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PPIM 14-8-7

Section: ON-LINE PAY AND BENEFITS PROCEDURES

Subsection: TRANSFER-IN -- DETAIL SCREENS

SUMMARY

To provide the detailed On-line instructions and procedures relating to the Transfer-In dialogue -- screen acronym "TIN".

DEFINITION

TRANSFER-IN -- This screen is used to transfer an account :

When an employee moves from one department of the Public Service of Canada, under the Public Service Staff Relations Act (PSSRA) 1.1 where Treasury Board is the employer to another department under PSSRA 1.1 where Treasury Board is the employer, with or without a change in Pay Office.

When an employee of the Public Service of Canada, under PSSRA 1.1 where Treasury Board is the employer moves from one Pay Office to another within the Regional Pay System (RPS) with no change in employing department.

When an employee of a Separate Employer moves from one Pay Office to another within the RPS, with no change in employing organization.

SCREEN FIELD DESCRIPTIONS

FIELDS -- Following is a description of the mandatory and optional fields on the Transfer-In screen and their field relationships to a DSS-MAS 2517T where they apply. (DSS-MAS 2517T Fields are described in Sections PPIM 3-5-3 and 3-5-5).

	SCREEN	MANDATORY FIELD	2517T	DESCRIPTION
	TRANSFER FROM P.O.	X	Field 69	The "FROM" (old) pay office number
	DEPT.	X	Field 69	The "FROM" (old) department code
	PAYLIST	X	Field 69	The "FROM" (old) paylist number
	PRI	X	Field 12	Personal Record Identifier - Prefilled from account -- Menu
	INIT	X	Field 15	Employee's Initials
	FAMILY NAME	X	Field 14	Employee's Official Name
	BIRTH DT	X	Field 16	Date of Birth
	DUAL REMUN		Field 19	Dual Remuneration Indicator
	GEO LOC	X	Field 20	Geographic Location Code
	PAY RATE CD	X	Field 21	Pay Rate Code
	MARIT STTS	X	Field 22	Marital Status Code
	SEX	X	Field 24	Sex Code
	BUD CD	X	Field 25	Bargaining Unit Designator Code
	BARG STTS	X	Field 26	Employee Status Code -- Collective Bargaining
	CLASS TITLE		Field 27	Abbreviated Class Title
	AUTH CD	X	Field 30	Authority for Appointment Code
	EMP TYPE CD	X	Field 31	Employee Type Code
	NON-STD WORK WEEK		Field 34	To indicate whether or not the employee works a non-standard work week by means of a single digit code.
	SCH WRK WK	X	Field 32	Scheduled Hours of Work -- Override prefilled zeros if required.
	ASG WRK WK	X	Field 33	Assigned Hours of Work -- Override prefilled zeros if required.
	PAY ZONE		Field 36	Pay Zone Code
	DB ELIG	X	Field 37	Death Benefit Status Code
	CPP/QPP STTS	X	Field 38	Canada Pension Plan / Quebec Pension Plan / Status Code
	PENSN TYPE	X	Field 39	Pension Type Code
	EI STTS	X	Field 40	Employment Insurance Status Code
	INC TAX STTS	X	Field 42	Income Tax Status Code
	FED TAX EXM		Field 43	Federal Tax Exemption -- Override prefilled zeros if required.
	QUE TAX EXM ADDTNL AMT		Field 44	Quebec Tax Exemption Additional Amount -- Override prefilled zeros if required.
	AREA RES	X	Field 46	Area of Residence Code
	DI/LTD CD	X	Field 47	Disability Insurance/Long-term Disability Insurance Code
	OFFICIAL LANG	X	Field 54	First Official Language Code
	APPOINTMENT STTS	X	Field 55	Appointment Status Code
	LANG PREF	X	Field 17	Language Preference
	NEXT STAT INC		Field 50	Next Statutory Increase Date
	POS NUM		Field 52	Position Number
	POS CLASS		Field 53	Position Classification
	START CONT SERV		Field 45	Start Date of Continuous Service
\|
	ENT CD	X	Field 62	Entitlement Code (001 or 002)
	EFF FR	X	Field 63	Effective From Date AM or PM.
	RATE BASE	X	Field 65	Rate Base Code
	RATE		Field 66	Rate Amount
	ACCNT CDNG	X	Field 71	Accounts Coding
	H/D/W IND		Field 67	Hours, Days and Weeks Indicator
	NUM H/D/W		Field 68	Number of Hours, Days and Weeks -- Override prefilled zeros if required.

EXCEPTIONS AND NOTES:

REMARKS -- Explanatory instructions relating to the Transfer-In dialogue should be referred to in Section PPIM 4-4-04-1 as follows:

DEDUCTION / ENTITLEMENTS: On a Transfer-Out (PAC 03), the originator will have stopped all entitlements and deductions by using Code "S" (Stop) in Field 61 and Code "000" (meaning ALL) in Field 62. Therefore, on a Transfer-in (PAC 04), all deductions and entitlements must be reinstated. Refer to PPIM 4-4-04-1, remarks 1, 2, 3, and 4.

OTHER CHANGES: When there is a change in any one of the following fields with the same effective date as a Transfer-In (TIN), Pay Rate Code (Field 21), Scheduled Hours of Work (Field 32), BUD Code (Field 25), Assigned Hours of Work (Field 33), Classification (Field 27), and Salary Rate (Field 66) then a PAC 05 (MSA), PAC 06 (PRO) or PAC 07 (DEM), as appropriate, is also required in addition to the TIN. Complete the status fields, Effective Date, Rate Base and Rate Amount of the TIN to agree with the concurrent MSA, PRO, or DEM.

RESPONSIBILITY OF THE "IN" DEPARTMENT OFFICE: Refer to PPIM 4-4-04-1, remarks 5 for details.

TO CONTINUE THE DIRECT DEPOSIT: Refer to PPIM 4-4-04-1, remarks 8a and 8b for the procedures to follow.

AUTOMATIC ACTIONS BY THE SYSTEM: Refer to PPIM 4-4-04-1, remarks 9 for the details regarding the automatic actions by the system on TIN.

SALARY SERVICE UPDATE: Refer to PPIM 4-4-04-1, remarks 10 for the details regarding the Salary/Service update process for TIN.

PROCEDURES

GENERAL -- The standard procedures relating to all Pay & Benefits screens are described in Section PPIM 14-1. Specific procedures relating to this "TIN" screen are as follows:

WHEN USING THE "PREFILL" SCREEN OPTION:

ENTER "SEARCH" in the command area and COMPLETE the transfer "FROM" pay office and department for the previous employment.

PRESS "ENTER" to activate the prefill process.

VERIFY the prefill data for accuracy and COMPLETE the remaining mandatory and optional fields.

PRESS the "ENTER" key to process the transaction data. (CREATE command will be filled automatically).

CROSS-REFERENCE the source documents with the Transaction-Sequence Number.

WHEN USING THE "NO PREFILL" SCREEN OPTION:

COMPLETE the mandatory and optional fields.

ENTER the "CREATE" command and PRESS the "ENTER" key to process the transaction data.

CROSS-REFERENCE the source documents with the Transaction Sequence Number.

Last Update: October 2006

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