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1 |
PURPOSE |
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1.1 |
The purpose of this special advice
is to provide Crown corporations and territorial governments,
not using the Regional Pay System (RPS), with information
regarding the changes to the Public Works and Government
Services Canada (PWGSC) Contributor System (including the
Pension Support System and the Contributor Verification System)
and the Crown Process Improvement (CPI) Workbook. |
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1.2 |
In this text,
use of the masculine is generic and applies to both men
and women.
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2 |
BACKGROUND |
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2.1 |
As a result of requirements from
pension reform, tax legislation and collective agreements,
all available codes for reporting both leave without pay
(LWOP) and entitlement deduction adjustment (EDA) have been
utilized. In keeping with the ever changing complexities
of the compensation environment and the requirement to meet
future compensation needs, PWGSC must modify the code structures
to handle future policies and legislative requirements.
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3 |
POLICY |
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3.1 |
The EDA code structure will be
redefined to accept three-character alphanumeric codes. This
change will not affect any of the existing three-character
numeric EDA codes. However, effective April 2004, the structure
of any new EDA code will be using the new alphanumeric format.
In order to facilitate the identification of the code as
a deduction or an entitlement, the first digit of the EDA
code will continue to be numeric. A character between 0 and
4 will identify an entitlement and a character between 5
and 9 will identify a deduction. To provide sufficient additional
codes for future compensation needs, the second and third
characters of newly assigned EDA codes will be alphanumeric. |
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3.2 |
As the current LWOP policy requirements
have utilized all available LWOP reason codes, it was necessary
to expand the LWOP code structure to enable the system to
accept two-character codes. The existing LWOP reason codes
will remain unchanged and the new codes will be created,
when required, using the new two-character format. |
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3.3 |
The Contributor System on-line
screens will be amended to reflect the actual business name
and to remove fields and references that are no longer applicable.
Compensation advisors will see new field names when using
the affected on-line screen. Actual field usage will not
change as a result of this release. |
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The following chart illustrates
the on-line screen fields that have been renamed. For example,
the first item shows that the "309 FULL/PART TIME IND" Field
(present field name) on the "STATUS INFORMATION # 1" (STS)
Screen has been renamed "309 PART TIME OPTION IND" (new field
name). |
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| On-line
English Screen Name |
Screen
Code |
Present
Field Name |
New
Field Name |
| STATUS INFORMATION
# 1 |
STS |
309 FULL/PART
TIME IND |
309 PART
TIME OPTION IND |
| SERVICE |
GEN |
F/P TIME |
PT OPT.
IND. |
|
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|
| On-line
French Screen Name |
Screen
Code |
Present
Field Name |
New
Field Name |
| INFORMATION
DE STATUT #1 |
STS |
IND. TEMPS
COMP/PART |
309 IND.
D'OPT. TEMPS PART. |
| SERVICE |
GEN |
TEMPS C/P |
IND. D'OPT
TP |
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The following chart illustrates
that the on-line screen field "323 SALARY STATUS" has been
deleted from the "STATUS INFORMATION # 2" (STA) Screen. |
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|
| On-line
English Screen Name |
Screen
Code |
On-line
Screen Field to be deleted |
| STATUS INFORMATION
# 2 |
STA |
323 SALARY
STATUS |
|
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|
| On-line
French Screen Name |
Screen
Code |
On-line
Screen field to be deleted |
| INFORMATION
DE STATUT # 2 |
STA |
323 ETAT
DU SALAIRE |
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4 |
PROCEDURES/INSTRUCTIONS |
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4.1 |
The Contributor System and the
CPI workbook will be modified to accept the LWOP and EDA
new reason code structures. |
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4.2 |
All existing LWOP and EDA codes
will continue to be accepted on input screens and fields
in the Contributor System and CPI workbook. |
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4.3 |
Effective March 8, 2004, compensation
advisors must enter all LWOP codes (existing and new) using
the left justified format on the Leave Without Pay Maintenance
Screen (SNLWQ). For existing single character codes, for
example, reason code "K", the code must be entered
in the left position of the field followed by a space. If
a single LWOP code is entered in the second position, the
normal edit process would occur and the transaction would
reject as an invalid LWOP code.
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5 |
RE-TOS APPLICATION |
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5.1 |
The retaken on strength (RE-TOS)
application will also be modified to reflect the new structure
for LWOP and EDA codes. All existing codes will remain unchanged.
Effective April 2004, any new requirement for a LWOP or EDA
code will be assigned using the new structure and the RE-TOS
system will be updated to include these changes.
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6 |
CONVERSION |
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6.1 |
The existing single character
LWOP codes currently stored in the Contributor System will
be converted automatically by PWGSC as left justified characters
on March 8, 2004. For example, LWOP reason code "K" will
be moved to the first position of the field leaving a blank
space in the second position. There is no client intervention
required for this change.
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7 |
IMPLEMENTATION |
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7.1 |
Changes to the Contributor System
are scheduled to be in production on March 8, 2004. The CPI
workbook modifications will be implemented shortly thereafter. |
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7.2 |
The implementation of the Master
File Expansion Project will take place over a three-day period
in March 2004. This will require the dedicated use of the
Contributor System by the implementation team. As a result,
the on-line services and the updates will not be available
from March 5 to March 7, 2004, inclusively. This change to
the processing schedule for March 2004 will be confirmed
by a broadcast message in February 2004.
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8 |
MANUALS |
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8.1 |
Please be advised that the CPI
User Guide will be updated to incorporate the relative information
contained in this special advice.
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9 |
INQUIRIES |
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9.1 |
Any inquiries
on the information contained in this document should be
addressed to your PWGSC Compensation Services Office. |
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