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PPIM 3-5-3

Section: DSS-MAS 2517-T OR PWGSC-TPSGC 2517-1 INPUT FORM

Subsection: INSTRUCTIONS FOR COMPLETING THE STATUS FIELDS

Summary

An explanation of each status field on the DSS-MAS 2517-T or PWGSC-TPSGC 2517-1 (PDF 441k) and the instructions for completing them.

	FIELD	DESCRIPTION
	08	FORM IDENT.
	09	PAY OFF. CODE
	10	DEPARTMENT
	11	PAYLIST
	12	PERSONAL RECORD IDENTIFIER
	13	CONTROL NO.
	14	FAMILY NAME
	15	INITIALS
	16	DATE OF BIRTH
	17	PREF. LANG.
	18	SOCIAL INSURANCE NUMBER
	19	DUAL REMUN. IND.
\|	20	GEOGRAPHIC LOCATION
	21	PAY RATE CODE
	22	MARITAL STATUS
	23	(NOT USED)
	24	SEX
	25	BUD CODE
	26	BARG. STATUS SITUATION
	27	ABBR. CLASS TITLE
	28	SUP. GRID
	29	ITD GRID
	30	AUTH. CODE
\|	31	CODE TYPE
	32	SCH. HRS WORK (SWW)
	33	ASSIGNED WRK WK
	34	NON STAND. WRK WK
	35	PAY CYCLE CODE
	36	PAY ZONE
	37	D.B. ELIG.
	38	CPP/QPP STATUS
	39	PENSION TYPE CODE
	40	EI STATUS
	41	(NOT USED)
	42	INCOME TAX STATUS
	43	FEDERAL TAX EXEMPTION AMOUNT
	44	QUEBEC TAX EXEMPTION ADDITIONAL AMOUNT
	45	START CONT. SERVICE
	46	AREA OF RES.
	47	DI/LTD CODE
	48	REASON FOR LEAVING
	49	(NOT USED)
	50	NEXT STAT. INC. DATE
	51	(NOT USED)
	52	POSITION NUMBER
	53	POSITION CLASS
	54	FIRST OFF. LANGUAGE
	55	APP. STATUS-OFF. LANG.
	56	(NOT USED)
	57	(NOT USED)
	58	(NOT USED)
	59	(NOT USED)
	80	FEDERAL TAX CREDIT NON INDEXED AMOUNT
	81	FEDERAL TAX CREDIT INDEXED AMOUNT
	82	FEDERAL TAX CREDIT ADDITIONAL AMOUNT
	83	FEDERAL PRESCRIBED AREA TAX EXEMPTION
	84	QUEBEC TAX CREDIT AMOUNT
	85	PROVINCIAL NON REFUNDABLE TAX CREDIT
	86	PROVINCIAL TAX CREDIT NON INDEXED AMOUNT
	87	PROVINCIAL TAX CREDIT INDEXED AMOUNT
	88	PROVINCIAL TAX CREDIT ADDITIONAL AMOUNT

FIELD 08 - FORM IDENT.

PURPOSE -- To identify the type of Public Works and Government Services Canada (PWGSC) form being used by means of a two-digit code.

REQUIREMENT -- Pre-printed, "52" appears in Field 08.

Originator

NO entry required.

FIELD 09 - PAY OFF. CODE

PURPOSE -- To identify the actioning pay office by means of a two-digit numeric code.

REQUIREMENT -- Mandatory.

Originator

INSERT the appropriate numeric code for the actioning pay office.

	CODE	PAY OFFICE
	08	Halifax DO, N.S.
	22	House of Commons, Ottawa
	25	Montreal DO, Quebec
	34	Toronto DO, Ont.
	36	Capital Region Pay Office No. 2, Ottawa
	62	Edmonton DO, Alta
	66	Vancouver DO, B.C.
	90	Pay Products and Systems Division, Ottawa - (Test purposes only)
	93	Development and Test Centre, Ottawa - (Test purposes only)

FIELD 10 - DEPARTMENT

PURPOSE -- To identify the employing department, agency, board, commission, etc., by means of a three-character alphabetic code.

REQUIREMENT -- Mandatory.

Originator

INSERT the alphabetic code of the employing agency. OBSERVE the rules for identifying "look-alike" alpha and numeric characters. REFER to PPIM Section 1-7.

CODES -- For a list of department codes, REFER to PPIM Section 9-1.

FIELD 11 - PAYLIST

PURPOSE -- To identify the paylist of the employing agency to which the employee has been assigned, by means of a four-digit code

REQUIREMENT -- Mandatory.

Originator

INSERT the correct paylist code, as designated by your department/agency, for the employee in question. USE leading zeros to fill all four spaces.

CODES -- Paylist numbers are allocated by PWGSC pay offices.

FIELD 12 - PERSONAL RECORD IDENTIFIER

PURPOSE -- To identify the pay account by means of the employee's Personnel Record Identifier (PRI).

REQUIREMENT -- Mandatory.

Originator

INSERT the employee's PRI, USE leading zeros to fill all nine spaces.

Note: For additional information on the PRI, REFER to PPIM Section 19 (Central Index System).

FIELD 13 - CONTROL NO.

PURPOSE -- To provide a four-digit identification number on the DSS-MAS 2517-T or the PWGSC-TPSGC 2517-1 (PDF 441k) as a means of identifying specific documents on error lists, in inquiries, etc.

REQUIREMENT -- Mandatory.

Originator

INSERT the next number in the sequence from your Control Number Register, and MARK your control file accordingly, e.g. 0012. USE leading zeros, if necessary, to fill the four spaces provided.

Note: If additional pay action lines are needed, when completing a DSS-MAS 2517-T or a PWGSC-TPSGC 2517-1 (PDF 441k), USE a PWGSC-TPSGC 2549 (PDF 33k). ENSURE that it is submitted as a separate report with a Control No. greater than that on the DSS-MAS 2517-T or the PWGSC-TPSGC 2517-1 (PDF 441k).

CONTROL NUMBERS -- Departments/Agencies are responsible for maintaining a sequential record of personnel-pay input forms. Numbers 0001 to 8999 may be assigned according to the requirements of the originator. Some pay offices are suggesting that the series 8000 - 8999 be used for PAC 33, Time Summary reports; 9000 - 9999 are reserved for use by the pay office.

STRUCTURE -- The control numbers will commence with the first number in the series (usually 0001) at the start of each fiscal year. If you use all of the numbers available, REVERT to the beginning of the series again.

FIELD 14 - FAMILY NAME

PURPOSE -- To provide the official family name of the employee, in plain language, up to 20 characters in length.

REQUIREMENT -- Mandatory.

Note: The Name Tag must be the same on all input forms where the "Name Tag"' only is required on input, e.g. PWGSC-TPSGC 2549.

REQUIREMENT -- Mandatory.

Originator

INSERT the official family name of the employee, as shown in departmental records, starting in the first space on the left. OBSERVE the rules for identifying "look-alike" alpha and numeric characters. REFER to PPIM Section 1-7. OMIT hyphens, apostrophes, etc. The pay system will automatically substitute blank spaces if present.

LONG NAMES -- When a name is longer than 20 characters, including the identification number allotted to an Indian or an Eskimo, the "Long Name Procedure" will apply, (REFER to instructions for PAC 24.)

Note: NOT more than one consecutive blank permitted.

FAMILY NAME	1	2	3	4	5	6	7	8	9	10	11	12	13
St Germain	S	T		G	E	R	M	A	I	N
McEvoy	M	C	E	V	O	Y
Abi-aad	A	B	I		A	A	D
O'Brien	O	B	R	I	E	N
De La Salle	D	E		L	A		S	A	L	L	E
Koopuk E9-564	K	O	O	P	U	K		E	9		5	6	4

FIELD 15 - INITIALS

PURPOSE -- To show the initials that represent the employee's given names to a maximum of three characters.

REQUIREMENT -- Mandatory.

Originator

INSERT the employee's initials, starting in the left-hand block, to a maximum of three.

Note: The same initials and same sequence of initials MUST be used on all personnel-pay input forms, otherwise the computer will reject the transaction and this field will be considered to be in-error for statistical purposes. ALWAYS USE THE SAME INITIALS AND SEQUENCE THAT WAS USED ON THE TAKEN ON STRENGTH (TOS) REPORT.

To change initial(s) or sequence, USE a PAC 12AF15 line; REFER to PPIM Section 4-4-12. Once changed, the new initials and sequence MUST then be used on all future input in order to avoid an error in this field.

FIELD 16 - DATE OF BIRTH

PURPOSE -- To record the employee's date of birth using six digits.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the employee's day, month and year of birth using six digits; e.g. June 8, 1940: 08 (day), 06 (month), 40 (year).

Note: MUST NOT be less than 14 years from the current date.

FIELD 17 - PREF. LANG.

PURPOSE -- To record the employee's preference as to the official language to be used in correspondence between employer and employee.

REQUIREMENT -- As demanded by the PAC used.

Originator

INSERT a one-digit code as follows:

1 - English,

2 - French.

FIELD 18 - SOCIAL INSURANCE NUMBER

PURPOSE -- To identify the employee's Social Insurance Number (SIN), as assigned by Human Resources Development Canada.

REQUIREMENT -- No input required. The code values are system imposed for PAC 01 (TOS), PAC 04 (TIN) and PAC 12AF18 (STA).

Note: For online 12AF18 (STA), value "X" must be entered in Field 18.

ACTION IF SIN NOT AVAILABLE -- If a prospective employee does NOT have a SIN card, for any reason, he should be sent to the nearest Human Resources Development Canada field office to request the emergency issuance of a SIN. The prospective employee should then be provided with a certificate pending the issuance of a SIN card.

VALIDATION -- All SINs must pass the validation check. REFER to PPIM Section 5-1 (How to validate a SIN). If the SIN is NOT valid, inform your supervisor.

FIELD 19 - DUAL REMUN. IND.

PURPOSE -- To indicate whether or not an employee will be receiving pay cheques from two different sources within the Public Service of Canada when both of these sources are clients of the PWGSC Pay System. Pay offices are listed under the instructions for Field 09, pay office.

Note: This field MUST be blank if an employee is being paid a salary for a "secondary" position with the same department and pay office, using DEDENT Code 027 or 232, Dual Remuneration.

REQUIREMENT -- COMPLETE when an employee commences or ceases dual remuneration.

	CODE	MEANING
	BLANK	Employee does NOT receive dual remuneration.
	1	Employee RECEIVES dual remuneration.
	2	Employee CEASES to receive dual remuneration.

Originator

PROCEED as follows:

1. Where an employee DOES NOT receive dual remuneration, LEAVE Field 19 BLANK.

2. Where an employee is TOS in two departments at the same time, each responsible originator reports a PAC 01, inserting "1" in Field 19.

3. Where an employee, who is already paid on an existing paylist, commences dual remuneration:

	a. TOS (PAC 01) the employee in the second department/paylist, inserting "l" in Field 19;
	b. The originator responsible for the existing department/paylist reports a PAC 12 changing Field 19 to "1".

4. Where an employee ceases to receive dual remuneration:

	a. SOS (PAC 02) the employee from the applicable paylist(s);
	b. The originator responsible for the continuing paylist (if any) reports a PAC 12 changing Field 19 to "2".

FIELD 20 - GEOGRAPHIC LOCATION

PURPOSE -- To identify the employee's location of employment (or operating base for those who travel or do field work regularly), by means of a seven-character code.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the appropriate geographic location code for the employee in question.

CODES -- A listing of locations, where there are federal public servants, is issued periodically by the Personnel Applications Centre, PWGSC. This listing shows the geographic location code as follows:

1. In Canada: By province, county or census division; and municipality or census subdivision with two assigned codes (numeric and/or alphanumeric) for each, e.g., the code for Ottawa is 3506008.

2. Outside Canada: By continental area, country, and place/post/base.

Originator

IF THE CODE IS NOT AVAILABLE -- CONTACT the nearest Quality Control and Training Group (REFER to PPIM Section 1-5 ) and REQUEST a valid code. If a code has not been assigned, that section will contact the Personnel Systems Group in Ottawa to obtain a new code. This information will be relayed to you so that it can be included on the DSS-MAS 2517-T or the PWGSC-TPSGC 2517-1 (PDF 441k) prior to dispatch to the pay office, if possible. If a delay is likely to result INSERT the area of residence code, for place of work, in the first two characters of the field -- AMEND later when the correct code is available. REFER to Field 46 for area of residence codes.

FIELD 21 - PAY RATE CODE

PURPOSE -- To indicate the basis upon which the pay rate of an employee has been established by means of a single-digit code.

DECISION TABLE -- To assist the originator in determining the correct code, a Decision Table is provided in PPIM Section 3-5-4.

REQUIREMENTS -- As demanded by the PAC being used.

Originator

INSERT the appropriate pay rate code, as approved by the employer, from the codes listed below:

	CODE	MEANING
	0	Standard rate, either a TOS at minimum or a valid rate within a range on promotion, demotion or miscellaneous staffing action.
	1	Appointed above minimum.
	2	Appointed above maximum.
	3	Appointed above minimum and below maximum but not in a rate in the range.
	4	Performance pay and subject to collective bargaining (included).
	5	Performance pay and excluded from collective bargaining.
	6	Order-in-council appointment or other special authority.
	7	Rate below minimum.
	8	Salary protected as per Regulations respecting Pay on Reclassification or Conversion in TB/PPIM.
	9	Salary maintenance - Executive Group.

FIELD 22 - MARITAL STATUS

PURPOSE -- To indicate the marital status of the employee as recorded by the employing department by means of a single-digit code.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the appropriate marital status code, from the following list:

	CODE	MEANING
	1	Single
	2	Married
	3	Widow (widower)
	4	Separated
	5	Divorced

FIELD 23

NOT USED -- LEAVE BLANK.

FIELD 24 - SEX

PURPOSE -- To indicate the sex of the employee by using a single-digit code.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT "1" for MALE or "2" for FEMALE, as applicable.

FIELD 25 - BUD CODE

PURPOSE -- To identify the employee by occupational category, group and subgroup and supervisors of the same group that have formed a separate bargaining unit. It also identifies employees in occupational areas where there is no collective bargaining relationship, by means of a five-digit code.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the appropriate Bargaining Unit Designator (BUD) Code for the employee in question.

BUD CODES -- This is a five-digit code. The first three digits represent the BUD group and the last two digits represent the subgroup

LIST -- A list of BUD codes assigned for pay administration purposes only, is contained in PPIM Section 9-3.

FIELD 26 - BARG. STATUS SITUATION

PURPOSE -- To identify the collective bargaining status of an employee as defined by the Public Service Staff Relations Act (PSSRA), by means of a two-digit code.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the appropriate bargaining status (exclusion) code for the employee in question. If the code in Field 25 is for a wholly excluded group (EX, OM, PE, etc.), then codes 10 and 15 may not be used.

CODES AND EXPLANATIONS -- REFER to the list of codes in PPIM Section 9-2.

FIELD 27 - ABBR. CLASS TITLE

PURPOSE -- To indicate the employee's group, subgroup and level by an alphanumeric code of up to seven characters.

REQUIREMENT -- As demanded by the PAC being used. This field is to be left blank for BUD codes with no abbreviated class title.

Originator

INSERT the appropriate abbreviated class title.

Note: If this field is completed, Field 25 MUST also be completed.

EXPLANATION -- This field is divided into three sections:

	1. Group: Two alpha characters.
	2. Subgroup: Blank or three alpha characters.
	3. Level: Two numeric or numeric-alpha or alphanumeric characters; or one alpha character right justified leaving the left-hand block blank.

Note: OBSERVE the rules for identifying "look alike" alphabetic and numeric characters. REFER to PPIM Section 1-7.

CODES -- REFER to PPIM Section 9-3 for list of BUD and special codes with the associated abbreviated class title.

FIELD 28 - SUP. GRID

PURPOSE -- To indicate the supervisory responsibility ascribed to the duties being performed by the employee by means of a two-character alphanumeric code.

REQUIREMENT -- COMPLETE this field when commencing Entitlement Code 070 or when there is a change from that previously reported when reporting a PAC 18A070. Otherwise LEAVE blank.

Originator

INSERT the appropriate supervisory grid code as contained in the employee's collective agreement or classification standard for the position.

CODE STRUCTURE -- The first character is alpha and represents the degree of supervisory responsibility. The second is numeric and is a coded representation of the number of employees supervised.

CONSTRAINTS -- The system has an inter-element edit that conforms to a Treasury Board ruling which states the following when commencing or amending Entitlement Code 070:

	IF THE BUD GROUP IN FIELD 25 is:	THE DATA IN FIELD 28 MUST BE:
	603 (non-supervisory)	Must be A1 or B2
	98409	Must be A1 or B2
	605 (non-supervisory)	Not applicable to 070
	98449	Not applicable to 070
	653 (supervisory)	Must be a grid other than A1 or B2
	98410	Must be a grid other than A1 or B2
	654 (supervisory)	May be any grid
	98450	May be any grid

FIELD 29 - ITD GRID

PURPOSE -- To indicate the inmate training differential to which an employee of the Penitentiary Services is entitled. This is a two-character alphanumeric code.

REQUIREMENT -- COMPLETE this field when commencing Entitlement Code 080, or when there is a change in code when reporting a PAC 18A080.

Originator

INSERT the appropriate inmate training differential code (for Penitentiary Service employees only) as contained in the employee's collective agreement.

CODE STRUCTURE -- The first character is alpha and represents the degree of training responsibility. The second character is numeric and is a coded representation of the number of inmates trained.

	CODES PERMITTED
	Field 28	Field 29
	A1	A1, A2
	B2, B3, B4, B5, B6, B7	B1, B2, B3
	C2, C3, C4, C5, C6, C7	C1, C2, C3
	D2, D3, D4, D5, D6, D7	D1, D2, D3
	E2, E3, E4, E5, E6, E7, S1, S2, P1, P2	E1, E2, E3

FIELD 30 - AUTH. CODE

PURPOSE -- To indicate the authority under which the employee was appointed by means of a one-digit code.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the appropriate authority code from the following list:

	CODE	HIRING AUTHORITY
	1	Public Service Commission
	2	Department or Agency
	3	Governor-in-Council or Treasury Board
	4	Other (e.g. President of a Crown Corporation)
	5	Deployment

FIELD 31 - CODE TYPE

PURPOSE -- To indicate the employment status of an employee by means of a single-character alphabetic code.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the appropriate employee type code, as follows:

	EMPLOYEE STATUS	FULL-TIME	PART-TIME
	Indeterminate	A	B
	Seasonal	C	D
	Term - Specified period of less than three months	E	F
\|	Term - Specified period equal to or greater than three months but less than six months	G	H
	Casual - Specified period of no more than 90 calendar days	K	L
	Ab Initio (AIO)	M
	Special employee - Works on an "as required" basis		M
\|
\|	Term - Specified period of six months or more.	S	T
	Former employees, whether PSSA 1/2 contributors or not, who are being TOS solely for the purpose of paying a retroactive pay adjustment. To change the employee type to "X", use a PAC 01 (TOS) followed by a PAC 02 (SOS). The effective date of TOS and SOS should be the same day.	X	X

MEANING OF EMPLOYEE TYPE CODES

	CODE	DEFINITION
	A	Full-time indeterminate employee Works the scheduled hours of work as defined by the relevant collective agreement.
	B	Part-time indeterminate employee. Works less than the scheduled hours of work as defined by the relevant collective agreement
	C	Full-time seasonal employee Works the scheduled hours of work as defined by the relevant collective agreement during a portion of a year (season), each year.
	D	Part-time seasonal employee Works less than the scheduled hours of work as defined by the relevant collective agreement during a portion of a year (season), each year.
	E	Full-time determinate employee Employed for a specified period of less than three months. Works the scheduled hours of work as defined by the relevant collective agreement.
	F	Part-time determinate employee Employed for a specified period of less than three months. Works less than the scheduled hours of work as defined by the relevant collective agreement.
\|	G	Full-time determinate employee Employed for a specified period equal to or greater than three months, but six months or less. Works the scheduled hours of work as defined by the relevant collective agreement.
\|	H	Part-time determinate employee Employed for a specified period equal to or greater than three months, but six months or less. Works less than the scheduled hours of work as defined by the relevant collective agreement.
\|	K	Full-time casual employee Employed under Section 50(2) of the Public Service Employment Act (PSEA) for a specified period of no more than 90 days. Works the scheduled hours of work as defined by the relevant collective agreement
\|	L	Part-time casual employee Employed under Section 50(2) of the PSEA for a specified period of no more than 90 days. Works less than the scheduled hours of work as defined by the relevant collective agreement.
	M	Full-time employee Ab Initio (AIO) in a trainee program and who has a non-employee status.
	M	Special employee No defined hours of work and works on an "as required" basis. Note: For the Ab Initio (non employees) BUD Code 99400, please use employee type "M".
\|
\|
\|	S	Full-time determinate employee Employed for a specified period of more than six months. Works the scheduled hours of work as defined by the relevant collective agreement.
\|	T	Part-time determinate employee Employed for a specified period of more than six months. Works less than the scheduled hours of work as defined by the relevant collective agreement.
	X	Administrative code Used for a former employee who is being TOS solely for the purpose of paying a retroactive payment.

Note: For employees with type codes G and H in Field 31, the end date must be in the future beyond the end date of the pay period currently working in.

FIELD 32 - SCH. HRS WORK (SWW)

PURPOSE -- To record the scheduled hours of work in a work week of an employee, as indicated in the pertinent collective agreement, by means of four numeric characters representing hours and fractions of hours.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the scheduled hours of work as defined in the employee's collective agreement.

Note: Field 32 MUST be left blank for BUD groups 607/657 (Lightkeepers). Entries in these fields may cause an invalid pay calculation.

STRUCTURE -- This field consists of four spaces: the first two left spaces are for hours and the last two for fractions of hours, e.g., 37 ½ hours equals 37.50; 40 hours equals 40.00; etc.

FIELD 33 - ASSIGNED WRK WK

PURPOSE -- To indicate the hours the employee is assigned to work in a week when those hours are LESS THAN the scheduled hours of work.

REQUIREMENT -- As demanded by the PAC being used.

Note: If Field 32 is blank, Field 33 MUST be completed.

Originator

INSERT the "hours of work assigned" to an employee by means of four numeric characters representing hours and fractions of hours. If the assigned hours are the same as those recorded in Field 32, LEAVE Field 33 blank. When blank the system automatically inserts the same data as reported in Field 32.

ENSURE that Field 33 accurately reflects the assigned hours of work, i.e. the number of hours that the employee is normally required to work in a week. The value in this field is critical in determining the employee's superannuation contributory status.

Note: Whenever an employee's actual hours of work vary from week to week (e.g. intermittent employment), INSERT a value proportionate to the employee's contributory status as stated in Field 39 (Pension Type).

FIELD 34 - NON STAND. WRK WK

PURPOSE -- To indicate whether or not the employee works a non-standard work week by means of a single-digit code.

DEFINITION -- An employee is considered to be working a non-standard work week when the assigned hours of work on a regular basis are less than those defined in the employee's collective agreement (or terms and conditions of employment) as being a standard work week, e.g. 37.5 hours; or the employee is full-time working non-regular Monday to Friday.

REQUIREMENT -- No input required for code 1 or 2 as they are system imposed. A PAC 12AF34 is required for code value 3.

CODES -- The following code values apply:

	CODE	MEANING
	1	YES - The employee works a non-standard work week. Imposed when the code value in Field 31 is B, D, F, H, M or X.
	2	NO - The employee works a standard work week. Imposed when the code value in Field 31 is A, C, E, G or X.
	3	NO - The employee works a standard work week, non-regular Monday to Friday. Imposed for all values in Field 31.

FIELD 35 - PAY CYCLE CODE

PURPOSE -- To indicate the frequency of issue of the employee's net pay cheque by means of a single-digit code.

REQUIREMENT -- As required by the PAC being used.

Originator

INSERT the appropriate code:

	CODE	CYCLE	EXPLANATION
	6	Monthly	Net pay cheque every month, with an interim cheque mid-month, if applicable.
	7	Bi-weekly	Net pay cheque every two weeks. No interim cheque. For employees paid on arrears and current paylists only.

FIELD 36 - PAY ZONE

PURPOSE -- To identify the geographical area of employment of the employee as defined in the appropriate collective agreement. These areas, called "pay zones" are represented by a three-character alphanumeric or numeric code. Also used to indicate that a pay zone no longer applies to an employee.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the appropriate pay zone code for the employee within the following groups or "DEL" when the PAC used removes the employee from one of those groups, otherwise LEAVE blank. The codes are listed in PPIM Section 9-4 .

	PAY ZONE	GROUP AND SUBGROUP
	1	General Labour and Trades
	2	General Services
	3	Hospital Services
	4	Education - Elementary and Secondary Teaching
	5	Printing Operations - Cold Type Composition
	6	Printing Operations - Composition
	7	Printing Operations - Offset Preparation
	8	Printing Operations - Offset Production
	9	Printing Operations - Bindery
	A	Nursing
	C	Ships' Officers (except Instructor Subgroup)
	E	Ships' Crew
	F	Education Support - Teacher Aide Subgroup
	H	Occupational and Physical Therapy

FIELD 37 - D. B. ELIG.

PURPOSE -- To indicate the employee's status in regards to the Supplementary Death Benefit Plan, using a single-digit code.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the appropriate code:

	CODE	MEANING
	1	Yes - participant
	2	No - non-participant
	4	No - premiums temporarily suspended, Rehabilitation Program

FIELD 38 - CPP/QPP STATUS

PURPOSE -- To indicate whether the employee is liable for Canada Pension Plan (CPP) or Quebec Pension Plan (QPP) deductions using a single-digit code.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT as applicable:

	CODE	APPLICATION
	1	YES - Required to contribute to CPP or QPP, as applicable
	2	NO - NOT required to contribute to CPP or QPP, as applicable.
	3	EXCEPTION - Works in the province of Quebec but must contribute to CPP rather than QPP, e.g. Indians living and working on Indian reserves who contribute to Superannuation and judges who are working in Quebec.

Note: If the originator inserts a code other than "1", "2" or "3", the Pay System will impose a code "1". If code "1" is incorrect, the originator must submit a PAC 12AF38 to change the field to the appropriate code.

Code 2: For cessation of CPP contributions by virtue of age, the employee must provide an AWARD LETTER which indicates the date the pension became payable. This AWARD LETTER is issued by Human Resources Development Canada (HRDC).

FIELD 39 - PENSION TYPE CODE

PURPOSE -- To indicate, by means of a two-digit code, the pension plan to which an employee must contribute or the status of a non-contributor.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the code appropriate to the status of the employee.

	CONTRIBUTOR	CODE
	Public service Superannuation Act / Public Service Superannuation Fund
	Under 35 years service	01
	Under 35 years service - Dual remuneration (whether or not paid through PWGSC for both government positions)	02
	35 years service (contributing 1% to PSSA 1/2)	03
	35 years service (contributing 1% to PSSA 1/2, dual remuneration, whether or not paid through PWGSC for both government positions)	04
	Contributions at an additional rate	10
	Full-time and part-time term employment during a period of leave without pay (dual employment)	13
	Correctional Service Canada -- Operational Service -- Special provisions	18
	Full-time indeterminate employee or term employee of more than six months temporarily working reduced hours (Rehabilitation Program, REFER to remarks 1 to 5).	62
	Under the Lieutenant-Governors Superannuation Act	05
	Under the Diplomatic Service (Special) Superannuation Act
	Contribute 1%	16
	Contribute 6%	06
	Under the Teachers' Superannuation Act	07
	Under the Judges Act or Tax Review Act
	- Judges or Tax Review Board Members:
	Contribute 1%	08
	Contribute 7%	09
	Members of Parliament
	Under age 69 without maximum benefit reached	11
	Under age 69, with maximum benefit reached	12
	Age 69 and over, without maximum benefit reached	14
	Age 69 and over, with maximum benefit reached	15
	NOTE: A member is deemed to turn 69 years of age on the first of the year following the year in which he turns 69 years of age.

	NON-CONTRIBUTOR	CODE
	Employees
	Over 65 years of age (applied and entitled to CPP or QPP benefits) Do not use (repealed September 9, 1993). REFER to Compensation Directive 1994-011 and SAM/Special Bulletin 1993-008.	51
	In a class to be designated as a contributor	52
	In a term position - Specified period in casual status (six months or less)	53
	On loan to the public service - Contributes to an outside plan	54
	Contributing to another federal pension plan (e.g. Canadian Forces, RCMP, etc.)	55
	Part-time employee working less than 12 hours, and grandfathered part-time employees working 12 hours or more but less than 30 hours and opted "out" of PSSA.	56
	Locally engaged outside Canada	57
	Employed on an as required basis	58
	Candidate under a training program who has a non-employee or Ab Initio status	59
	Seasonal - Under six months service	60
	In part-time term employment during a period of leave without pay (dual employment)	64
	Other reasons
	Employee TOS solely for the purpose of paying a retroactive pay adjustment and not entitled to receive an annuity	59
	Salary identified as fees of office	59
	Engaged under contract	59
	Royal Commission, employee not subject to PSSA 1/2	59
	Employee, 69 years of age, no longer contributes to the PSSA 1/2 from January 1 following the year in which he reaches age 69	59
	Employee, 71 years of age, no longer contributes to the PSSA 1/2 from January 1 following the year in which he reaches age 71	59
	Note: Please use employee type "M" and pension type "59" for the Ab Initio (non employees) in BUD 99400.
	REMARKS:
	1. In this circumstance (Rehabilitation Program) the superannuation eligibility status of the employee is retained.
	2. Deficiencies should be picked up, in the usual manner, as soon as the employee returns to working his regular hours
	3. Field 31 "Employee Type" should remain as full-time, even though the employee is working reduced hours.
	4. For these employees, fields 32 and 33 should remain as full-time and leave without pay should be reported for the reduced hours
	5. In order to have a pension adjustment calculated for the rehabilitation period, departments must report to the pay office, by memo, the number of pensionable pay periods and the amount of pensionable earnings for the period reflected under Code 62 in the Regional Pay System. This period will commence the date that Code 62 was input into the system and not on the effective date of the rehabilitation period.
	A Lieutenant-Governor or House of Commons sessional employee, who has elected not to contribute	61
	Non-contributor to Members of Parliament Retiring Allowances Act	63
	Non-contributor to Members of Parliament Retiring Allowances Act - Opted out	65

FIELD 40 - EI STATUS

PURPOSE -- To indicate if the employee is required to contribute to employment insurance (EI) and to the Parental Insurance Plan "PIP" (for employees working in the province of Quebec) by means of a single-digit code.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT "1" (yes), if the employee is subject to EI/PIP coverage and deductions, or "2" (no), if the employee is not subject to EI/PIP coverage and deductions.

Note 1: If the originator inserts a code other than "1" or "2", the Pay System will impose a code "1". If code "1" is incorrect, the originator must submit a PAC 12AF40 to change the code to a "2".

Note 2: For part-time employees ENTER a "1" unless the employee is exempted from EI/PIP for a reason other than hours worked and minimum earnings.

FIELD 41

NOT USED - LEAVE BLANK.

FIELD 42 - INCOME TAX STATUS

PURPOSE -- To indicate the income tax status of an employee by means of a single-digit code.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the appropriate income tax status code.

Note 1: If any of the codes in the following tables is used and results in a blank in Field 81 or 84, ENSURE that these fields are amended using a PAC l2AF81 or 12AF84, if a subsequent change to Field 42 results in a need for an "amount of exemption" in Field 81 and/or Field 84 that differs from the one automatically imposed by the Pay System.

Note 2: In the following table "Employee" means any employee of a department listed in Schedule A of the Financial Administration Act; "NCR" means National Capital Region.

APPLICATION	PLACE OF WORK	PLACE OF RESIDENCE	TAX STATUS	CODE
Employee exempt from income tax, now or permanently.	Any place	Any place	No tax	4
Employee exempt from federal income tax but subject to Quebec tax.	Quebec	Quebec	Quebec tax only	2
Employee subject to tax who neither works nor resides in Quebec, but who works in a province other than his province of residence, who chooses to have his federal income tax deducted at a rate based on his province of residence.	Any place except Quebec	Any place except Quebec and not in the province of work	Federal and provincial tax (excluding Quebec Tax)	9
Employee subject to income tax excluding the above applications.	Outside Quebec	Any place	Federal and provincial tax (excluding Quebec tax)	1
	Quebec	Quebec	Federal and Quebec tax	03
	Quebec (NCR)	Ontario	Federal and Quebec tax	05
	Quebec (other than NCR)	Ontario	Federal and Quebec tax	06
	Quebec	New-Brunswick	Federal and Quebec tax	07
	Quebec	Nova-Scotia	Federal and Quebec tax	08
Employee with Indian Status working and living in Quebec - Not subject to tax.	Quebec - On reservation	Quebec - On reservation	No tax - Field 38 has to equal "3"	0

FIELD 43 - FEDERAL TAX EXEMPTION AMOUNT

PURPOSE

(a) To indicate, in dollars, the amount of tax exemption that the employee may claim under Section 153 (1.1) "UNDUE HARDSHIP" of the Income Tax Act (as per F1 factor in the Canada Revenue Agency (CRA) letter of authority/exemption). Additional information can be found in Compensation Directive 2002-020; or

(b) To indicate, in dollars, the annual self-funded leave deduction; or

(c) To indicate, in dollars, the annual amount deducted for the "Fonds de solidarité des travailleurs du Québec" (FSTQ) that is transferred to a registered retirement saving plan (RRSP) as per Compensation Directive 1993-017.

REQUIREMENT -- As demanded by the PAC being used.

Originator

The exemption is expressed as five figures, in even dollars, e.g. 02650 represents $2,650.00 (print over the preprinted leading zero, if necessary).

The following formula applies:

	(a) Amount of exemption authorized in the CRA letter or the total self-funded leave amount being deducted in the year or the total amount deducted for the FSTQ that is transferred to an RRSP in the year;
	(b) MULTIPLY the amount in (a) above, by the number of pay periods in the year;
	(c) DIVIDE the results from (b) above, by the remaining pay periods in the year and INSERT this amount.

Note 1: "Bring Forwards" (BFs) should be maintained to ensure that this field is updated in accordance with the policy requirements set out in the compensation directives referred to above. Prior to the processing of the first pay of a calendar year, PWGSC provides clients with listings identifying those employees in their organization who have amounts in this field.

Note 2: This element can be modified with a PAC 12A F43 or by completing the "HARDSHP FED EXM" on the STC (Status Change) on-line screen.

FIELD 44 - QUEBEC TAX EXEMPTION ADDITIONAL AMOUNT

PURPOSE

(a) To indicate, in dollars, the amount of Quebec provincial income tax exemption that the employee may claim as reported on the TP1015.3V form (refer to the most recent compensation directive entitled "Quebec Personal Tax Credits and Deductions"); or

(b) To indicate, in dollars, the annual amount deducted for the FSTQ that is transferred to an RRSP as per Compensation Directive 1993-017; or

(c) To indicate, in dollars, the annual exemption authorized under Section 1016 of the Quebec Taxation Act by le "ministère du Revenu du Québec" (MRQ), referred to as the J1 Factor in the MRQ letter. Refer to Compensation Directive 2002-020; or

(d) To indicate, in dollars, the annual self-funded leave deduction.

REQUIREMENT -- As demanded by the PAC being used and ONLY for employees who WORK and RESIDE in the province of Quebec.

Originator

INSERT the amount of the employee's provincial income tax exemption in five figures, expressed in even dollars, e.g., 04050 represents $4,050.00 (print over the preprinted leading zero, if necessary).

Note: This element can be modified with a PAC 12A F44 or by completing the "ADDTNL QUE EXM" on the STC (Status Change) on-line screen.

For the amount of Quebec provincial income tax exemption that the employee may claim as reported on the TP1015.3-V form, INSERT the exact amount as reported on that form. Refer to the most recent compensation directive entitled "Quebec Personal Tax Credits and Deductions" for which lines on the form represent the amounts that should be inserted in this field.

For an amount authorized in an MRQ letter, or self-funded leave deductions, or the FSTQ deductions transferred to an RRSP, USE the following formula:

(a) Amount of exemption authorized in an MRQ letter; or, the total self-funded leave amount being deducted in the year; or, the total amount deducted for the FSTQ that is transferred to an RRSP in the year;

(b) MULTIPLY the amount in (a) above, by the number of pay periods in the year;

Note: BFs should be maintained to ensure that this field is updated in accordance with policy requirements set out in the compensation directives referred to above. Prior to the processing of the first pay of a calendar year, PWGSC provides clients with listings identifying those employees who have amounts in this field.

FIELD 45 - START CONT. SERVICE

PURPOSE -- To indicate the employee's latest date of joining the public service as defined in the Public Service Terms and Conditions of Employment Regulations (PSTCER), also referred to as the employee's Continuous Service date.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the effective date of the employee's initial appointment to the public service following which there has NOT been a break in employment of at least one (1) compensation day between two (2) periods of public service employment. USE the six-digit format, e.g. January 3, 1990: 03 (day), 01 (month), 90 (year).

Note 1: Continuous Service is broken when there is a break in employment in excess of at least one (1) compensation day between two (2) periods of public service employment.

Note 2: Complete for all employees regardless of employment type shown in Field 31.

Note 3: For a detailed definition of "continuous employment" REFER to Section 3 of the Terms and Conditions of Employment Regulations.

FIELD 46 - AREA OF RES.

PURPOSE -- To indicate the geographical area of residence of the employee for the purpose of determining eligibility for medical insurance plan, etc., by means of a two-digit code.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the code of the employee's geographical area of residence, as per the following list:

	ZONE	CODE
	New Foundland and Labrador	10
	Prince Edward Island	11
	Nova Scotia	12
	New Brunswick	13
	Quebec	24
	Ontario	35
	Manitoba	46
	Saskatchewan	47
	Alberta	48
	British Columbia	59
	Yukon Territory	60
	Northwest Territories	61
	Territory of Nunavut	62
	Europe	91
	Africa	93
	Asia	95
	Oceania and Antarctica	96
	South America	97
	North America (Central America and Antilles)	98
	North America (Northern subgroups including the USA)	99

FIELD 47 - DI/LTD CODE

PURPOSE -- To indicate, by means of a one-digit code, the employee's status in regards to the public service disability insurance (DI) plans, i.e. the plan in which the employee is to participate OR non-participant.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the appropriate one-digit code from those listed below:

	CONTRIBUTOR TO THE	CODE
	Disability Insurance Plan (DI)	1
	Long-term Disability Insurance Plan (LTD)	2
	Non-participant	3
	LTD Premium Holiday	4
	DI Premium Holiday	5
	LTD Management Category	6
	LTD Management Category Premium Holiday	7
	DI Participant - Premiums Waived	8
	LTD Participant - Premiums Waived	9

Note 1: REFER to PPIM sections 4-4-01 (TOS) and 4-4-04-1 (Transfer-In) for further instructions. The regulations for the deduction of DI premiums are contained in the Insurance Administration Manual (IAM).

Note 2: If the originator inserts a code other than "1 to 9", the Regional Pay System will impose a Code "1". If Code "1" is incorrect, the originator must submit a PAC 12AF47 to change the code, as applicable.

FIELD 48 - REASON FOR LEAVING

PURPOSE -- To indicate the reason the employee is leaving the federal public service, or to indicate that the employee is being transferred to a pay office or pay system outside the PWGSC Pay System.

REQUIREMENT -- On being SOS or transferred outside the PWGSC Pay System using a PAC 02 reported on a DSS-MAS 2517-T or a PWGSC-TPSGC 2517-1 (PDF 441k) (when using a PWGSC-TPSGC 2549 (PDF 33k), these codes are inserted in the first two spaces of Field 71).

Originator

INSERT the appropriate two-digit code, as applicable:

	REASON FOR LEAVING	CODE
	Resignation: Outside employment Return to school Personal reasons Resignation under the Work Force Adjustment Program	01 02 03 04
	Discharge for misconduct	05
	Released for incompetence or incapacity	06
	Cessation of employment (subsection 30(4) of the PSEA)	07
	Dismissed by Governor-in-Council	08
	Rejected during probation	09
	End of specified term	10
	Layoff	11
	Abandonment of position	12
	Retirement: Illness Age (entitled to an immediate annuity) Elective (option for annual allowance or deferred annuity)	13 14 15
	Revocation of appointment	16
	Death	17
	Cessation of Order-in-Council appointment - Change of ministry	18
	Employee, changing employment between a department where Treasury Board (TB) is the employer, and an organization other than PSSRA 1.1 where TB is NOT the employer or vice-versa; or between organizations where TB is NOT the employer.	19
	House of Commons' employee who is released by a Member of Parliament of House of Commons management	20
	House of Commons' employee whose employment is terminated at management's request	21
	Dismissal - without cause for Separate employers	22
	Member of Parliament not seeking re-election	23
	Member of Parliament who is defeated	24
	House of Commons' employee whose employment is terminated because of a Member of Parliament not seeking re-election	25
	House of Commons' employee whose employment is terminated because of a defeated Member of Parliament	26
	Type "X" employee who was TOS followed by SOS solely for the purpose of paying a retroactive pay adjustment Note: Except if the original reason for leaving is 17 (death); if so, the reason for leaving should continue to be 17 to preclude automated payments.	32
	Early Retirement Incentive (ERI) - Employee is between the age of 50 and 54 inclusive	40
	Early Retirement Incentive (ERI) - Employee is between the age of 55 and 59 inclusive	41
	Resignation under the Executive Employment Transition Program	44
	Resignation under the Early Departure Incentive/Civilian Reduction Programs	45
	Layoff - End of Unpaid Surplus Status	46
	ADI Termination - accept or refuse a type 1 job arrangement	47
	ADI Termination - accept or refuse a type 2 job arrangement	48
	ADI Termination - accept or refuse a type 3 job arrangement	49
	Transferred to another pay system or a pay office not within the PWGSC Pay System (see Field 09 instructions for a listing of PWGSC pay offices).	50
	Privatization or devolution with severance pay	51

FIELD 49

NOT USED - LEAVE BLANK

FIELD 50 - NEXT STAT. INC. DATE

PURPOSE -- To indicate the date on which the employee is entitled to receive his next statutory increase.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the date of the next statutory increase for the employee, using six digits, e.g. December 8, 1989: 08 (day), 12 (month), 89 (year).

Note: The date reported is to be in the future (as compared to the current date) regardless of the fact that an increment prior to the current date has NOT been paid.

FIELD 51

NOT USED - LEAVE BLANK

FIELD 52 - POSITION NUMBER

PURPOSE -- To indicate the position number assigned to the position that the employee is filling.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the position number of the position that the employee is filling. (OPTIONAL for BUD Codes 700 to 814 and 879 to 999 and for term employees appointed for six months or less.)

Note 1: To change a position number the originator must submit a PAC 12AF52 with a "Reason for Position Number Change Code" in the eleventh character of Field 71. Valid codes are A, C, R, and E (REFER to PPIM Section 4-4-12).

Note 2: If the originator inserts an invalid reason code, the pay system will not process the PAC 12AF52 transaction nor transmit it to the Incumbent System.

EXPLANATION -- A unique code number up to ten alpha/numeric characters is assigned to each organizational position in a department or agency (the classification decision number).

The first five characters represent the branch or sub-branch departmental breakdown in Field 52. These characters may be alpha or numeric and must start in the first block of this field. DO NOT use the departmental codes as shown in Field 10. Blank spaces are permissible.

The last five characters represent the "decision control number". The first four characters must be numeric, the last one is alpha or numeric. USE leading zeros, if necessary, so that the five spaces are filled.

SPECIAL INSTRUCTIONS:

Dashes MUST NOT be used in either of the code segments; and

DO NOT leave spaces between characters in either segment.

OBSERVE the rule for identifying "look-alike" alpha and numeric characters. REFER to PPIM Section 1-7.

EXAMPLES:

POSITION NUMBER	BRANCH	NUMBER
SER 2102	S E R	0 2 1 0 2
STF 201	S T F	0 0 2 0 1
AER 1054S	A E R	1 0 5 4 S
10 1056	1 0	0 1 0 5 6
51627		5 1 6 2 7
SER 0342B	S E R	0 3 4 2 B

FIELD 53 - POSITION CLASS

PURPOSE -- To indicate the classification assigned to the position occupied by the employee by occupational group, subgroup and level.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the assigned classification for the employee's position. (Optional for BUD Codes 700 to 814 and 879 to 999 and term employees appointed for six months or less.)

EXPLANATION -- This field is composed of three sections:

	1. Group: Two alpha characters.
	2. Subgroup: Blank or three alpha characters.
	3. Level: Two numeric or numeric-alpha or alpha-numeric characters; or one alpha character -- right justify leaving left-hand block blank.

OBSERVE the rules for identifying "look alike" alpha and numeric characters. REFER to PPIM Section 1-7.

FIELD 54 - FIRST OFF. LANGUAGE

PURPOSE -- To indicate the official language with which the employee has a primary personal identification (that is, the official language in which a person is generally more proficient).

REQUIREMENT -- On being hired in the Public Service of Canada, i.e. on TOS (PAC 01).

Originator

INSERT "1" for English or "2" for French.

Note 1: If the originator inserts a code other than "1 or 2", the Pay System will replace it with a blank and issue an error analysis report.

Note 2: If an incorrect code is inserted, e.g. "1" instead of "2", the originator must submit a PAC 12AF54 to change the code.

FIELD 55 - APP. STATUS - OFF. LANG.

PURPOSE -- To indicate the status of appointment to positions in accordance with the Public Service Official Languages Appointment Regulations.

REQUIREMENT -- As demanded by the PAC being processed.

Originator

INSERT the two-digit code, as appropriate, from one of the following tables.

Employee who meets the language requirements on appointment:

	CODE	REASON
	13	Bilingual imperative
	14	Bilingual non-imperative
	15	English essential
	16	French essential
	17	English or French essential
	18	Rotational positions - Foreign Affairs and International Trade
	19	Similar bilingual positions
	20	Appointment to a reclassified bilingual position

Employee who is exempt from meeting the criteria under the Official Languages Exclusion Order:

	CODE	REASON
	01	Language training
	02	Long service employee
	03	Age exemption
	04	Reorganization
	05	Transfer of control
	06	Change of classification
	07	Layoff priority
	08	Leave of absence priority
	12	Compassionate grounds

Note: The Pay System will replace invalid codes with blanks and issue error analysis report. If an incorrect code is entered, the originator must submit a PAC 12AF55 to change it.

FIELD 56

NOT USED - LEAVE BLANK.

FIELD 57

NOT USED - LEAVE BLANK.

FIELD 58

NOT USED - LEAVE BLANK.

FIELD 59

NOT USED - LEAVE BLANK.

STATUS FIELDS - MASTER EMPLOYEE RECORD

FIELD 80 - FEDERAL TAX CREDIT NON INDEXED AMOUNT

PURPOSE -- To indicate in dollars the federal tax credit non indexed amounts reflected on the employee's TD1 form. Refer to the most recent compensation directive entitled "Federal, Provincial and Territorial Personal Tax Credits (excluding Quebec)" for which lines of the TD1 form should be inserted in this field as non indexed amounts.

Originator

INSERT the total federal tax credit non indexed amount expressed as five figures in even dollars e.g. 02650 represents $2,650.00.

Note: This element can be modified with a PAC 12A F80 or by completing the "FED-TAX-CR-NON-IND" on the STC (Status Change) on-line screen.

FIELD 81 - FEDERAL TAX CREDIT INDEXED AMOUNT

PURPOSE -- To indicate in dollars the federal tax credit indexed amounts reflected on the employee's TD1 form. Refer to the most recent compensation directive entitled "Federal, Provincial and Territorial Personal Tax Credits (excluding Quebec)" for which lines of the TD1 form should be inserted in this field as indexed amounts.

Originator

INSERT the total federal tax credit indexed amount. The amount is expressed as five figures in even dollars, e.g. 06456 represents $6,456.00.

LEAVE this field blank if Code 2 or 4 is used in Field 42.

Note 1: To increase an employee's federal income tax deduction, for employees requesting that additional federal income tax be withheld (refer to Compensation Directive 2002-012),REPORT a PAC 16C with Deduction Code 796 (WL) or 727 (NWL) as per the amount requested on the TD1.

Note 2: The current year's basic personal tax credit amount is automatically imposed by the Regional Pay System (RPS) when this field is not completed by the client. If an amount other than the amount imposed should apply (or become applicable when Field 42 is changed) SUBMIT a PAC 12A F81 to amend the Master Employee Record (MER) to the proper tax credit.

Note 3: This element can be modified with a PAC 12A F81 or by completing the "FED-TAX-CR-IND" on the STC (Status Change) on-line screen.

FIELD 82 - FEDERAL TAX CREDIT ADDITIONAL AMOUNT

PURPOSE -- To indicate, in dollars, the amount authorized in the CRA letter of authority as an additional tax credit (i.e. charitable donations, medical expenses) that the employee may claim under Section 153 (1.1), also referred to as the K3 factor in the CRA letter (refer to Compensation Directive 2002-020).

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the amount of the employee's additional federal tax credit expressed as five figures in even dollars, e.g. 01050 represents $1,050.00.

For an amount authorized in a letter issued by CRA, USE the following formula:

	(a) Amount of additional federal tax credit authorized in the CRA letter;
	(b) MULTIPLY the amount in (a) above,by the number of pay periods in the year;
	(c) DIVIDE the result from (b) above, by the number of remaining pay periods in the year and INSERT this amount.

Note 1: BFs should be maintained to ensure that this field is updated in accordance with policy requirements set out in the compensation directive referred to above. Prior to the processing of the first pay of a calendar year, PWGSC provides clients with listings identifying those employees who have amounts in this field.

Note 2: This element can be modified with a PAC 12A F82 or by completing the "ADDTNL FED CREDIT" on the STC (Status Change) on-line screen.

Note 3: If an employee is exempt from federal income tax only, the MER element M82 should be filled with value 99999 for the taxation year.

FIELD 83 - FEDERAL PRESCRIBED AREA TAX EXEMPTION

PURPOSE -- To indicate, in dollars, the amount of the federal deduction for living in a prescribed zone that an employee may claim, as indicated on the federal TD1.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the amount of the employee's federal deduction for living in a prescribed zone expressed as five figures in even dollars, e.g. 01200 represents $1,200.00.

Note: This element can be modified with a PAC 12A F83 or by completing the "FED PRESCRD AR EXM" on the STC (Status Change) on-line screen.

FIELD 84 - QUEBEC TAX CREDIT AMOUNT

PURPOSE -- To indicate, in dollars, the amounts an employee may claim as Quebec tax credits reflected on the employee's TP-1015.3-V. Refer to the most recent compensation directive entitled "Quebec Personal Tax Credits and Deductions" for which lines of the TP-1015.3-V form should be inserted in this field.

REQUIREMENT -- As demanded by the PAC being used and ONLY for employees who work and reside in the province of Quebec.

Originator

INSERT the total Quebec tax credit amount. The amount is expressed as five figures in even dollars, e.g. 08250 represents $8,250.00.

Note: The amount may vary according to the taxpayer's personal circumstances.

LEAVE BLANK if code 1, 4, 5 or 9 is used in Field 42.

Note 1: The total Quebec tax credit amount is automatically imposed by the RPS when this field is not completed by the client. If an amount other than the amount imposed should apply (or become applicable when Field 42 is changed), SUBMIT a PAC 12A F84 to amend the Master Employee Record (MER) to the proper tax credit.

Note 2: To increase an employee's Quebec income tax deduction, for employees requesting that additional Quebec income tax be withheld (refer to Compensation Directive 2002-012), REPORT a PAC 16C 799 as per the amount requested on the employee's TP-1015.3-V).

Note 3: This element can be modified with a PAC 12A F84 or by completing the "QUE TAX CREDIT" on the STC (Status Change) on-line screen.

FIELD 85 - QUEBEC NON-REFUNDABLE TAX CREDIT AMOUNT

PURPOSE -- To indicate, in dollars, the amount authorized in the MRQ letter as an additional Quebec non-refundable tax credit amount (i.e. charitable donations) that an employee may claim, also referred to as the K1 factor in the MRQ letter. This credit amount is authorized under Section 1016 of the Quebec Taxation Act. Refer to Compensation Directive 2002-020.

REQUIREMENT -- As demanded by the PAC being used.

Originator

INSERT the amount of the employee's additional non refundable tax credit expressed as five figures in even dollars, e.g. 01050 represents $1,050.00.

Note 1: For an amount authorized in an MRQ letter, the following formula applies:

	(a) Amount of credit authorized in the MRQ letter;
	(b) MULTIPLY the amount in (a) above, by the number of pay periods in the year;
	(c) DIVIDE the result of (b) above, by the number of remaining pay periods in the year and INSERT this amount.

Note 2: BFs should be maintained to ensure that this field is updated in accordance with policy requirements set out in the compensation directive referred to above. Prior to the processing of the first pay of a calendar year, PWGSC provides clients with listings identifying those employees who have amounts in this field.

Note 3: This element can be modified with a PAC 12A F85 or by completing the "QUE-N-REF-T-CR" on the STC (Status Change) on-line screen.

Note 4: If an employee is exempt from provincial Québec income tax only, the MER element M85 should be filled with the value 99999 for the taxation year.

FIELD 86 - PROVINCIAL TAX CREDIT NON INDEXED AMOUNT

PURPOSE -- To indicate, in dollars, the provincial tax credit non indexed amounts that an employee may claim, as indicated on the employee's provincial TD1 form. This element is used for employees working in any province (except the province of Quebec) or territory. Refer to the most recent compensation directive entitled "Federal, Provincial and Territorial Personal Tax Credits (excluding Quebec)" for which lines of the provincial/territorial TD1 form should be inserted in this field as non indexed amounts.

REQUIREMENT -- As demanded by the PAC being used and ONLY for employees working in any province (except the province of Quebec) or territory.

INSERT the amount expressed as five figures in even dollars e.g. 02650 represents $2,650.

Note: This element can be modified with a PAC 12A F86 or by completing the "PROV TAX CR NON IND" on the STC (Status Change) on-line screen.

FIELD 87 - PROVINCIAL TAX CREDIT INDEXED AMOUNT

PURPOSE -- To indicate, in dollars, the provincial tax credit indexed amount that an employee may claim, as indicated on the provincial TD1 form. This element is used for employees working in any province (except the province of Quebec) or territory. Refer to the most recent compensation directive entitled "Federal, Provincial and Territorial Personal Tax Credits (excluding Quebec)" for which lines of the provincial/territorial TD1 form should be inserted in this field as indexed amounts.

REQUIREMENT -- As demanded by the PAC being used and ONLY for employees working in any province (except the province of Quebec) or territory.

INSERT the amount expressed as five figures in even dollars e.g. 02650 represents $2,650.

Note 1: The current provincial tax credit amount is automatically imposed by the RPS when this field is not completed by the client. If an amount other than the basic personal amount should apply SUBMIT a PAC 12A F87 to amend the MER to the proper tax credit.

Note 2: This element can be modified with a PAC 12A F87 or by completing the "PROV TAX CR IND" on the STC (Status Change) on-line screen.

FIELD 88 - PROVINCIAL TAX CREDIT ADDITIONAL AMOUNT

PURPOSE -- To indicate, in dollars, the amount authorized by the CRA as an additional tax credit (i.e. charitable donation, medical expenses) that the employee may claim, also referred to as the K3P factor in the CRA letter. This element is used only for employees working in a province (except the province of Quebec) or territory. Refer to Compensation Directive 2002-020.

For an amount authorized in a letter issued by the CRA, USE the following formula:

(a) Amount of additional provincial tax credit authorized in the CRA letter;

(b) MULTIPLY the amount in (a) above, by the number of pay periods in the year;

Note: BFs should be maintained to ensure that this field is updated in accordance with policy requirements set out in the compensation directive referred to above. Prior to the processing of the first pay of a calendar year, PWGSC provides clients with listings identifying those employees who have amounts in this field.

REQUIREMENT -- As demanded by the PAC being used and ONLY for employees working in a province (except the province of Quebec) or territory.

INSERT the amount expressed as five figures in even dollars e.g. 02650 represents $2,650.

Note 1: This element can be modified with a PAC 12A F88 or by completing the "ADDTNL PROV CREDIT" on the STC on-line screen.

Note 2: If an employee is exempt from provincial tax only the MER element M88 should be filled with the value 99999 for the taxation year.

Last Update: October 2006

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