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OUTLINE
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These are the procedures for controlling
the remittance of Public Service Health Care Plan (PSHCP). The Underwriter
for PSHCP is Sun Life.
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PSHCP is processed in Department 079
with the following coding:
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| 079-PO-000-703
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PSHCP CURRENT
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| 079-PO-000-872
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PSHCP ARREARS
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| 079-PO-000-708
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PSHCP CURRENT--OUTSIDE CANADA
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| 079-PO-000-713
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PSHCP ARREARS--OUTSIDE CANADA
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| 079-PO-000-854
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PSHCP CURRENT--MANAGEMENT
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| 079-PO-000-855
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PSHCP ARREARS--MANAGEMENT
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| 079-PO-000-856
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PSHCP CURRENT--MANAGEMENT OUTSIDE CANADA
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| 079-PO-000-857
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PSHCP ARREARS--MANAGEMENT OUTSIDE CANADA
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| 079-PO-000-099
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CASH PAYMENTS
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PSHCP CONTRACT NUMBER--All PSHCP transactions
must be identified by a 10 character contract number made up of tree fields:
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| FIELD 1
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PREMIUM TYPE
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| 0
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non--executive
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| A
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single-- executive
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| B
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family-- executive
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| ZONE 2 (2 caracters)
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PSHCP AREA CODE
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| (01)
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ALBERTA
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| (02)
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BRITISH COLUMBIA
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| (03)
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MANITOBA
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| (04)
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NEW BRUNSWICK
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| (05
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NEWFOUNDLAND
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| (06)
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NOVA SCOTIA
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| (07)
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ONTARIO
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| (08)
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PRINCE EDWARD ISLAND
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| (09)
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QUEBEC
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| (10)
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SASKATCHEWAN
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| (11)
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YYUKON AND NWT
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| (12)
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ABROAD
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FIELD 3--CERTIFICATE NUMBER - (7 characters)
As assigned to the employee.
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REMITTANCE LISTINGS--Remittance listings,
sorted and printed by contract number, are produced for the following deduction
codes:
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| 703/MG
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PSHCP CURRENT
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| 872/MH
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PSHCP ARREARS
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| 708/HH
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PSHCP CURRENT OUTSIDE CANADA
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| 713/HL
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PSHCP ARREARS--OUTSIDE CANADA
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| 854/PG
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PSHCP MANAGEMENT CURRENT
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| 855/PH
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PSHCP MANAGEMENT ARREARS
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| 856/PJ
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PSHCP MGMT OUTSIDE CANADA-CURRENT
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| 857/PO
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PSHCP MGMT OUTSIDE CANADA-ARREARS
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Listings are produced by premium type as follows:
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one listing for deductions
with premium type identifier 0-9;
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listings for deductions with premium
types A and B.
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Each listing shows:
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amount of premium paid
by employee;
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the employer's share (ER), if applicable;
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the total amount to be remitted to
Sun Life;
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COMPUTER TAPE--A computer tape for Sun
Life is also produced at month end by certificate number, and name of each
employee from whom deductions were taken during the month. A printed summary
shows the total value of the deductions on tape.
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UNIT COUNT DEDUCTIONS--A PSHCP Unit Count
of Deductions is printed at month end at the same time as the computer tape
to show:
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the number of employee
units deducted at each rate;
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the total amount deducted by rate;
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the number of employer units matched
at each rate;
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the total amount matched by rate;
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the total for all rates.
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Unit counts are produced separately
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one for premium type identifier
codes 0 - 9;
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one for identifier codes A and B.
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Leave Without Pay (LWOP) register--A LWOP register
is maintained to record the details of cash payments for PSHCP coverage
for periods of LWOP.
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PROCEDURES
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MONTH END PROCESSING--At month end the
PAO clerk will proceed as follows to prepare for month end remittance and
complete PSHCP worksheet Appendix A for each
pay office:
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PAO Clerk
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- PRINT a LWOP register for PSHCP cash payments for applicable
month;
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- PRODUCE Common Departmental Financial System (CDFS) report
for allotment 300 for each pay office;
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- USE the listings and LWOP register to COMPLETE Appendix
A.
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APPENDIX A
PSHCP REMITTANCE
ACCOUNTING MONTH :____________ PAY OFFICE : _______________
CDFS LEDGER
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| 000-703
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| 000-708
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| 000-713
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| 000-854
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| 000-855
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| 000-856
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| 000-857
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| 000-872
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| TOTAL
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| REMIT LISTING
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EMPLOYEES
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EMPLOYERS *
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| PG--PJ
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| PH--PO
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| MG--HH
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| MH--HL
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| **TOTAL MANUAL TRANS CDFS
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| EE TOTAL (SHOULD EQUAL CDFS)
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| LWOP REGISTER 099 (MATCHED)
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| LWOP REGISTER 099 (UNMATCHED)
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| LWOP REGISTER 099 (MGMT)
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| TOTAL REMIT
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| ** Add all manual transactions
from CDFS report
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From completed work sheets the PAO clerk will
proceed as follows:
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- LOG ON to CDFS GJV screen;
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- CREATE a source 0051 to transfer 099 to 703 for COD cash payments;
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- CREATE a source 0051 per pay office to debit (DR) codes 872,
708, 713 and credit (CR) 703;
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- NOTATE CDFS ID numbers on control log sheet for approval;
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- TRANSFER to CDFS Accounts payable screen;
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- CREATE remittance for all pay offices;
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- CREATE one line of financial coding bloc (FCB) coding per pay
office;
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- CREATE accounts payable interdepartmental settlement (IS) creditor
to charge the employer's share to Treasury Board (TB);
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- NOTATE CDFS ID numbers on the control log sheet;
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- PASS the control log sheet, to PAO QC clerk, for approval.
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QUÉBEC SALES (QST) AND ONTARIO RETAIL
SALES TAX (ORST)--For residents of Québec and Ontario, a sales
tax is calculated on employee contributions--9% Québec sales
tax and 8 % Ontario retail sales tax. At month end, the PAO clerk
must proceed as follows for QST and ORST calculated on the LWOP register:
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- LOG ON to CDFS GJV screen;
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- CREATE 0051 to transfer EE share of QST and ORST from 099 to
676 and 936;
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- NOTATE CDFS ID number on control log sheet;
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- ADVISE QST PAO clerk of the amount of ER's QST;
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- FORWARD control log sheet to Quality Control (QC) PAO for approval.
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