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1 |
PURPOSE |
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1.1 |
The purpose of this directive is to provide client departments with information regarding new Regional Pay System (RPS) deduction codes for certain union dues arrears. |
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1.2 |
In this text, use of the masculine is generic and applies to both men and women.
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2 |
BACKGROUND |
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2.1 |
Treasury Board Secretariat (TBS) has requested the creation of more union dues arrears codes to ensure that all the bargaining agents have their own union dues arrears deductions codes in the RPS. Currently, eight out of the sixteen bargaining agents do not have an arrears code for union dues deductions. The new arrears codes will enable compensation advisors to collect union dues for previous periods where the employee was under a different bargaining unit. |
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Union dues arrears codes will be created for the following eight bargaining agents (the current deduction code for the union dues are listed on the left): |
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632 |
Canadian Association of Professional Employees (CAPE) |
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643 |
Canadian Air Traffic Control Association |
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638 |
Professional Association of Foreign Service Officers |
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646 |
Canadian Merchant Service Guild |
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645 |
Federal Government Dockyards Trades and Labour Council (East and West) |
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642 |
Professional Institute of the Public Service of Canada |
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652 |
Canadian Federal Pilots Association |
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635 |
Council of Graphic Arts Unions of the Public Service of Canada
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3 |
POLICY |
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3.1 |
The new union dues arrears codes will be created as follows: |
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5A4 |
Canadian Association of Professional Employees Arrears |
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5A5 |
Canadian Air Traffic Control Association Arrears |
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5A6 |
Professional Association of Foreign Service Officers Arrears |
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5A7 |
Canadian Merchant Service Guild Arrears |
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5A8 |
Federal Government Dockyards Trades and Labour Council (East and West) Arrears |
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5A9 |
Professional Institute of the Public Service of Canada Arrears |
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5B1 |
Canadian Federal Pilots Association Arrears |
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5B2 |
Council of Graphic Arts Unions of the Public Service of Canada Arrears |
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3.2 |
The profile for each arrears deduction code listed in Section 3.1 is the same as that of the current deduction code for each bargaining agent. For example, the profile for code 5A4 (CAPE Arrears) is the same as that of code 632 (CAPE). |
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3.3 |
Union dues arrears deductions are tax deductible at source and upon tax filing at year end. These deductions will be reported on the employee's T4 in Box 44, union dues, and on his Relevé 1 in Box F, union dues.
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4 |
PROCEDURES/INSTRUCTIONS |
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4.1 |
These new deduction codes will become effective on August 13, 2004. |
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4.2 |
Union dues arrears deductions are to be input using the online Deductions Arrears (DAR) screen with a rate base of "6" (monthly), and will be collected from the second pay of the month. Compensation advisors will input the precalculated monthly amount for each deduction. When more than one month is owing, the recovery period must be spread over the same number of months as the number of deduction premiums that are to be recovered using rate base "6". |
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4.3 |
When a Deduction Commence transaction for union dues is input with an effective date in the past, the arrears codes will be automatically generated by the RPS. |
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4.4 |
For additional information regarding union dues deductions, compensation advisors should refer to the Personnel Pay Input Manual (PPIM) sections 5-4, 4-4-16-1, 4-4-17-1, 14-5-1, and 14-5-5.
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5 |
INQUIRIES |
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5.1 |
Any inquiries on the information contained in this directive should be addressed to your PWGSC Compensation Services Office.
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