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OUTLINE
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Procedures to be used to remit Disability
Insurance (DI) premiums.
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Public Service Management Insurance Plan
(PSMIP) and Long-Term Disability (LTD) deductions are reported
to Department 079 under the following coding:
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| 079 CODING
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TITLE
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| 079-PO-000-751
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DI CURRENT
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| 079-PO-000-752
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DI ARREARS
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UNDERWRITER--The underwriter and group
policy number for DI is:
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Sun Life Insurance Company
of Canada;
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Group policy number : 12500G.
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EMPLOYER'S SHARE (ER)--The ER varies
depending on the employer:
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7.7285 times the deduction
amount for full time employees of Bargaining Unit Designator (BUD)
894 (HOC);
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7 times the deduction amount for part
time employees of BUD 894 (HOC);
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3 times the deduction amount for all other
employees.
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LEAVE WITHOUT PAY (LWOP)--CONTINUING COVERAGE--DI
coverage continues during periods of authorized LWOP. Employee pays both
shares during certain types of LWOP. (Refer
PPIM 4-4-15). Payment of premiums may be paid by:
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cash--deposited to department
079 deposited to 752;
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payroll deductions on return from LWOP.
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REMITTANCE LISTINGS--Merged remittance
listings are produced at month end for codes 751/PL and 752/ID and show
two totals:
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one total of employee's deductions;
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lone total for employer's matching share.
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PROCEDURES
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RECONCILING DI LISTINGS AND COMMON DEPARTMENTAL
FINANCIAL SYSTEM (CDFS)--To reconcile DI, the PAO clerk will proceed
as follows:
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PAO Clerk
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- PRINT CDFS report for allotment 325--deduction codes 751 and
752 for each pay office;
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- COMPARE CDFS amounts with PL and ID listings;
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- ADJUST listing employee (EE) total amount by any manual adjustments
posted to CDFS;
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- CALCULATE and ADJUST the employer's (ER) total for any
applicable manual transactions
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REMITTING DI--The PAO clerk will proceed
as follows to remit month-end DI:
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- LOG ON to CDFS Accounts Payable screen;
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- CREATE remittance for total EE and ER share;
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- ENSURE cheque stub indicate breakdown between part-time (P/T)
and full-time (F/T) employees;
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- ENSURE stub includes Pay Office ID number (as per table below);
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- CREATE one financial coding bloc (FCB) line per pay office;
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- NOTATE CDFS ID number on control log sheet;
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- CREATE accounts payable interdepartmental settlement (IS) creditor
to charge the employer's share to Treasury Board;
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- CREATE one line of coding per pay office;
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- NOTATE CDFS IS number on control log sheet;
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- FORWARD control log sheet to PAO QC clerk for approval.
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| ID NO.
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PAY OFFICE
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| (003)
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COD
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| (004)
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EDMONTON
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| (006)
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HALIFAX
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| (008)
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MONTREAL
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| (012)
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TORONTO
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| (014)
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VANCOUVER
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Upon return of approved documents, the PAO clerk
will proceed as follows:
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PREPARE letter to the
Underwriter to show details of payment;
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SEND listing showing P/T and F/T
employees to underwriter;
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SEND copy of merged listing to
Superannuation Insurance section.
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