|
1
|
PURPOSE
|
|
1.1
|
The purpose of this directive is to inform the compensation
advisors of the policy and procedures regarding the daily
interest that will be processed on the Public Service Alliance
of Canada (PSAC) Pay Equity (PE) retroactive adjustments previously
issued.
|
|
1.2
|
A notice of information to employees on Additional Interest
has been included with this Compensation Directive and will
be posted to the following Web site,5 days after the publication
date of this document:
Internet--http://www.pwgsc.gc.ca
|
|
1.3
|
This directive should be read in conjunction with Compensation Directive 2000-031 dated November
3, 2000, entitled "Interest Calculation and Payment--PSAC
Pay Equity Agreement" as well as the Treasury Board Secretariat
(TBS) Information Notice dated January 30, 2002, entitled
"Pay
Equity Interest Payment" .
|
|
1.4
|
In this text the use of the masculine is generic and applies
to both men and women.
|
|
2
|
BACKGROUND
|
|
2.1
|
The PE Agreement as agreed to between TBS and PSAC on October
29, 1999, and approved by the Canadian Human Rights Tribunal
(CHRT) on November 16, 1999, included interest payments on
the retroactive adjustments for the affected groups. This
agreement affects the Clerical and Regulatory (CR), Library
Science (LS), Educational Support (EU), Data Processing (DA-CON),
Secretarial, Stenographic and Typing (ST) and Hospital Services
(HS) groups.
|
|
3
|
POLICY
|
|
3.1
|
The original interest calculations were made semi annually
on 90% of the total PE adjustment owing as of March 31 and
September 30 of each year as per the Memorandum of Agreement.
|
|
3.2
|
TBS has identified that a daily interest process is required
for the period from the interest due date (April 1 or October
1) previously paid up to the day prior to the actual date
of the cheque.
|
|
4
|
PROCEDURES/INSTRUCTIONS
|
|
4.1
|
The daily interest will be calculated on all PE transactions
processed prior to May 1, 2002. This process will be implemented
in the Regional Pay System and the supplementary cheques will
be automatically produced on May 3, 2002. The historical information
will be extracted from the Register Data Base (RDB) using
the PE adjustment entitlement codes identified in the Compensation Directive 2000-031. If a PE adjustment
payment was subsequently cancelled the payment will be ignored.
PE overpayments will be reduced from the adjustments previously
paid for the same fiscal year based on the effective from
and to dates reported on the original transactions.
|
|
4.2
|
The daily interest rate will be calculated by determining
the annual interest rate for that period as identified in
the above mentioned directive, divided by 365.
|
|
4.3
|
The interest rate for 2001 (interest due dates of September
30, 2001, and March 31, 2002) is 4.85%.
|
|
4.4
|
The daily interest will be calculated for each payment based
on the gross amount owing on the interest due date immediately
prior to the payment date. This gross amount will be multiplied
by 90% which in turn will be multiplied by the daily interest
rate and then multiplied by the number of calendar days from
the previous interest due date to the day prior to the actual
cheque date.
|
|
4.5
|
Examples:
|
|
|
Cheque Date
|
Gross
|
End of Retro Period
|
Most Recent Interest Due Date Paid
|
Additional Daily Interest Formula
|
Daily Interest Calculation
|
April 7, 2000
|
$9,563.00
|
July 28, 1998
|
April 1, 2000
|
Cheque gross x 90% x 0.011% (4.0% / 365) x 6 days (April
1 to 6 2000)
|
9,563.00 x 90% = 8,606.70 x .011% = 0.947
x 6 = $5.68
|
June 5, 2000
|
$3,741.00
|
June 7, 2000
|
April 1, 2000
|
* Gross owing as March 31 2000 x 90% x 0.011% x 65
days
|
2,998.00 x 90% = 2,698.20 x .011% = 0.297
x 65 = $19.31
|
Sept. 15, 2000
|
$1,367.00
|
March 1, 1989
|
April 1, 2000
|
Cheque gross x 90% x 0.011% x 167 days
|
1,367.00 x 90% = 1,230.30 x .011% = 0.135
x 167 = $22.55
|
Nov. 2, 2000
|
$819.00
|
Nov. 15, 2000
|
Oct. 1, 2000
|
* Gross owing as Sept. 30 2000 x 90% x 0.014% (5.05%
/ 365) x 32 days
|
549.00 x 90% = 494.10 x .014% = 0.069 x 32 = $2.21
|
April 11, 2001
|
$675.00
|
June 7, 2000
|
April 1, 2001
|
Cheque gross x 90% x 0.014% x 10 days
|
675.00 x 90% = 607.50 x .014% = 0.085 x 10 = $0.85
|
* Daily interest is not calculated on adjustment amount owing
from the most recent interest due date paid (April 1 or October
1) to the end of the retroactive period since this period
ends after the most recent interest due date paid.
|
|
4.6
|
Interest adjustments paid to former employees, whose struck
of strength (SOS) reason is "17 -- Death in Service",
will not produce a message to the pay office and will be issued
automatically.
|
|
4.7
|
Interest payments to non residents are taxable and the procedures
mentioned in section 4.8 of Compensation Directive 2000-031 are to be applied.
|
|
4.8
|
If the total gross daily interest amount payable is
less than $1.00 and the employee is currently active or temporarily
struck off strength (T-SOS), the interest adjustment amount
will be included with the next regular pay.
|
|
4.9
|
If the total gross daily interest amount payable is less
than $1.00 and the employee is SOS then, the process is suspended
and a cheque will not be produced.
|
|
4.10
|
If the total gross daily interest amount paid during the
year is less than $1.00, the Statement of Investment Income
(T5) and the Investment Income (Relevé 3) will not
be produced as part of the year end processing. Employees
are to be reminded that these amounts still need to be included
as income when they file their income tax return.
|
|
4.11
|
If the total PE adjustment amounts paid during the current
year that are applicable to previous years is less than $300.00
the Statement of Qualifying Retroactive Lump Sum Payments
(T1198) will not be produced as part of the year end processing.
|
|
5
|
INQUIRIES
|
|
5.1
|
Any request for information regarding the foregoing should
be addressed to your Public Works and Government Services
Canada (PWGSC) Compensation Services Office.
|