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DEFINITION |
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To refund deductions taken in error for a specified period in the past. |
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COMPLETE MANDATORY Fields (PWGSC-TPSGC 2517-1 (PDF
441k
) or DSS-MAS 2517-T). SEE NOTES for explanation. |
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FIELDS |
NOTES |
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01 |
Mandatory. |
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05 |
Mandatory. |
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06 |
Mandatory. |
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09 |
Mandatory. |
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10 |
Mandatory. |
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11 |
Mandatory. |
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12 |
Mandatory.
INSERT employee's Social Insurance Number until employing department converts to PRI. Following conversion, INSERT the employee's assigned PRI (using leading zeros to fill all nine spaces). |
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18 |
LEAVE blank. |
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60 |
Mandatory.
INSERT PAC "16". |
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61 |
Mandatory.
INSERT Modifier "R" (Refund). |
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62 |
Mandatory.
INSERT the Deduction Code of the deduction to be refunded. |
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63 |
Mandatory.
INSERT the EFFECTIVE FROM, AM/PM date which is the start date of the period in which the deduction was taken in error. If the deduction was authorized on a monthly basis, the effective date MUST be the first day of the month or if the deduction was authorized on a pay-period basis, the effective date MUST be the first day of the pay period. |
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64 |
Mandatory.
INSERT the EFFECTIVE TO, AM/PM date which is the end date of the period in which the deduction was taken in error. This date must be the last day of the month, if the deduction was authorized on a monthly basis or the last day of the pay period, if the deduction was authorized on a pay period basis.
Note: If a lump sum (Rate Base "0" in Field 65), REPORT the actual inclusive dates that the over- deduction occurred in Fields 63 and 64. The EFFECTIVE TO, AM/PM date must not extend beyond the end of the pay period that the pay office is currently processing. |
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65, 66 |
Mandatory.
INSERT the Rate Base and Amount as appropriate for the Deduction Code being used. |
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67, 68 |
INSERT "N" in Field 67. INSERT the number of deductions to be refunded in Field 68; e.g. monthly deduction for three months, enter 300, right justified. Leave blank if rate base "0" is used in Field 65. |
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69 |
INSERT the government share amount for deduction codes 739, 969, 854, 856. INSERT the government share amount for deduction codes 703, 708, 713 and 872 when amount in Field 66 is 0.000. |
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71 |
INSERT the Contract or Reference Number applicable to the deduction. If no number assigned -- LEAVE blank. |
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72 |
INSERT remarks as appropriate to clarify -- or LEAVE blank.
Note: PUT the information in Free Form Text (FFT) when working with the on-line pay system. |
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73 |
Mandatory. |
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74 |
Mandatory. |
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75 |
Mandatory. |
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76 |
Mandatory. |
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REMARKS: |
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1. |
REFUNDING OVER-DEDUCTIONS. The pay office is permitted to refund, or will arrange for the refund of certain deductions that have been "taken in error" for some deduction codes. There are other deductions, if taken in error, that can NOT be refunded through the pay office and should not be reported using a PAC 16R line, e.g. rent, rations and quarters, credit union deductions, etc. For refunds of Insurance Premiums where Superannuation Directorate is the plan administrator, each case must be approved by that Directorate. In any case, the pay office makes refunds assuming the PAC 16R report implies that the originating Department/Agency has obtained the necessary permission to request a refund.(SEE NOTE at the end of PPIM Section 9-5-4 for REFUND INDICATORS denoting the reversibility and refundability of certain deductions). |
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2. |
REFUND OF UNION DUES.When union dues refund encompasses more than one calendar year, the clients must report their requests (amounts) for a refund(s) by calendar year. The request for a refund of union dues must be broken down by calendar year. The RPS will process previous year (current year - 1) union dues refunds by supplementary cheque and will amend the previous year T4A/Relevé 1 without manual intervention from the PWGSC pay office. For refunds prior to the previous year (current year - 2 and more), PWGSC pay office will fill out a request for a manual cheque for the refund amount and amend the T4/Relevé 1 manually. |
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3. |
REFUND INDICATED -- AMENDING OR STOPPING A DEDUCTION. When submitting a PAC 16A or 16S which indicates that an over-deduction will result, a further PAC 16R is not required (Parking, Code 541 is an exception -- REFER to Remark 4, PPIM Section 4-4-16-4 ). The pay office will determine the amount of the over-deduction and cause it to be refunded to the employee. |
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4. |
RATE CHANGES. If a refund is requested for a period during which the rate in Field 66 had changed, then a separate PAC 16R line is required for each different rate. |
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DEDUCTIONS TAKEN AT PARTIAL RATE IN "PAY PERIOD PLUS". To refund a deduction that includes one taken during a "pay period plus" report the entire refund as a lump sum in Fields 65/66. |
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6. |
ALBERTA HEALTH CARE PLAN. The following remarks apply: |
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-- RETURN to Alberta Health Care (AHC) all requests for the payment of premium arrears (refunds) for any period(s) of service prior to the employee being taken on strength (TOS) in the Public Service of Canada. |
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WHEN AHC SENDS THESE REQUESTS TO THE PAY OFFICE FOR ACTION, THEN: |
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-- the pay office will RETURN such requests for refund (of premium arrears) to the employing department for investigation. If the refund is for any period(s) of non-public service, then: |
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-- RETURN to AHC, as indicated above. |
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6. |
WHEN SUBMITTING A PAC 16R TRANSACTION FOR A REFUND OF PREMIUMS TO A DND TEACHER: |
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-- INSERT the Employer's share of the premium in Field 69 for a refund of DEDENT codes 769 and 808 (AHC Plan -- Current and Arrears -- DND Teachers). |
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7. |
WHEN REFUNDING FINANCIAL PENALTIES: |
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-- "MONTHLY" PENALTIES (EXCEPT PP+) INPUT: |
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- Code 542/UD Refunds of Financial Penalties -- Current FY (Cycle Code 7)
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- Code 543/UE Refunds of Financial Penalties -- Previous FY (Cycle Code 7)
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-- "PER PAY" PENALTIES (INCL. PP+) INPUT: |
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- Code 817/UD Refunds of Financial Penalties -- Current FY (Cycle Code 8)
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- Code 818/UE Refunds of Financial Penalties -- Previous FY (Cycle Code 8)
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