations situated in remote and isolated First Nation Communities.
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The eligibility criteria described in section 3.3 of this directive also apply to this allowance.
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The Employer may extend this allowance to Health Canada's NU-CHNs in a semi-isolated community (as defined in Health Canada's CWIS), when the Employer is of the opinion that extending such allowance is needed.
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3.9 |
Nurse-in-Charge Allowance--(Appendix H) [BUD 21901] |
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This monthly allowance of $250 is to recognize the role of Nurse-in-Charge for Health Canada's NUCHNs in remote and isolated First Nations communities.
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The eligibility criteria described in section 3.3 of this directive also apply to this allowance.
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Part-time employees shall be entitled to the allowance on a pro rata basis.
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The Employer may extend this allowance to Health Canada's NU-CHN in a semi-isolated community (as defined in Health Canada's CWIS), when the Employer is of the opinion that extending such allowance is needed.
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3.10 |
Allowance for certain CSC Psychologists--(Appendix J) [BUD 22300] |
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This monthly allowance of $490 is in effect until September 30, 2000 and is for the doctorate level registered psychologists of CSC in the Health Services Group.
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The eligibility criteria described in section 3.3 of this directive also apply to this allowance.
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4 |
PROCEDURES/INSTRUCTIONS |
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4.1 |
Part-time |
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Example of non pensionable entitlements
Number of hours of the Assigned Work Week (AWW): 18.75
Entitlement Commence (ENC) screen; ENT CD: 024; EFF FR: 01 10 99; EFF TO: 16 08 00 (current pay period)
RATE BASE: 6; RATE: 250.00; NUM H/D/W: 10.5; H/D/W IND: N
ENC screen; ENT CD: 024; EFF FR: 17 08 00; EFF TO: (blank)
RATE BASE: 6; RATE: 500.00; H/D/W IND: (blank)
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Example of pensionable entitlements
Number of hours of the AWW: 18.75 (CSC Psychologists)
ENC screen; ENT CD: 229; EFF FR: 01 10 99; EFF TO: 31 12 99 (year end)
RATE BASE: 6; RATE: 245.00; NUM H/D/W: 3.0; H/D/W IND: N
ENC screen; ENT CD: 229, EFF FR: 01 01 00; EFF TO: 29 03 00 (pension fund split)
RATE BASE: 6; RATE: 245.00; NUM H/D/W: 3.0, H/D/W IND: N
ENC screen; ENT CD: 229; EFF FR: 01 04 00; EFF TO: 16 08 00 (current pay period)
RATE BASE: 6; RATE: 245.00; NUM H/D/W: 4.5
ENC screen; ENT CD: 229; EFF FR: 17 08 00; EFF TO: (blank)
RATE BASE: 6; RATE: 490.00; NUM H/D/W: (blank)
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4.2 |
Allowances--Nursing Group (Subsection 3.1) |
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The existing entitlement codes 106 (Responsibility Allowance) and 063 (Education Allowance) have been updated to the Deduction Entitlement Control File with the new amended rates as of May 26, 2000. Compensation Advisors are responsible for all adjustments.
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4.3 |
Allowances (Subsections 3.2, 3.5 and 3.10) |
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The existing entitlement code 229 (Monthly Terminable Allowance) will be used for the allowances identified in subsections 3.2, 3.5 and 3.10 of this directive.
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These allowances are subject to Income Tax, to the Employment Insurance (EI), to the Canada Pension Plan /Quebec Pension Plan (CPP/QPP), to the Disability Insurance Plan (DI), to the Long Term Disability Insurance Plan (LTD), to the Public Service Superannuation Act (PSSA) and to the Supplementary Death Benefit Plan (SDB) based on the employees individual status.
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Public Works and Government Services Canada
(PWGSC) will create a bulk entitlement commence 229 for the MD Group's Terminable
Allowance (7C accounts only) as identified in subsection 3.2 using a date
of October 1, 1999, and creating the retroactivity. The update for the automated
commence and retroactivity will be processed on August 14 and 18, 2000.
Compensation Advisors are responsible for commencing the allowance for all
new eligible employees using the existing procedures for entitlement code
229.
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Compensation Advisors will also be responsible for inputting the required transactions for the allowances listed in subsections 3.5 and 3.10. These allowances are monthly payments (Rate Base 6). To pay the retroactivity Compensation Advisors must insert an "N" in the H/D/W IND field and the number of eligible months in the NUM H/D/W field (e.g., 0.5 for half a month, 1.0 for one month, etc. Please note that the employees are eligible for the whole month or not at all. The 0.5 measure only reflects the portion on the monthly payment in a pay period). The "Effective to Date" is left blank if the allowances are ongoing.
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If an employee is entitled to more than one
allowance with the same entitlement code, Compensation Advisors will amend
the amount to reflect the total of both.
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Example
An employee (effective October 1, 1999) is an MD-MSP-1 and works for Correctional Services Canada as a forensic psychiatrist. Because he performs MD duties, the employee is entitled to the Terminable Allowance for the MD-MSP group ($1,110) as per Appendix C of the collective agreement and is also entitled to the Terminable Allowance for the performance of CSC forensic psychiatrists duties as per Appendix D of the collective agreement for the MD-MSP group ($1,370). PWGSC will commence the $1,110 and Compensation Advisors will amend the rate amount to $2,480. The procedures to amend the amount are:
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Entitlement Amend (ENA) screen; ENT CD: 229; EFF FR: 01 10 99; EFF TO: 31 12 99 (year end); FRM RATE: 1110.00; RATE: 2480.00; NUM H/D/W: 3.0; H/D/W IND: N
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ENA screen; ENT CD: 229; EFF FR: 01 01 00; EFF TO: 29 03 00 (Note: Pension fund split requires an end date of March 29, 2000); FRM RATE: 1110.00; RATE: 2480.00; NUM H/D/W: 3.0; H/D/W IND: N
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ENA screen; ENT CD 229; EFF FR: 01 04 00; EFF TO: (blank) [ongoing]; FRM RATE: 1110.00; RATE: 2480.00; NUM H/D/W: 4.5; H/D/W IND: N
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4.4 |
Retention Allowance--Nurses (Subsection 3.6) |
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The existing code 188 (Terminable Allowance) will be used for the Retention Allowance--Nurses. Compensation Advisors will input the monthly payment (Rate Base 6) with an "Effective from Date" of October 1, 1999 and a blank "Effective to Date" for ongoing payments. In order for the retroactivity to be paid, Compensation Advisors must insert an "N" in the H/D/W IND field and the number of eligible months in the NUM H/D/W field.
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This allowance is subject to Income Tax, to the EI and to the CPP/QPP based on the employees individual status.
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For part-time employees, refer to subsection 4.1.
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4.5 |
Recruitment Allowance--Nurses (Subsection 3.7) |
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The existing entitlement code 088 (Lump Sum Settlement--Not Subject to Superannuation) will be used for the Recruitment Allowance--Nurses. For eligible employees, Compensation Advisors will be responsible for creating an entitlement commence lump sum using the taken on strength (TOS) date as the "Effective from Date" and "Effective to Date" for the first payment of $2,250. The second lump sum payment of $2,250 will require the same input using, as the "Effective from Date" and the "Effective to Date", the date on which the employee has completed 6 calendar months for which he received at least 10 days pay.
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Example 1
Employee TOS on April 10, 2000.
First payment: The "Effective from Date" and "Effective to Date" will be April 10, 2000.
Second payment: The "Effective from Date" and "Effective to Date" will be September 18, 2000. (Please note that the employee must receive 10 days pay in September before that month can be counted). |
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Example 2
Employee TOS on April 10, 2000 and on leave without pay (LWOP) from August 14, 2000 to September 8, 2000.
First payment: The "Effective from Date" and "Effective to Date" will be April 10, 2000.
Second payment: The "Effective from Date" and "Effective to Date" will be October 17, 2000. (Please note that the employee had not received 10 days pay in August, it was not counted; the employee must receive 10 days pay in October before that month can be counted).
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This allowance is subject to Income tax, to the EIP and to the CPP/QPP based on the employees individual status.
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4.6 |
Expanded Professional Role Allowance (Subsection 3.8) |
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This new allowance will be issued using entitlement code 024. Compensation Advisors will input the monthly payment (Rate Base 6) with an "Effective from Date" of October 1, 1999 and a blank "Effective to Date" for ongoing payments. In order for the retroactivity to be paid, Compensation Advisors must insert an "N" in the H/D/W IND field and the number of eligible months in the NUM H/D/W field.
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This allowance is subject to Income Tax, to the EI and to the CPP/QPP based on the employees individual status.
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For part-time employees, refer to subsection 4.1.
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4.7 |
Nurse-in-Charge Allowance (Subsection 3.9) |
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This new allowance will be issued using entitlement code 026. Compensation Advisors will input the monthly payment (Rate Base 6) with an "Effective from Date" of October 1, 1999 and a blank "Effective to Date" for ongoing payments. In order for the retroactivity to be paid, Compensation Advisors must insert an "N" in the H/D/W IND field and the number of eligible months in the NUM H/D/W field.
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This allowance is subject to Income Tax, to the EI and to the CPP/QPP based on the employees individual status.
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For part-time employees, refer to subsection 4.1.
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4.8 |
Financial Coding |
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If a new or separate line object is to be assigned to the department's accounting records to identify payments made with the new entitlements, the Financial and Reporting Products Directorate (address below) must be advised of the line object allocated in order for the Pay Expenditure Control File to be updated accordingly.
Financial and Reporting Products Directorate
11B1, Phase III
Place du Portage
Hull, Quebec
K1A 0S5 |
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5 |
INQUIRIES |
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5.1 |
Any request for information regarding the foregoing should be addressed to your PWGSC Compensation Services Office.
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R. Jolicoeur
Director General
Compensation Sector
Government Operational Service
[Print Version]