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1 |
PURPOSE
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1.1 |
The purpose of this directive is to introduce
phase 2 of this new data entry option for the on-line Regional Pay System
(RPS). Phase 2 of the pro forma will permit the creation of the various
transactions necessary when doing a taken on strength (TOS) and a transfer-in
(TIN) for multiple employees in the RPS. |
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1.2
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This directive must be read in conjunction with
Compensation Directive 2001-016 dated July 23, 2001 entitled "On-line
Pro Forma - Phase 1". |
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1.3
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In this text, use of the masculine is generic
and applies to both men and women. |
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2 |
BACKGROUND
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2.1 |
As a result of consultation with our clients,
it was determined that, in order to improve services, a pro forma method
of input would be required to generate multiple transactions with few repetitive
keystrokes and within a reduced time frame. Phase 1 of this initiative was
implemented on August 14, 2001. Phase 2 deals with creating multiple transactions
required to TOS and TIN employees who do not have an account in the RPS.
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2.2
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Compensation Advisors should consult the On-line
Generic Pro Forma Job Aid for phase 2 which is now available at the following
Web site addresses:
GeNet : http://publiservice.tpsgc.gc.ca/remuneration/proforma/proforma-ja2-f.html
Internet: http://www.pwgsc.gc.ca/compensation/proforma/proforma-ja2-e.html
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3 |
PROCEDURES/INSTRUCTIONS
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3.1
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Phase 2 - Multiple transactions to TOS and
TIN employees not currently on the Data Base Master |
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3.1.1 |
When doing a TOS and a TIN for an employee in
the RPS, there are other transactions that need to be created. If the employee
does not have an account on the required paylist in the RPS, a TRANSFER
from the newly created TOS or TIN must be done. With the new pro forma this
would not be possible. As a result, a series of transactions that are linked
to TOS and TIN will be created in Phase 2. The following transactions are
linked to TOS: |
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- Taken on strength (TOS)
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Entitlement Adjustment (EAJ)
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Entitlement Commence (ENC)
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Deduction Commence (DEC)
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Direct Funds Transfer (DFT)
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Mailing Address Change (MAC)
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The following transactions are linked to TIN: |
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Transfer-in (TIN)
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Deductions Commence (DEC)
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Entitlement Commence (ENC)
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Direct Funds Transfer (DFT)
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Promotion (PRO)
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Miscellaneous Staffing Action (MSA)
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3.1.2
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As with the transfer-in scenario identified
in phase 1, the number of accounts that are to be TOS or TIN will be entered.
This is done at the bottom of the Pro forma Selection (PRF) screen and a
number from 1 to 999 can be entered. The subsequent PRF screen will only
list the headings under which the Personnel Record Identifier (PRI) must
be entered. If more than 10 accounts are identified on the PRF screen, subsequent
pages will be generated to accommodate the remaining number of accounts.
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3.1.3
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Once the list of all PRIs is completed on the
Employee Selection List Screen, a TOS transaction screen will be displayed
for the first PRI on the list. The information regarding the name and initial
associated with that PRI will be retrieved from the Central Index if
the employee is not on the master list for the paylist. If the employee
is on the master list, the previous TOS transaction will be displayed. Once
the TOS transaction has been created, the EAJ screen is displayed for the
same employee. The information is entered and the transaction is created.
Once all of the required transactions have been completed, the second account
(PRI) will be displayed. The TOS information from the first account will
be redisplayed for the second account with the appropriate PRI except for
the date of birth field of the employee which will be left blank. After
entering the changes required on the TOS screen for the second account,
and creating it, the EAJ for the second account will be displayed with the
same information as the last EAJ screen created. This will be repeated for
all transactions throughout the process until the DFT and the MAC transactions
are displayed. The previous information will not be brought forward in these
instances. |
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3.1.4
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If an additional EAJ, DEC or ENC is required,
the "F12" transfer key will transfer to a new transaction as it is currently
done. When the subsequent account is displayed, it will have the most current
previous transaction brought forward. If one of the screens was bypassed
on the original account, when it is displayed for the second account, it
will not have been filled in. |
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Example:
A new employee requires 2 EAJs in order to pay 2 previous pay periods.
The most current (second created transaction) EAJ will be displayed for
the second account.
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3.1.5
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Once all of the transactions have been created
for the selected accounts, the Employee Selection List will be redisplayed
with the sequence number of the TOS transactions displayed. All individual
accounts from this list can be selected for viewing the transactions sequence
numbers. |
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The Sequence Number List will be displayed with
one account per page. Each page will list the transaction type and sequence
number for each transaction. |
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Example: |
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If the following transactions were completed
for an employee, they would be listed as follows: |
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TOS 1255 006826
EAJ 1255 006832
EAJ 1255 006849
ENC 1255 006854
DFT 1255 006870, 1255 006871
MAC 1255 006882 |
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4
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INQUIRIES
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4.1
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Any request for information regarding the foregoing
should be addressed to your Public Works and Government Services Canada
(PWGSC) Compensation Services Office. |
R. Jolicoeur
Director General
Compensation Sector
Government Operational Service