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OUTLINE
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The procedure for processing adjustments
of PSMIP on the Common Departmental Financial System (CDFS) and maintaining
records to report transactions to National Life and adjustments for other
deduction refunds.
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DAILY--The PAO receives payment requisitions
for refunds and arrears of PSMIP and other deductions from all pay offices.
Regional Offices (RPO) raises GC80's cheque requisitions and forwards them
to the PAO for processing in the Standard Payment System (SPS) of the CDFS.
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PROCEDURES
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VERIFICATION--Prior to processing document
through CDFS,
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PAO Clerk
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- VERIFY that department 079 coding is correct and the following
details are on the document:
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- name and initials;
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- departmental mailing address;
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- department, paylist, pay
office, and PRI;
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- insurance contract number;
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- month of refund.
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- CONTACT originating Pay office if incorrect coding or missing
information.
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PSMIP EXECUTIVES--PAO clerks must ENSURE
the government share for adjustments affecting PSMIP Executives are calculated
at time of processing documents and notated on PSMIP transaction sheet (Appendix
A).
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SUPERANNUATION REFUNDS--PAO Clerks must
ENSURE that related PAC 30s are processed by the regional offices.
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PROCESSING THROUGH CDFS--On receipt of
GC80 Manual cheque requisition PROCEED as follows:
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PAO Clerk
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- LOG ON to CDFS Accounts Payable screen;
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- CREATE accounts payable according to the information received;
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- NOTATE CDFS ID # on document;
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- COMPLETE Manual adjustments control sheet, if applicable (see
Appendix A);
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- PLACE document in PAO QC approval basket for CDFS approval.
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WHEN DOCUMENTS ARE RETURNED APPROVED:
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- PLACE copies of documents in posting approved basket for filing.
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APPENDIX A
MONTHLY PSMIP ADJUSTMENTS
ACCOUNTING MONTH_______________ PAY OFFICE______________
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DEPT
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P/L
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DED MONTH(S)
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EMPLOYEE (EE) AMOUNT
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EMPLOYER (ER) AMOUNT*
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* ADJUSTMENTS TO PSMIP EXECUTIVES EMPLOYER'S
SHARE
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