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1
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PURPOSE
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1.1
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The purpose of this advice is to provide Corporations and Agencies with
information regarding a new form and changes to procedures that will occur with
the elimination of the form PWGSC- TPSGC 2000, Non-Elective Pensionable Service
Record.
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1.2
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These changes will be effective May 1999.
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1.3
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In this text, use of masculine is generic and applies to both men and
women.
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2
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BACKGROUND
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2.1
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As described in Special Advice 1998-004 dated November 9, 1998, the Pension
Support System (PSS) will be enhanced to be used in all cases where a
PWGSC-TPSGC 2000 was required except for dual remuneration cases where the
account is not accessible on the PSS.
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2.2
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The PWGSC-TPSGC 2000 will no longer be used to report certified salary and
service information to the Superannuation Directorate.
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3
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POLICY
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3.1
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Cases where the employee opted for a Reciprocal Transfer Agreement (RTA) or a
Cash Termination Allowance (CTA) will now be handled by the PSS. All salary,
service and Leave Without Pay (LWOP) records must be verified. Compensation
Specialists must enter the applicable "Submit Reason" code on the Pension
Request screen before submitting the verified salary and service data to the
Superannuation Directorate.
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3.2
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A full time calculation for Grandfathered 30-Hour Employees will be provided by
the system using a new field on the Pension Request screen called
"Grandfathered". A pension benefit estimate may be performed to determine the
greater benefit; either the part-time or the full time. The salary and service
for the greater benefit must be verified and reported to the Superannuation
Directorate.
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3.3
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Dual remuneration cases will require that the Corporation or Agency responsible
for the account on the PSS submit the verified salary and service data via the
system. The Corporation or Agency responsible for the account not accessible on
the PSS will complete the form PWGSC-TPSGC 2020, Salary Service Information -
Pension Support System. The PWGSC-TPSGC 2020 will be forwarded to the
Superannuation Directorate for input to the PSS.
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3.4
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Cases where the contributor effective date is blank on the Contributor System
will no longer be treated as exceptions. As well, new service codes will be
added to the service maintenance process to allow for the calculation of
benefits in cases where employees are 65 years of age, in receipt of CPP/QPP,
and did not elect to recommence the Public Service Superannuation contributions
and where employees are age 71 or older.
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3.5
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An average salary will be calculated by the system for cases where an employee
has less than six years of current service.
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4
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PROCEDURES/INSTRUCTIONS
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4.1
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Corporations and Agencies Who Have Access to the On-Line Pension Systems
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4.1.1
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Conversion
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New service codes have been added to the service maintenance process.
Currently, service is generated for previous contributor service. With the new
service process, current contributor service will now be displayed on the
Generated Service screen. The Generated Service screen (GEQ) has been renamed
the Service Maintenance screen (GEQ) to comply with the new service
process.
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Service codes will be converted for active, Temporarily struck off strength
(TSOS) and Struck off strength accounts (SOS). The system will now use the new
codes to calculate service credit. Accounts will be converted with the
following service type codes:
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a) Code 101 for accounts with current contributor service;
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b) Code 135 for accounts with a certified 35 years completion date on the
Contributor System.
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Two other new service records will be added which will require manual input to
the Service Maintenance screen. The Compensation Specialists must create the
service codes for the following cases:
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a) Code 965 for accounts where the employee is 65 years of age, in receipt of
CPP/QPP and did not elect to recommence the Public Service Superannuation contributions;
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b) Code 971 for accounts where the employee is age 71 or older.
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Accounts that are SOS will be converted to facilitate the recalculation of
pension benefits. Changes to SOS accounts where the PSS was originally used
will be automatically recalculated by the system and the Superannuation
Directorate will be notified of the change to the pension benefit. For SOS
accounts where a PWGSC-TPSGC 2000 was used, the Compensation Specialist will
make any required corrections to the salary and service records via the on-line
Pension Support System. Once verification is complete, the SUBMIT command must
be used to release all the pertinent data to the Superannuation Directorate.
Compensation Specialists must continue to complete the form PWGSC-TPSGC 2386,
Certification Notice - Pension Support System.
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Service on the GEQ screen must be reviewed by the Compensation Specialist prior
to providing a pension benefit estimate and prior to SUBMITTING the verified
salary and service data to the Superannuation Directorate.
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4.2
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Listings
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Certain accounts, such as accounts where the contributor effective date is
blank or where there is no certified 35 years completion date, will not be
automatically updated to the Contributor System on conversion. A one time
listing will be provided to the Superannuation Directorate for distribution to
the appropriate Corporations and Agencies. The listing may be used to assist in
identifying if a code 101 and /or 135 service record needs to be created on the
GEQ screen for an account.
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The listing and distribution instructions will be forwarded to the
Superannuation Directorate during the month of May 1999.
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4.3
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Corporations and Agencies Who Do Not Have Access to the On-Line Pension Systems
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Corporations and Agencies who do not have access to the On-Line Pension Systems
will complete the PWGSC-TPSGC 2020, Salary Service Information - Pension
Support System and the PWGSC-TPSGC 2386, Certification Notice - Pension Support
System, for all cases where a PWGSC-TPSGC 2000 was required. For RTAs and
Grandfathered 30-Hour employees, all pensionable salary, service and LWOP
information is to be reported on the PWGSC-TPSGC 2020. The completed form will
be forwarded to the Superannuation Directorate for input to the Pension Support
System. Refer to Section 4.4 for further details regarding the forms.
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4.4
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Forms
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PWGSC-TPSGC 2020
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4.4.1
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A new form PWGSC-TPSGC 2020, Salary Service Information - Pension Support
System, similar in format to the PSS screens, has been developed to replace the
PWGSC-TPSGC 2000. The PWGSC-TPSGC 2020 will be used to report salary and
service information previously completed on the front of the PWGSC-TPSGC 2000.
This form will be used for dual remuneration cases and by Corporations and
Agencies who do not have access to the PSS and will be forwarded to the
Superannuation Directorate for input to the PSS.
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4.4.2
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PWGSC-TPSGC 2386
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The form PWGSC-TPSGC 2386, Certification Notice-Pension Support System, has
been developed to replace the back of the PWGSC-TPSGC 2000. Similar to the
PWGSC-TPSGC 2000 process, the form is used to report information such as
elective service payments, LWOP deficiencies and completion dates of 35 years
of pensionable service.
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It is important to note that this form must be completed and forwarded with the
PWGSC-TPSGC 2020 to the Superannuation Directorate when both forms are
necessary.
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The PWGSC-TPSGC 2020 and 2386 may be ordered from the appropriate Printing
Plant in the usual manner. The electronic version of these forms is also
available on the ELF System.
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4.5
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Manuals
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The Entitlement System DDS 2000 Procedures Manual for Personnel and Pay will be
replaced with the Pension Support System Manual. An overview of the Pension
Support and Contributor Verification Systems and procedures on the completion
of both the PWGSC-TPSGC 2020 and PWGSC-TPSGC 2386 will be contained in this new
manual. It is expected that the new manual will be issued in April
1999.
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4.6
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Help Text
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The "Help Text" and the Section "Hints" which exists within the Pension Support
System will be updated to include the new changes to the system.
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Element Help" may be accessed for each element of a PSS screen by pressing the
"F4" key while the cursor is located within the element. "Hint" may be accessed
by pressing the "F3" key while working within that screen. It is important that
Compensation Specialists utilize these aids for assistance while using the
PSS.
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4.7
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Training
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A workshop on the changes to the PSS and completion of the PWGSC-TPSGC 2020
will be provided by the Public Works and Government Services Canada (PWGSC)
Training Officers starting in April 1999. A prerequisite of experience with the
PSS is required for Compensation Specialists to attend the workshop. Training
Applications should be completed and forwarded in a timely manner to the
responsible Regional Training Centre.
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For Corporations and Agencies who do not have access to the PWGSC Pension
Systems, a workshop on the completion of the form PWGSC-TPSGC 2020 and the
PWGSC-TPSGC 2386 will be provided by PWGSC Training Officers starting in April
1999.
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Compensation Specialists will be required to use the PSS. The Superannuation
Directorate will no longer accept the manual PWGSC-TPSGC 2000 form after
implementation.
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5
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INQUIRIES
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5.1
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Any request for information regarding the foregoing should be addressed to your
PWGSC Compensation Services Office.
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5.2
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Specific inquiries related to Training should be addressed to the appropriate
Regional Training Centre.
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P. Charko
Director General
Compensation Sector
Government Operational Service
