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OUTLINE
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Payments made on behalf of Public
Service Employees for Maintenance of Dependants (Ships Crews).
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PROCESS
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The client department requests payment
for Maintenance of Dependants for Ship's Crews with deduction code 740 payable
to a third party (ie: spouse).
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The regional Pay System (RPS) produces a listing
of all deduction codes 740 created by the client department input which
is forwarded to the PAO fro payment to the Third Party. This deduction is
credited to the following Department 079 coding.
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079 - PO - 000 - 740 (PO = Pay Office Number)
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PROGRAM PAH 28--When payroll deductions
are made for payments to a third party, Program PAH 28 produces an assigned
deduction recovered report showing:
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- Employee Identification (i.e.: Department, Paylist, Name and PRI);
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- Payment number from which the deduction was taken;
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Pay offices with 740 deduction codes will provide
the PAO with a list of authorized recipients for payments and the addresses
of the client departments. Cheque print will be directed to the applicable
pay offices accounts payable site and forwarded to the department.
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PROCEDURES
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BI-WEEKLY--On receipt of assigned deduction
report (PAH 28) proceed as follows:
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PAO Clerk
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- RETRIEVE list of authorised recipients for payments.
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- MATCH assigned deduction report to authorised recipient list.
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- LOG ON to the Common Departmental Financial System (CDFS) and
CREATE payment on the Accounts Payable screen, (USE template).
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- ENSURE the payment due date is the current date.
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- CHECK that address reflects applicable Client department address.
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- NOTATE assigned deduction report with CDFS ID number.
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- FORWARD completed assigned deduction report to QC PAO clerk
for approval.
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- FILE approved assigned deduction report.
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