|
1 |
PURPOSE |
|
1.1 |
The purpose of this directive is to inform
clients of a change in the Regional Pay System (RPS) on-line application
to reinforce security procedures for departmental access.
|
|
2 |
BACKGROUND |
|
2.1 |
As the result of an audit conducted by the
Office of the Auditor General, Public Works and Government Services Canada
(PWGSC) has introduced an edit control in the On-line Departmental Security
application designed to prevent unauthorized multiple user class access
to on-line pay and pension applications of the RPS. |
|
2.2 |
This directive should be read in conjunction
with Chapter 17 of the Personnel-Pay Input Manual (PPIM).
|
|
3 |
PROCEDURES/INSTRUCTIONS |
|
3.1 |
The PPIM
Section 17-1-5 (note 2) states that departmental authorizers
(AUT) may not be allocated any other user class access except for
security officer ''SEC'', ''FIN'' and ''INQ''. To ensure compliance
with this rule, a new edit control was added to the RPS on July 12,
2005. |
|
This edit control will prevent any user,
already registered as a pay and benefits (PAB) user and/or verifier (VER)
user from being set up as an AUT user. Similarly, the edit will prevent
an AUT user from being set up as a principal and alternate VER user and/or
a principal and alternate PAB user. |
|
3.2 |
The message "PD45A - AUTHORIZER CANNOT BE A
VERIFIER OR A PAY AND BENEFIT SPECIALIST / AUTORISATEUR NE PEUT PAS ETRE
UN VERIFICATEUR OU SPECIALISTE PAYE ET AVANTAGE" will be displayed if the
security access control officer (SACO) attempts to assign invalid multiple
system access. |
|
3.3 |
The new edit control will not affect any current
situation of invalid multiple user class access. Therefore, clients are
urged to review their security structure, correct anomalies and avoid any
potential problems associated to non-compliance. |
|
3.4 |
It is the client department's responsibility
to ensure that all designated SACOs receive adequate training. |
|
3.5 |
Please note that the PPIM and the Pay Office
Procedures Manual (POP) will be updated to incorporate the information
contained in this directive.
|
|
4 |
INQUIRIES |
|
4.1 |
Any inquiries on the information
contained in this document should be addressed to your PWGSC Compensation
Services Office. |