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PSS 3-3

Section: PROCEDURES - PWGSC TPSGC 2020 (SALARY-SERVICE INFORMATION - PENSION SUPPORT SYSTEM)

Subsection: FIELD DESCRIPTION AND COMPLETION INSTRUCTIONS

The PWGSC-TPSGC 2020, Salary and Service Information - Pension Support System provides the Superannuation Directorate with the certified salary and service information required to process a pension benefit. The type of pension benefit depends on the contributors benefit option on termination.

The PWGSC-TPSGC 2020 is completed by:

Public Service Corporations who do not have access to the PWGSC on-line pension systems;
Departments reporting dual remuneration who are responsible for the contributor's account not accessible on the Pension Support System (PSS);

The completed PWGSC-TPSGC 2020 will be fowarded to the Superannuation Directorate who will input all reported information to the PSS.

Note: The original copy of the PWGSC-TPSGC 2020 should be fowarded to the Superannuation Directorate and a photocopy retained in the Personnel file.

Completion of the front of the PWGSC-TPSGC 2020

FIELD: PAGE COUNT

Insert the number of pages (PWGSC-TPSGC 2020's) that are being submitted for the account, i.e. 1 of 2.

FIELD: PAY OFFICE

Insert the 2-digit numeric code of the responsible PWGSC Pay Office, Crown Corporation or Agency.

FIELD: DEPARTMENT

Insert the official name of the applicate department, Public Service Corporation or Agency.

FIELD: PAYLIST

Insert the 4-digit numeric code to identify employee's paylist; if less than 4 digits, use leading zero(s).

Example:

Pay Office:	66
Department:	AGR
Paylist:	123
The entry would be:	66AGR0123

FIELD: SURNAME

Insert the employee's family name, to a maximum of 17 alphabetical characters.

FIELD: INITIALS

Insert the employee's initials to a maximum of 3-alpha characters.

Note: Initials are to be used instead of the given names and the first initial of the given name should be the one shown on all input documentation for superannuation purposes.

FIELD: PRI

Insert the employee's Personal Record Indentifier (PRI).

FIELD: SUPERANNUATION No.

Insert the employee's superannuation number as assigned by the Superannuation Directorate.

FIELD: TERMINATION DATE

Insert the employee's termination date. The date should be indicated in day-month-year format, e.g. 08-09-1999 for September 8, 1999.

FIELD: DATE OF BECOMING A CONTRIBUTOR

Insert the employee's most recent date of becoming a contributor under the Public Service Superannuation (PSSA). The date should be indicated in day-month-year format, e.g 25-06-75 for June 25, 1975.

Note: Care must be taken to enter the correct date for the employee who has joined the Public Service following a period of service under the Canadian Forces Superannuation Act (CFSA) or Royal Canadian Mounted Police Superannuation Act (RCMPSA). The date to be entered is the effective date the employee became a contributor to the (PSSA).

Example:
Taken on strength in the Public Service: 02-02-1976
On leave from the Canadian Forces until: 03-03-1976
Contributor to PSSA effective: 04-03-1976
The date is to be entered in this field is: 04-03-76

FIELD: UNIT No. - Staff No.

A field used by Superannuation Directorate which identifies the unit and staff number.

FIELD: THIS FORM IS INITIATED FOR

Insert a check mark in the appropriate box.

Note:This field is used to identify the purpose of the form and to INDICATE the employee's benefit option.

SALARY MAINTENANCE (SAQ)

The Salary Maintenance section of the PWGSC-TPSGC 2020 is used to report the historical salary data of the employee. Depending on the reason for initiating the form, you could have the 6 best consecutive years of salary only or all of the salary data.

FIELD: MOD. CODE

Insert the modifier code to indentify the action to be performed against a salary record, i.e.:

C	Commence an entitlement or an allowance.
D	Delete an existing line.

Note: Delete will only be used when amending a previously submitted PWGSC-TPSGC 2020.

FIELD: E/D/A CODE

The following are all the possible codes followed by a brief explanation that you can use for this field. Insert the applicable entitlement code for the period.

CODE	MEANING
	*Identifies allowances that have a 10-day qualifying period
001	Basic Pay
002	Acting Pay / Acting Appointment
003	Administration Allowance Teachers RM School
004	Officer Cadets Sea Duty
005	Assistant Principals
006	Administration Allowance (House of Commons)
007	Bilingual Differential (Discontinued except for those whose 7% premium is greater than bilingual bonus of $800).
014	Department Head and/or Dean Allowance
015	Dirty Work Allowance
016	Diving Allowance
017	Bilingual Bonus 7% (House of Commons)
020	Temporary Assignment Allowance
021	Farm Managers Allowance
022*	First Aid Duties
023	Flying Allowance
025	Holiday Pay Allowance (Pilot Authority)
027	Dual Remuneration
030	Light Keeper Allowance
031	Maintenance Radio Equipment
039	Job Training Bonus
042*	Penological Factor Allowance
044	Principals Allowance - Administrative and Supervisory
048	Secondment Allowance (Northern Pipeline Agency)
059	Fees Allowance Board of Examiners, Dominion Land Surveyors
061	Premium Pay
062	Specialists Allowance
063	Education Allowance
067	Supervisory Differential
068	Canadian Grain Commission Differential
070	Supervisory Differential
074	Vocational Training Instructor Allowance
075	Volunteer Firefighter Allowance
077	Educational Leave
079	Flight Inspector Dty
080	Inmates Training Differential
081	Extra Duty Allowance
082	Performance Award (Non-Management)
083	Pay Supplement (Translation Group)
085	Penological Factor - Lump Sum
087	Lump Sum Salary Settlement on Revision
090	Education Allowance - Lump Sum
091	Responsibility Allowance - Lump Sum
093*	Operational Facility Premium
094	Flight Calibration Duty
095	Dog Handlers Allowance
100	Schedulers Allowance
102	Proficiency Allowance (discontinued)
105	Senior teacher's Allowance
106	Responsibility Allowance
110	Ship Reporting Officer Allowance
113	Fire Picket Duty
114	Assignment Scheduling Allowance
116	Meteorological Allowance
118	Ships' Officers Salary Supplement
119	Ships' Officers & Crew Basic Pay at Time + 1/2
121	Seconded Premium Pay
126	Supervisory Differential
127	Partial Pay Ships' Officers
129	Adjustment for Transferred Teachers
132	Basic Pay Ship's Crew - Straight Time
134	Extra Duty Meteorology
139	Bilingual Bonus (House of Commons)
141*	Linguistic (bilingual bonus)
143	Chairman's Allowance
144	Equalization Adjustment Allowance
149	Responsibility Allowance - Correctional Services
153	Bilingual Bonus - AECB
156	Responsibility Allowance
157	From the signing date of the contract/authority or April of the current fiscal year, if the signing date is in the prior fiscal year From the signing date of the contract/authority or April of the current fiscal year, if the signing date is in the prior fiscal year From the signing date of the contract/authority or April of the current fiscal year, if the signing date is in the prior fiscal year
160	From the signing date of the contract/authority to the last date of the previous fiscal year, i.e. when fiscal year changes between signing date and the current pay period
162	From the Effective Date (if during the current fiscal year, otherwise April 1 of the current year) to the signing date of the authority From the Effective Date (if during the current fiscal year, otherwise April 1 of the current year) to the signing date of the authority
164	From the Effective Date, if in the previous fiscal year to the signing date or the end of the fiscal year, whichever the earlier
166	For the period prior to the signing date in the 2nd previous fiscal year
169*	Aviation Weather Briefing Allowance
171	Performance Award
182	Arrears Pay - Acting
183	Official Language Performance Pay
184	Rest Period Allowance
187	Lead Hand Differential
189	Arrears Pay - TOS Arrears pay - TOS
190	Arrears Pay - SOS
191	Arrears Pay - TRANSFER-IN Arrears pay - TRANSFER-IN
192	Arrears Pay - MISCELLANEOUS STAFFING
193	Arrears Pay - PROMOTION
194	Arrears Pay - STATUTORY/MERIT INCREASE
195	Arrears Pay - REVISION
196	Arrears Pay - CONVERSION
197	Arrears Pay - ASSIMILATION
198	Arrears Pay - T/SOS
199	Arrears Pay - RE/TOS
200	Quarters & Rations in Kind (non-taxable)
201	Quarters & Rations in Kind (taxable)
202	Additional Earnings for Superannuation, DB, LTD/DI
207	Additional Earnings for Superannuation
216	Retro Equalization Adjustment (Crowns)
217	Retro Equalization Adjustment (non-pensionable) Crowns
218	Retroactive Equalization Adjustment
219	Retroactive Equalization Adjustment (non-pensionable)
227	Terminable Allowance (CS)
230	Lump Sum Equivalent
235*	Development of Employees and Examiner Premium (DEEP)
238	Acting Premium
242	Sub Plan Basic
244	Maternity Allowance Ongoing
245	Interim Salary Adjustment
267	Pay Equity Retroactive Adjustment - Pensionable
269	Pay Equity Retroactive Adjustment - Non-pensionable Pay Equity Retroactive Adjustment - Non-pensionable
270	Additional Earnings for PSSA - Double Rate
288	Salary Relativity Adjustment
291	Acting Pay - Ship's Officers
292	Retro Acting Pay HR
298	Extra Duty Allowance - Aircraft Operations Group
304	Overpayment
338	Overpayment - PAY RATE NET
339	Overpayment - PAY RATE GROSS
340	Overpayment - ALL RECOV GROSS
344	Equalization Adjustment Balance
404	Reversed Recovery of Overpayment
453	Salary Supplement
467	Training Allowance - Taxation only Training Allowance - Taxation only
469	Temporary Premium
470	Announcing or Voicing Duty Premium (House of Commons)
472	Class Conversion
474	Temporary Assignment Pay
489*	Armed Boarding Allowance
492	Salary Compression Allowance

FIELD: PERIOD FROM _ TO_

Insert the "From and To" dates for each period of the superannuable entitlement. The dates are indicated in day-month-year, AM/PM format, e.g. a period from September 1, 1989, AM to October 31, 1989, PM is indicated as 01-09-89 1 to 31-10-89 2.

Note: The "To" date of the most recent salary record should be the last day of remuneration.

1. Enter a separate line for each entitlement code (E/D/A).

2. Enter a new line if:

There is a change in the authorized salary rate.
There is a change in the rate of allowance.
There is a change in rate base for salary and allowance.
There is a change in AWW or SWW.
There is a change in pension type.

Note: A lump sum should be reported for the actual period it represents;
e.g. 01 01 98 1 to 31 03 98 2.

3. It is extremely important that the 6 best consecutive years of salary be reported to the Superannuation Directorate.

It will be necessary to go back beyond the 6 best consecutive years to compensate for:

periods of seasonal layoff
periods of non pensionable and/or non contable leave without pay e.g periods of strike, suspension or periods where the employee opted not to count leave without pay

4. Full salary details from the most recent date of becoming a contributor to the PSSA to the last day remuneration must be reported for a:

Reciprocal Transfer Agreement
Cash Termination Allowance
Grandfather 30-Hour Employee
Part-Time Employee

5. For Pension Benefit Division cases report full salary details from the most recent date of becoming a contributor to the PSSA to the end of the cohabitation period or the period specified by the Superannuation Directorate.

FIELD: RATE

Insert the rate at which the autorized salary allowance is paid:

CODE	MEANING
0	Lump Sum
1	Hourly
2	Daily
3	Weekly
4	Four-weekly
6	Monthly
7	Bi-weekly
9	Annually

FIELD: RATE-AMOUNT

Insert the authorized superannuable salary or allowance amount for the period.

Note: Where there is a 10-day qualifying allowance payable for the month of termination, insert the allowance rate for the full month.

FIELD: PO

Insert the 2-digit numeric code of the PWGSC Pay Office, Public Service Corporation or Agency.

CODE	MEANING
	*For historical information
01*	St. John's, Newfoundland
08	Halifax, NS
19*	Senior executive (POD)
20*	Salary warrant (POD)
21*	Quebec, Que
22	House of Commons
25	Montreal, Que
31*	Ottawa, Central Pay Office
34	Toronto, Ont.
35	Ottawa, Capital Region #1
36	Ottawa, Capital Region #2
39	London, Ont.
40*	North Bay, Ont.
47*	Winnipeg, Man.
54*	Regina, Saskatchewan
56*	Saskatoon, Saskatchewan
61*	Calgary, Alberta
62	Edmonton, Alberta
66	Vancouver, BC
72*	Victoria, BC
91	Crowns, Agencies, etc. (English)
92	Crowns, Agencies, etc. (French)

FIELD: DEPT.

Insert the 3-character alphabetical code of the applicable Department, Public Service Corporation or Agency.

FIELD: DR

Insert the appropriate code to indicate whether or not the employee is receiving remuneration on two paylists within a department or from another department within the Public Service.

CODE	MEANING
0	Employee does not receive dual remuneration.
1	Employee receives dual remuneration.

FIELD: SWW

Insert the number of hours that the employee is required to work per week, as per Collective Bargaining Agreement, Arbitral Awards, Promotion Certificates, etc.

Examples:

32.5 hour work week	32.50
37.50 hour work week	37.50

FIELD: AWW

Insert the number of hours that the employee actually works per week.

Examples:

22.5 hour work week	22.50
30.0 hour work week	30.00

FIELD: NON SWW

Insert the appropriate code to indicate whether or not the employee is working a non-standard work week.

Note: An employee is considered to be working a non-standard work week when the assigned hours of work on a regular basis are less than those promulgated in the employee's contract (or terms and conditions of employment) as being a standard work week, e.g. 37.5 hours.

CODE	MEANING
1	Employee works a NON-STANDARD WORK WEEK.
2	Employee works a STANDARD WORK WEEK.
3	Employee works (shifts) a standard work week non-regular Monday to Friday.

FIELD: PT

Insert the pension type code applicable to the period of the salary entitlement.

CODE	MEANING
01	PSSA - Under 35 years services
02	PSSA - Under 35 years service - Dual remuneration, whether paid for both governmenent positions through PWGSC or not
03	PSSA - 35 years service (contributing 1% to PSSA)
04	PSSA - 35 years service (contributing 1% to PSSA) - Dual remuneration, whether paid for both government positions through PWGSC or not
05	Lieutenant Governor's Superannuation Act
06	Diplomatic Superannuation Act
07	Teacher's Superannuation Act
08	Judges Act or Tax Review Act; Judges or Tax Review Board Members appointed prior to February 17, 1975
09	Judges Act or Tax Review Act; Judges or Tax Review Board Members appointed after February 16, 1975
10	PSSA contributions at an additional rate
11	Members of Parliament - Under age 71 without maximum benefit reached
12	Members of Parliament - Under age 71 with maximum benefit reached
13	On LWOP from a full-time or part-time indeterminate position and hired as a full-time and part-time term employee
14	Members of Parliament - Age 71 and over without maximum benefit reached
15	Members of Parliament - Age 71 and over with maximum benefit reached
18	Correctional Service Canada - Operational Service - Special provisions
51	Non-contributor - Over 65 years of age (applied and entitled to CPP or QPP benefits)
52	Non-contributor - In a class to be designated as a contributor
53	Non-contributor - Term/Casual - Terms of 6 months or less
54	Non-contributor - On loan to the Public Service - Contributes outside the plan
55	Non-contributor - Current contributor under other another federal pension plan (e.g. Canadian Forces, RCMP, etc.)
56	Non-contributor - Part-time
57	Non-contributor - Locally engaged outside Canada
58	Non-contributor - Employed on an as required basis
59	Non-contributor - Other reasons, i.e. salary identified as fees of office, engaged under contract, Royal Commisssion employees not eligible for purposes of the PSSA, employee over age 71, etc.
60	Non-contributor - Seasonal - Under 6 months service
61	Lieutenant Governors who have elected not to contribute
62	One of the above (01-10), who is granted a non-superannuable allowance in lieu of regualr pay; superannuation deductions are not to be takent, but must be reservced (where applicable)
63	Non-contributing Member of Parliament - Members of Parliament Retiring Allowance Act
64	Non-contributor - Part-time while on LWOP from full-time or part-time indeterminate position
65	Non-contributing Member of Parliament - Members of Parliament Retiring Allowance Act - Opted out

Completion of the back of the PWGSC-TPSGC 2020

FIELD: PRI

Insert the employee's Personal Record Identifier (PRI).

FIELD: SUPERANNUATION No.

Insert the employee's superannuation number as assigned by the Superannuation Directorate.

LWOP MAINTENANCE (LWQ)

The LWOP (leave without pay) maintenance section of the PWGSC-TPSGC 2020 is used to report the non-pensionable and/or non countable LWOP data of the employee. The LWOP reason is identified with a reason code.

FIELD: MOD. CODE

Insert the modifier code to identify the action to be performed against a LWOP service history record, i.e.:

C	Commence a new line.
D	Delete an existing line.

Note: Delete will only be used to amend a previously submitted PWGSC-TPSGC 2020.

FIELD: PERIOD FROM _ TO_

Insert the "From and To" dates of each period of non pensionable and/or non countable LWOP. The dates are indicated in day-month-year, AM/PM format, e.g. a period from February 14, 1997, AM to February 6, 1997, PM is indicated as 04-02-97 1 to 06-02-97 2.

Note: The "To" date of the most recent LWOP record should be the last day of remuneration.

The following guidelines apply when reporting non-pensionable periods of LWOP where the duration is less than full or half days (e.g. ½ hour, 2 hours, 6 hours, etc.):

Standard Work Week
Less than 2 hours	Ignored.
2 to less than 6 hours	Treat as a half-day of non-contributory service.
6 to 8 hours	Treat as one day of non-contributory service.

Compressed Work Week

Example:

Employee works 9.5 hours per day based on a standard work week of 37.5 hours (7.5 hours per day) and the employee was on strike for 2 days.

2 days x 9.5 hours = 19.0 hours ÷ 7.5 hours = 2.5 days of strike.

Non-Standard Work Week Use proportion of daily hours, as follows:
Less than 0.24	Ignore.
0.25 to 0.74	Treat as a half-day of non-contributory service.
0.75 and over	Treat as one day of non-contributory service.

Example 1

Employee works 5 hours per day and is on strike for 1.75 hours
1.75 ÷ 5.0 hours = 0.35 which is treated as a half-day of strike

Example 2

If the employee works irregular hours, the hours are to be averaged over a period of 4 weeks

18.75 + 22.50 + 17.00 + 21.75 = 80.00 hours
80.00 ÷ 4 weeks = 20.00 hours per week
20.00 hours ÷ 5 days = 4 hours per day
Employee works 4 hours per day and is on strike for 3.75 hours
3.75 hours ÷ 4.0 hours = 0.93 which is treated as one day of strike

FIELD: LWOP REASON

Insert the LWOP reason code.

Note: Only the non pensionable/non countable codes are to be reported. Except for Reciprocal Transfer Agreements where all periods of double rate LWOP and the reason codes must be entered.

CODE	MEANING
	Non-pensionable/Non-countable
M	Strike
N	Other unauthorized absences
P	Suspension
Q	Seasonal layoff
W	LWOP taken prior to 01-12-54 for which no Superannuation contributions were paid
X	Sessional layoff periods - House of Commons
Y	Pending SOS or TSOS
1	Opted not to count LWOP pensionable service (single rate)
2	Opted not to count LWOP pensionable service (double rate)
	Pensionable
A	Absent 6 or less compensation days - any reason (single rate)
B	Undergoing training or instruction including educational leave (single rate)
C	Illness and disability (single rate)
D	Serving in the Canadian Forces (single rate)
E	Federal Royal Commission, Board or Agency outside the Public Service (single rate)
F	On loan to any international organization (double rate)
G	On loan to a government of a country other than Canada, not at the request of the Government or to the advantage of Department (double rate)
H	Full-time paid official of union (double rate)
J	Full-time paid official of a credit union LWOP (double rate)
K	Maternity leave (single rate)
L	Other reasons for LWOP (double rate)
R	Paternity leave (within first 52 weeks) (single rate)
S	Adoption Leave (within first 52 weeks) (single rate)
T	Leave for personal needs (not to exceed three months) (single rate)
U	Care and nurturing of preschool age children (beyond 52 weeks) (double rate)
V	Relocation of spouse (double rate)
Z	Reason not present of LWOP period greater than 6 days
0	Re-employed (House of Commons)
3	Paternity leave (beyond 52 weeks) (double rate)
4	Adoption leave (beyond 52 weeks) (double rate)
5	Care and nurturing of preschool age children (within 52 weeks) (single rate)
6	Self-funded leave (double rate)
7	On-loan to any organization (except Unions or credit unions (single rate)
8	Off duty status (double rate)
9	Unpaid surplus status

FIELD: PO

A 2 numeric character field identifying the responsible PWGSC Pay Office, Crown Corporation or Agency.

CODE	MEANING
	*For historical information
01*	St. John's, Newfoundland
08	Halifax, NS
19*	Senior executive (POD)
20*	Salary warrant (POD)
21*	Quebec, Que
22	House of Commons
25	Montreal, Que
31*	Ottawa, Central Pay Office
34	Toronto, Ont.
35	Ottawa, Capital Region #1
36	Ottawa, Capital Region #2
39	London, Ont.
40*	North Bay, Ont.
47*	Winnipeg, Man.
54*	Regina, Saskatchewan
56*	Saskatoon, Saskatchewan
61*	Calgary, Alberta
62	Edmonton, Alberta
66	Vancouver, BC
72*	Victoria, BC
91	Crowns, Agencies, etc. (English)
92	Crowns, Agencies, etc. (French)

FIELD: DEPT.

Insert the 3-character alphabetical code of the applicable Department, Public Service Corporation or Agency.

SERVICE MAINTENANCE (GEQ)

The Service Maintenance section of the PWGSC-TPSGC 2020 is used to report the service data of the employee. All of the employee's service has to be reported and will be identified with a three digit numeric code.

FIELD: MOD. CODE

Insert the modifier code to identify the action to be performed against a Service record, i.e.:

C	Commence a new line.
D	Delete an existing line.

Note: Delete will only be used to amend a previously submitted PWGSC-TPSGC 2020.

FIELD: E/D/A CODE

Insert the code to identify the service of the employee.

CODE	MEANING
100	Contributor Service (previously to the employees credit)
101	Current contributor full time or part-time service (pension code 01, 02)
135	Over 35 years of pensionable service (pension code 03, 04)
500	Contributor - CSC Operational Service (pension code 18)
600	Contributor - ATC service (pension code 10)
700	Contributor Service - allocated for Deferred Annuity (option taken = 0, 1, 3, 7, 8)
900	Contributor Service - no longer to employee's credit (Return of Conbutritions or Transfer Value)
940	Qualifying PSSA service (pension code = non-contributor)
941	Qualifying Air Traffic Controller service (pension code = non-contributor)
942	Qualifying CSC Operational service (pension code = non-contributor)
965	Age 65 and in receipt of CPP/QPP (and did not elect to reinstate service)
971	Age 71 or over
990	Non-countable (less than 18 years of age between 01/01/66 and 08/09/93)
995	Other non-pensionable

FIELD: PERIOD FROM _ TO_

Insert the "From and To" dates of each period of contributory service, the dates are indicated in day-month-year, AM/PM format, e.g. a period from September 1, 1989 AM to October 31, 1990 PM is entered as 01 09 89 1 to 31 10 90 2.

Note: The "To" date of the most recent service record should be the last day of remuneration.

THE DATA RECORDED IN SECTION SAQ, LWQ AND GEQ...

FIELD: FROM _ TO _

Insert the "From and To" dates for the period of service.

The "From" date should be the same as the earliest "From" date entered in the Service Maintenance Section.

The "To" date should be the same as the last day of remuneration entered in the Salary Maintenance Section.

FIELD: NAME, SIGNATURE, DATE, TELEPHONE No. AND FACSIMILE No.

Insert:

The date on which the PWGSC-TPSGC 2020 is certified.
Your signature.
Your telephone and facsimile numbers, including the area code.

Last Update: April 1999

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